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Route Menu

This section guides the user through the menu options that are available under the Route menu.

Distribution Class

You can categorize distribution points into groups (known as distribution classes) for reporting purposes and also (in the case of single copy routes) for varying the quantity or percent of draw adjustment (when doing a group draw change—see the User Manual). One example is to set up a distribution class for racks located at the beach and another distribution class for racks in town. This enables you to adjust draw percentages so that on a sunny day you can send more papers to beach racks, and on a cloudy day send more papers to town racks.

Distribution classes are also used to denote mixed delivery routes.

Use of distribution classes is optional—if you will not use distribution classes you may skip this option. Routes will be assigned a distribution class (also known as a route class) during .

To set up a distribution class:

Select Distribution | Route | Distribution class to display the Distrib Point Class screen.
Click the Add icon and complete the following fields.
Field
Type
What to enter
Click OK to save the distribution class in the database or Add Another to save the existing record and add another distribution class.

Draw Class

A single copy outlet may have several different draw quantities that need to be managed and recorded separately. For example, a single copy outlet may have a standing order, but, on occasion, the newspaper may elect to send more copies (box-out) or the location may request additional copies (extras). Promotional copies may also be sent out in certain cases. To manage the standing order (normal) draw separately from the box-out and extra copies, Circulation uses single copy draw types, known as “draw classes”.

When returns are entered for the route, they are applied to draw classes based on a priority defined in Publication setup. The draw class also defines the AAM draw type (paid, unpaid, bulk, or third party) to use for AAM reporting, based on single copy type (see Specifics, Draw Class Single Copy Type). The optimal returns percentage or amount, as well as the minimum and maximum draw allowed for a route, is defined by draw class in the Route Setup Utility (see the User Manual).

To set up a draw class:

Select Distribution | Route | Draw Class to display the Draw Class Setup screen.
Click the Add icon and complete the following fields.
Field
Type
What to enter
DRAW CLASS
open (8)
Enter an ID for the draw class.
DESCRIPTION
open (30)
Enter a description of this draw class.
PRIMARY
yes/no
Indicate if this is a primary draw class for single copy routes. This is known as the “standing” or “normal” draw. You must designate one, and only one, draw class as the “primary” class.
Click OK to save the draw class in the database or Add Another to save the existing record and add another draw class.

Note: If a route is assigned draw for a non-primary draw class, be sure the route also has a draw of 1 or more for the primary draw class.

Route Type

When defining a home delivery route, you are required to specify a route type for the route. Route type is a general category, used to determine the delivery method (such as carrier and motor) and for other purposes. For example, you could have a special route type for routes held by District Managers.

To set up route types:

Select Distribution | Route | Route Type to display the Route Type screen.
Click the Add icon and complete the following fields.
Field
Type
What to enter
ROUTE TYPE
open (8)
Enter an ID for a route type, such as “carrier”.
START DATE, END DATE
date
Enter the first date on which this route type may be used. Leave END DATE blank unless the route type is only temporary.
DESCRIPTION
open (30)
Enter a description of this route type.
AAM DELIVERY METHOD
predefined
Indicate whether this is a motor or carrier (foot) route. This differentiation is primarily for AAM reporting. See page 233 for more information.
STACKER ID
open (3)
Enter the stacker identifier, if applicable.
FINNISH POST DELIVERY
yes/no
Indicate if this route type should be included in the Finnish postal exports.
Click OK to save the route type in the database or Add Another to save the existing record and add another route type.

Rounding Model

Note: If your newspaper does not do rounding, you may skip this option.

Some newspapers round the draw of their bulk routes when distributing advance sections. By rounding the draw up or down to conform to the standard bundle size, the newspapers can do away with key bundles and thus make it easier to distribute the advance run.

If you do round your advance bulk draw, you will need to define a rounding model to determine how rounding is done and what trucks or route groups will be rounded. Rounding models are set up here.

To define a rounding model:

In character Circulation, select Distribution | Route | Rounding Model to display the Rounding Model Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUNDING MODEL
open (8)
Enter an ID for this rounding model.
DESCRIPTION
open (30)
Enter a description of this rounding model.
ROUNDING METHOD
predefined
Indicate whether advance draw for bulk routes should be rounded up or down when this rounding model is used.
Select Specifics | Rounding Model Entity and link the rounding model to routes directly or via trucks (described below).
Select Accept to enter the rounding model into the database, along with its specifics.

Specifics, Rounding Model Entity

This is where trucks or groups of routes are added to a rounding model. When rounding is done for this model, only bulk routes in the trucks or route groups entered here will have their draw rounded.

To add entities to a rounding model:

Select Specifics | Rounding Model Entity from the Rounding Model Setup screen to display the Rounding Model Entity Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUNDING MODEL
display
The rounding model that you are setting up is displayed.
PRODUCT
setup
Enter the publication for which this rounding model is being linked to the route or truck.
ENTITY TYPE
predefined
Indicate whether the rounding model is being directly linked to a route, or all of the routes on a truck.
ENTITY
setup
Depending on what is entered in ENTITY TYPE, enter a route or truck to link with this rounding model.
START DATE, END DATE
date
Enter the date range during which the route or truck above is linked to this rounding model.
ROUTE GROUPING
integer (8)
If you are linking an individual route to the rounding group, enter the rounding group number for the route. Bulk routes that are on the same truck and have the same rounding group number will be rounded collectively.
Select Accept to accept the link. You can then add another truck or route or, if finished, select Exit to return to the Rounding Model Setup screen.

Delivery Placement

Subscribers sometimes ask for the newspaper to be delivered in a specific place, such as under the mat or inside the door. This special location, known as the delivery placement, can be entered as part of a start, move, reroute or temporary address, and changed with a delivery placement transaction. Only route-delivered subscribers can have delivery placements.

Delivery placement may be valid for only certain routes, and can default from the router. They can even be used as part of a Location rule when defining subscriber rates. Once the delivery placement is entered for a subscriber, it will be printed on bundle tops and the route list, and also be displayed as part of the subscriber’s delivery instructions.

Delivery placements are optional, but if they are used they must be defined in advance, using this option.

To add a delivery placement:

In character Circulation, select Distribution | Route | Delivery Placement to display the Delivery Placement Setup screen.
Select Add and define the delivery placement in the fields described below.
Field
Type
What to enter
PRODUCT
setup
Enter the publication or TM product with which this delivery placement is used. Enter “*” if the delivery placement should be valid for all products.
DELIVERY PLACEMENT
open (8)
Enter an ID for this delivery placement, such as “porch” or “door”.
DESCRIPTION
open (30)
Enter a description of this delivery placement.
Select Specifics | Route Delivery Placement and define the routes for which this delivery placement is valid (see next section).
Select Accept to enter the delivery placement into the database.
Define another delivery placement, or press F4 and select Exit to exit to the Setup menu.

Specifics, Route Delivery Placement

Delivery placements can be valid for all routes or only certain routes. When they are defined, delivery placements can be assigned to routes by using this option. This same specific is also available in Home Delivery Route setup and the Route Setup Utility.

To assign a delivery placement to one or more routes:

Select Specifics | Route Delivery Placement to display the Route Delivery Placement Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
PRODUCT, DELIVERY PLACEMENT
display
The product and delivery placement ID is displayed from the Delivery Placement Setup screen. If you are assigning delivery placements from Home Delivery Route setup, however, these fields will be open.
ROUTE
setup
Enter the route for which this delivery placement is valid, or enter “*” to make the delivery placement valid for all routes of the product(s) above.
START DATE, END DATE
date
Enter the date range during which the delivery placement is valid for the route(s) above. End Date may be left blank.
Select Accept to assign the delivery placement to the routes entered.
Assign the delivery placement to another route, or press F4 and select Exit to exit to the Delivery Placement Setup screen.

Distribution Point

Distribution points, as discussed in the introduction to this chapter, are at the center of route distribution in Circulation. A distribution point can be a home delivery route or a single copy outlet. Some route or single copy information is defined in Home Delivery Route or Single Copy Route; other information which applies to both types is defined using this option (see below diagram).

Business Rules determine whether you tax accounts based on the location of the route (rather than the carrier/dealer’s or publication’s address).

To define distribution points:

In character Circulation, select Distribution | Route | Distribution Point to display the Distrib Point Setup screen.
Select Add and complete the fields described below.
Field
Type
What to enter
ROUTE
open (8)
Enter a distribution point ID for this home delivery route or single copy outlet.
ROUTE TYPE
predefined
Indicate whether this distribution point ID is a route or single copy outlet.
CITY
open (28)
Enter the city in which this route is located. This and the following fields are used for taxing purposes and will be required only if you tax accounts based on the location of the route.
COUNTY
open (25)
Enter the county in which this route is located.
STATE
setup (3)
Enter the state in which this route is located.
COUNTRY
setup (3)
Enter the country in which this route is located.
Select the necessary items from the Specifics menu (see below) and enter further information about the distrib point.
Option
When to select
To define bulk drop information about this distribution point (Canada only).
To define draw numbers for the bulk drop. The draw can be defined for a specific PO route type, number, and city, if desired.
To set up the minimum delivery credit for a route/TM product combination.
To set up information about the carriers who deliver products to this distribution point. During initial setup, you must select Account Distrib Point during account setup to define the routes to which a carrier delivers. You may not select Account Distrib Point from the Specifics menu here, because accounts will not yet have been set up.
To set up the AAM Zone, Town of 25, and respective draw percentages for this distribution point.
To define the publication(s) delivered by this distribution point.
To define the service area(s) used for dispatching one or more products for this distribution point if you dispatch by service area.
To set up the Zip codes and respective draw percentages for this distribution point.
To set up and maintain census tract and census block information for this distribution point.
To specify the edition delivered by the route when an alternate edition model is used.
Identify the sections delivered by a route/product combination.
*
These specifics must be entered before the distrib point can be accepted.
Select Accept to enter the distrib point and all related specifics into the database.
Set up other distribution points, or press F4 and select Exit to exit to the Setup menu.

Specifics, Bulk Postal Drop

This specific is used only in Canada, where products can be dropped off in bulk at the post office for delivery to specific occupant types (such as farmers). You must always set up bulk drop routes as single copy routes, and define a single copy publication.

To define bulk drop information:

Select Specifics | Bulk Postal Drop from the Distrib Point Setup screen to display the Bulk Postal Drop Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the deliverable that is aligned to this bulk drop (not necessarily the product that will be dropped). This will be your “Product to Use” in Targeted Marketing.
ZIP CODE
char/int/char (3)
Enter the bulk drop ZIP (FSA).
ZIP EXTENSION
int/char/int (3)
Enter the bulk drop ZIP extension (LDU).
CITY
setup
Enter the bulk drop city.
STATE
setup (3)
Enter the bulk drop state.
DELIVERY ROUTE INFO
open (30)
If you wish, enter information about the delivery route here.
DCF ZIP CODE
char/int/char (3)
Enter the Zip code of the DCF post office for the bulk drop. If only one bundle is being dropped, it will go to the DCF (central) post office, rather than the local post office.
DCF ZIP EXTENSION
int/char/int (3)
Enter the ZIP Extension of the DCF post office.
DESCRIPTION
open (30)
Enter a description of the bulk drop.
Select Specifics | Bulk Postal Drop Draw to set up the draw for this bulk postal drop (see below).
Select Accept to accept the bulk postal drop information.
Define a bulk drop for another publication that uses this distrib point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Bulk Postal Drop Draw

This specific allows you to define draw numbers for the bulk drop. The draw can be defined for a specific PO route type, number, and city, if desired.

To set up bulk drop draw:

Select Specifics | Bulk Postal Drop Draw from the Bulk Postal Drop Setup screen to display the Bulk Postal Drop Draw Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
display
The product you are entering the postal drop for is defaulted.
PO ROUTE TYPE
predefined
If the quantities are for a specific route type, enter the post office route type for this drop.
PO ROUTE NUMBER
open (4)
If the quantities are for a specific route number, enter the PO route number that will deliver the bulk drop products.
PO ROUTE CITY
open (28)
If the quantities are for a specific route city, enter the PO route city number that will deliver the bulk products.
START DATE, END DATE
date
Enter the date range in which the draw defined may be used.
HOUSES
integer (5)
Enter the total number of houses on the drop.
APARTMENTS
integer (5)
Enter the total number of apartments on the drop.
FARMS
integer (5)
Enter the total number of farms on the drop.
BUSINESSES
integer (5)
Enter the total number of businesses on the drop.
OTHERS
integer (5)
Enter the total number of miscellaneous dwelling types on the drop.
Select Accept to accept the bulk drop draw.
Set up another draw, or press F4 and select Exit to return to the Bulk Postal Drop Setup screen.

Specifics, Distrib Point Product

Select this specific to define the minimum delivery credit for a Targeted Marketing product. You only need to define distribution points for TM products where the minimum delivery credit for the route is not the same as for most routes delivering the product (if it is the same, it can be set up in Targeted Marketing). Accounts must be set up to receive TM delivery credits during account setup.

To define a distrib point product:

Select Specifics | Distrib Point Product from the Distrib Point Setup screen to display the Distrib Point Product Setup screen.
Select Add and enter data in the fields described below.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the product (publication) associated with this TM Product (its “Delivery Product” in Targeted Marketing).
TM PRODUCT
setup
Enter the TM product whose minimum delivery credit you are defining.
START DATE, END DATE
date
Enter a start and (optionally) end date for the product to be delivered at this distrib point.
MIN DELIVERY CREDIT
decimal (7)
Enter a minimum delivery credit. This is the minimum credit that a carrier delivering this route should earn for delivery of this product.
Select Accept to accept the product information.
Define more products, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Account Distrib Point

Select this option to link a carrier or single copy dealer with this distribution point. A distrib point can have more than one carrier, as in the case where a route is delivered by weekday and weekend carriers. During initial setup, you will not be able to select Account Distrib Point until you set up (or convert) your carrier accounts.

To link a carrier or single copy dealer with this distribution point:

Select Specifics | Account Distrib Point from the Disrib Point Setup screen to display the Account Distrib Point Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
ACCOUNT
setup
Enter the carrier who delivers to this distribution point.
PRODUCT
setup
Enter the product that is delivered to this distribution point by the carrier.
START DATE, END DATE
date
Enter the date range during which this carrier can deliver to this distribution point.
CONTRACT REVIEW DATE
date
Indicate the review day of this account’s contract.
DAYS OF THE WEEK
yes/no
Enter “y” (for yes) for each day of the week that the carrier delivers this product on the route.
MAX PENALTY
decimal (6) X 7
When a substitute delivers a route, a penalty can be assessed for the regular carrier. Enter the maximum penalty per day that can be charged the account when the route is delivered by a substitute.
Select Accept to accept the carrier/distrib point link.
Link the distrib point with other carriers, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point AAM Town

Routes sometimes cross AAM Zone or Town of 25 boundaries. In order to do accurate AAM reporting, Circulation needs to know the percentage of the route draw that lies within each AAM Zone and/or Town of 25 for each day of the week.

AAM Zone/Town of 25 percentages for each publication and publishing day must total 100% for each distribution point. For example, if 20% of the copies of Route 99 were delivered in Waurika and 80% were delivered in Maplewood, set up two records as shown below.

Route

Product

AAM Zone

City

Town of 25

Waurika

Start Date

1-1-95

End Date

Percentage

20.00

Route

Product

AAM Zone

City

Town of 25

Maplewood

Start Date

1-1-95

End Date

Percentage

80.00

If all subscriber records (including carrier collect and office pay subscribers) are stored in the database, you can use the Compare/Update AAM% utility to establish the percents for home delivery routes based on subscriber AAM Zones and Towns of 25.

To enter percentages of route draw:

Select Specifics | Distrib Point AAM Town from the Distrib Point Setup screen to display the Distrib Point AAM Town Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the publication that is delivered to this distribution point.
AAM ZONE
setup
Enter an AAM Zone for this distribution point.
TOWN OF 25
setup
Enter a Town of 25 for this distribution point.
START DATE
date
Enter the first date the percentages can be used for this product/distribution point.
END DATE
date
Leave this blank for current information. When you want to update AAM percentages, enter an END DATE for the old record and use the next day as the START DATE for the new record.
PERCENTAGE
decimal (6)
Enter the percentage of draw allocated to this product/route/AAM Zone/Town of 25 combination.
Select Accept to accept the AAM Zone and Town of 25 information.
Enter another AAM Zone or Town of 25 for this distrib point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Publ

Select this specific to enter information about products delivered to this distribution point. The edition, distribution class, route rate class, district and AAM column can also be assigned to the distribution point.

To enter the products delivered to this distribution point:

Select Specifics | Distrib Point Publ from the Distrib Point Setup screen to display the Distrib Point Publication Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter a publication that can be delivered to this route.
START DATE, END DATE
date
In START DATE, enter the first date the product will be delivered by this route. If ending the route, do not enter an END DATE until the route’s draw is zero.
AAM COLUMN
setup
Enter the AAM Column in which paid circulation figures for this distribution point should be recorded for the Daily Circulation Report and the History Report.
DISTRICT
setup
Enter the district assigned to this route.
ROUTE CLASS
setup
RATE CLASS
setup
PREPRINT DEMOGRAPHIC
setup
Indicate the preprint demographic or select all.
BONUS RATE CLASS
setup
This field is used for insert bonusing with InsertPlus, to associate a bonus rate class with a route and publication.
SECTIONS BY ROUTE
predefined
Indicate if all, some, or none of the newspaper’s sections are distributed by this route. If all routes of an edition deliver an advanced section, you can link the section to the edition, and can select “All” here.
RETURNS
yes/no
Indicate whether returns of this product are allowed for this route.
DRAW CHANGES
yes/no
Indicate whether a draw change should ever be allowed for this product/route. Enter “n” for home delivery routes whose office pay, carrier collect, paid comp, and unpaid comp draws should not be manually adjusted. Note that you may still adjust the draw for samples and service copies.
LOCATION
yes/no open (60)
If the drop location for bundles for this route does not vary by day and is not the carrier’s home address, you may enter the drop location for this route here.
INSTRUCTIONS
open (60)
If you enter a drop location in DEFAULT DROP LOCATION, you may enter specific drop instructions here.
BURT ALT ZONE CODE 1
integer
User defined. Works in conjunction with Burt Export and is only for sites that export alternate zone information.
BURT ALT ZONE CODE 2
integer
User defined. Works in conjunction with Burt Export and is only for sites that export alternate zone information.
EDITION SUN - SAT
setup
Enter the edition that is delivered by this route. You can use different editions for each day of the week, beginning with Sunday and ending with Saturday.
DEPOT SUN - SAT
setup
ORDER SUN - SAT
integer (8)
If a depot is entered for some or all days in the week, enter the routes drop order within the depot on that day.
BURT TYPE
open (2)
Specify the Burt product type for this route for each day of the week. The product type is exported to Burt and indicates how the route is inserted (complete, part, etc.). The product type entered here is used for actual and pending draw; the product type used when exporting advance draw is specified in the Section tab.
Select Accept to accept the publication-related information.
Define another publication for the distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Service Area

Select this option to define the service areas used for dispatching products for this distribution point, if you use the service area method of dispatching (see Service Area for more information).

To define service areas:

Select Specifics | Distrib Point Serv Area from the Distrib Point Setup screen to display the Distrib Point Service Area Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
PRODUCT
setup
Enter the product for this distrib point and service area or enter an asterisk (*) to include all products delivered by this distribution point.
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
SERVICE AREA
setup
Enter the service area for this distribution point and product.
START DATE, END DATE
date
Enter the date range during which this service area is valid for this product/route.
VALID DAYS
yes/no
Indicate on which days of the week the route belongs in this service area.
Select Accept to accept the service area assigned to this distribution point.
Set up a service area for another product served by this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Zip

Select this option to specify the Zip codes to which this distribution point delivers, and the draw percentage for each. If, according to Business Rules, you maintain AAM history by Zip code or by ZIP by Town (for use on AAM reports), select this option to set up these records. Zip code percentages may also be used by InsertPlus. Otherwise, the option can be skipped.

The percentages are entered in the same way as with AAM Zone/Town of 25 (see Specifics, Distrib Point AAM Town). If all subscriber records (including carrier collect and office pay) are stored in the database, you can use the Update AAM% utility to establish the percentages for home delivery routes. See the User Manual for more information.

To specify the Zip codes to which this distribution point delivers:

Select Specifics | Distrib Point Zip from the Distrib Point Setup screen to display the Distrib Point Zip Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
setup
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
display
Enter a product that is delivered by this route.
ZIP CODE
integer (5)
Enter the Zip code to which this route delivers.
ZIP EXTENSION
integer (4)
Enter the 4 digit ZIP extension, if AAM history should be maintained for the ZIP code plus the extension.
TOWN OF 25
setup
Enter a Town of 25 located in this Zip code, if you store AAM history for each Town of 25 within a ZIP (a Business Rules consideration). Otherwise, this field will be set to “*”.
START DATE, END DATE
date
Enter the date range for which this route/Zip code percentage is effective.
PERCENTAGE
decimal (6)
For each day of the week, enter the draw percentage of this product that is delivered by this distribution point and within this Zip code.
Select Accept to accept the draw percentages for the Zip.
Define other Zip codes for this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Census Tract

Select this option to enter census tract information for this distrib point. This information is used only by InsertPlus and Targeted Marketing, and this option is not necessary if you do not use census tracts in InsertPlus or TM. The percentages are entered in the same way as with Town of 25 (see Specifics, Distrib Point AAM Town).

If all addresses in the Circulation database are stored with census tract information, you can use the Update Census Tract % utility to generate these percentages for home delivery routes. For details, see the User Manual.

To enter census tract information for this distrib point:

Select Specifics | Distrib Point Census Tr from the Distrib Point Setup screen to display the Distrib Point Census Tract Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the publication that is delivered to this route.
CENSUS TRACT
setup
Enter a census tract for this route.
START DATE, END DATE
date
Enter the date range for which this census tract may be used for this route.
PERCENTAGE
decimal (6)
For each day of the week, enter the draw percentage of this product that is delivered by this distribution point within this census tract. Percentages for each product and day must total 100%.
Select Accept to accept the census tract information.
Set up percentages for other census tracts or publications related to this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Edition Model

The edition normally delivered by a route on each day of the week is entered in Specifics | Distrib Point Publ. On certain occasions, however, a different edition may be delivered—for example, routes sometimes deliver a different edition on holidays. In these cases, an alternate edition model is used (see Edition Model). The model tells Circulation what edition is delivered by each route on days when the editions are non-standard.

This specific is used to define the edition the route should deliver for each alternate edition model. For example, say route 12 normally delivers edition “Final” on all days. On Christmas, however, route 12 will receive edition “Early”. An alternate edition model (“Xmas”) has been created for December 25th; we would select this specific to enter edition “Early” for the “Xmas” model. If your newspaper does not use alternate edition models, you do not need to enter this information.

To define the editions that the route should deliver for each alternate edition model:

Select Specifics | Distrib Point Edit Mod from the Distrib Point Setup screen to display the Distrib Point Edition Model Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
PRODUCT
setup
Enter the publication for which you are defining the edition for an alternate edition model. Only publications linked to the route in SPECIFICS | DISTRIB POINT PUBL can be entered here.
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
EDITION MODEL
setup
Enter the alternate edition model for which you are specifying an edition.
START DATE, END DATE
date
Enter the date range for which the edition specified here will be delivered by the route when this alternate edition model is used. Start Date cannot be before the current publishing date; End Date can be left blank.
EDITION
setup
Enter the edition that will be delivered by the route when this alternate edition model is used.
Select Accept to accept the alternate edition model information.
Specify editions for other alternate edition models, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Section

In this specific, you identify the specific advance sections delivered by the route and their corresponding Burt part indicators. You need only enter these records if the Sections by Route field on the Distrib Point Publ screen is set to “Some” rather than “All” or “None”.

To identify sections:

Select Specifics | Distrib Point Section from the Distrib Point Setup screen to display the Distrib Point Section Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route ID is displayed.
PRODUCT
setup
Enter the product for which you want to enter section information.
PAPER SECTION
setup
Enter the section this route will deliver. Press F2 for a lookup.
START DATE, END DATE
date
Enter the date range during which this section will be delivered by this route. The end date may be left blank.
BURT PART INDICATOR
open
Enter the Burt product type for this route when distributing this section. The product type is exported to Burt and indicates how the route is inserted (complete, part, etc.).
Select Accept to accept the section information.
Specify section information for other products, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Drop Address

Use this specific to enter the drop address associated with the route.

To enter the drop address:

Select Specifics | Drop Address from the Distrib Point Setup screen to display the Distrib Point Address Setup screen.
Use the appropriate menu option:
- Find Address—Use this option to search for an existing address to associate with the route.
- Add Address—Use this option to add a new address to associate with the route. The address fields are described in the Customer Service section of the User Manual.
- Modify Address—Use this option to modify the address that is associated with the route.
Press F1 when you have finished.

Home Delivery Route

A home delivery route, sometimes referred to as simply a route, is a distribution point that serves multiple addresses, most of which receive only one copy of the publication. Routes are delivered by carriers, who walk on foot (carrier routes) or drive (motor routes). Much route information is set up in Distribution Point, but other items (those that home delivery routes do not have in common with single copy outlets) are set up here. A home delivery route must have “Route” as its route type on the Distrib Point Setup screen.

Note:

The route entered here must match the information entered in Distribution Point.

To set up a home delivery route:

In character Circulation, select Distribution | Route | Home Delivery Route to display the Route Setup screen.
Select Add and enter data in the fields described below.
Field
Type
What to enter
ROUTE
setup
Enter the ID for this home delivery route. This route must have been previously set up in Distribution Point.
ROUTE NAME
open (25)
Enter a route name that describes this route.
Select Specifics and enter all or some of the specifics listed below.
Option
When to select
Map Route
To associate the route with a delivery map. The specific can also be accessed from Maps.
Route Delivery Schedule
To specify delivery schedules that are valid for delivery. The specific can also be accessed from Delivery Schedule.
Route Delivery Placement
Specify valid delivery placements for this route. This specific can also be accessed from Delivery Placement.
Route Publication
To enter products that can be delivered on this route.
Route Profile
To enter some characteristics of this route.
Delivery Deadline
To enter the time by which the route should be delivered on each day of the week.
Trip Route
To add the route to a trip (used to sequence addresses when a carrier delivers multiple routes). This specific can also be accessed from Trips.
Select Accept to accept the route, along with associated specifics information.
Set up another route, or press F4 and select Exit to exit to the Setup menu.

Specifics, Route Publication

Select this option to enter information about the route that is specific to a particular publication.

To enter information about the route:

Select Specifics | Route Publication from the Route Setup screen to display the Route Publication Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
Circulation displays the route entered on the initial screen.
PRODUCT
setup
Enter a product that can be delivered to this route.
START DATE
date
Enter the first date this product can be delivered to this home delivery route.
END DATE
date
If you are taking the route out of service, enter the last date this delivery route can be used for this product. Never set an end date on a home delivery route until all subscribers are rerouted to another route, and the draws are equal to zero (0).
ROUTE TYPE
setup
REDELIVER
yes/no
Indicate whether products can be redelivered to the subscriber, if necessary, on this route. You may not redeliver to some subscribers because of time/distance constraints.
OFFICE PAY
yes/no
Indicate whether office pay subscriptions are allowed on this route.
CARRIER COLLECT
yes/no
Indicate whether carrier collect subscriptions are allowed on this route.
BILLING METHOD
predefined
If OFFICE PAY and CARRIER COLLECT are both set to “y”, this field will be open. Enter the default billing method for subscribers on this route. This will be either office pay or carrier collect. Leave the field blank to use the default billing method defined in Business Rules (Customer Services section).
SUBSCRIPTION RATE CLASS
setup
The route may be assigned to a subscription rate class for subscriber rating purposes. If so, enter the rate class here.
VACATION PACK HANDLER
predefined
Indicate whether vacation packages will be held for subscribers by the carrier or the office (District Manager).
PRINT LABELS WHEN
predefined
PRINT STATUS CARDS
yes/no
Indicate whether Office Pay Status Cards should be printed for this route. These cards print when an office pay subscriber has a transaction that would affect the carrier (such as a change in expiration date).
DELIVER RENEWALS
yes/no
THROWOFF
yes/no
Indicate whether this is a throwoff route. A throwoff route is a route where the truck driver delivers the subscriber’s newspaper directly. Throwoff subscribers print on the Truck Manifest for the driver, and are set up as their own route.
PRINT CC INVOICES
yes/no
If you produce invoices for carrier collect subscribers (a Business Rules consideration), indicate whether carrier collect invoices should be printed for this route.
BILL WHEN
predefined
This field will only open if PRINT CC INVOICES is set to “y”. If you print carrier collect invoices for this route, indicate whether the invoices should be produced in advance or in arrears. If you select “arrears”, the collect invoices for this route will indicate what is due from each carrier collect subscriber in the current billing period; if you select “advance”, the invoices will indicate what is due for the next billing period.
DELIVERY PLACEMENT
setup
Select Accept to accept the route information.
If this route delivers other publications, define route information for them as well. Or, press F4 and select Exit to exit to the Route Setup screen.

Specifics, Route Profile

Some pertinent information about the route can be entered in Route Profile, for reference purposes. For example, you can compare the number of households currently on a route with the number five years ago (use the Prev option on the strip menu to bring up previous profiles for a route). The number of households can also be used by InsertPlus.

To enter a route profile for this route:

Select Specifics | Route Profile from the Route Setup screen to display the Route Profile Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route will be displayed here.
START DATE, END DATE
date
Enter date range for which the profile information is valid. If the information is current, do not enter an end date.
MILES
integer (4)
Enter the number of miles covered by this route.
NUMBER OF HOUSEHOLDS
integer (6)
Enter the total number of households on this route (subscribers and non-subscribers). The number of households will be updated when you select UTILITIES | CARRIER | UPDATE # HOUSEHOLDS (use this only if all addresses, both subscriber and nonsubscriber, are stored in Circulation).
Select Accept to accept the profile information.
Set up a profile for a different date (if you are inputting route historical statistics) or press F4 and select Exit to return to the Route Setup screen.

Specifics, Delivery Deadline

Newspapers may have delivery deadlines defined for routes. For example, the deadline for all the papers to be delivered on route 12 might be 9 a.m. If a subscriber calls in to report a missed paper prior to this deadline, it may be that the carrier simply hasn’t gotten to the address yet. Deadlines can be set up here, and viewed in Customer Service and Route Service (see the User Manual). A message will also be displayed if a complaint is dispatched before the delivery deadline.

Once they are set up, delivery deadlines can be temporarily overridden in the case of bad weather or other delay, using the Deadline Override option (see the User Manual) or when entering broadcast messages.

To set up delivery deadlines for a route:

Select Specifics | Delivery Deadline from the Route Setup screen to display the Route Delivery Deadline Setup screen.
Select Add and complete the fields described below.
Field
Type
What to enter
ROUTE
display
The route will be displayed here.
PRODUCT
setup
Enter the product for which the deadlines are being entered.
START DATE, END DATE
date
Enter date range for which the deadlines are valid. You may leave END DATE blank.
STANDARD DELIVERY
military (4)
For each day of the week, enter the time by which papers on this route should be delivered. Enter the time in military format. For example, 9 am would be entered as 09:00 and 2:30 pm would be entered as 14:30.
DISPATCH CUTOFF
military (4)
For each day of the week, enter the time after which redelivery is no longer available. Enter the time in military format. For example, 9 am would be entered as 09:00 and 2:30 pm would be entered as 14:30.
Select Accept to accept the deadlines.
Set up deadlines a different publication, or press F4 and select Exit to return to the Route Setup screen.

Single Copy Type

The delivery method describes the way in which the newspaper or TM product is delivered to the end customer. Delivery methods are used in the publishing run, rating, AAM reporting, the general ledger, and in other areas.

The first breakdown of delivery methods is between route and mail delivered products. Under route delivery, there is a subdivision between single copy routes (such as dealers and racks), and home delivery routes (routes that have subscribers). Home delivery routes are further divided into route types (such as “carrier” “motor”, or “DM”); each route type is assigned to an AAM delivery method of carrier (foot delivered) or motor. Single copy routes also have user-defined delivery methods, called single copy types. Examples might be “dealer”, “rack”, “office”, and “NIE”.

Note:

NIE stands for “Newspapers in Education”. This is a program where the newspaper delivers a certain number of copies to a school at a discounted price, and the school takes responsibility for distributing the papers to classes or individuals. In Circulation, an NIE school may be set up as a single copy route.

You define single copy delivery methods (or types) using this option. Then, when setting up a single copy route (see Single Copy Route), you will specify the single copy type. What single copy type you should set up depends upon how you do rating, AAM reporting, and GL reporting. If you break out certain single copy routes (such as NIE routes) in any of the above areas, you should define a separate delivery type for them. At a minimum, you should set up a type for dealers, racks, and office (copies for tearsheets and other uses).

To set up single copy delivery types:

In character Circulation, select Distribution | Route | Single Copy Type to display the Single Copy Type Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
SINGLE COPY TYPE
open (8)
Enter an ID for this single copy delivery type.
START DATE, END DATE
date
Enter the date range that this single copy type is valid for. You may leave END DATE blank.
DESCRIPTION
open (30)
Enter a description of the single copy type.
RACK
yes/no
Indicate whether this single copy type should be classed as a rack. For example, pilferage reporting will include only those single copy outlets classified as racks.
PRINT RECEIPT
yes/no
Indicate whether a receipt should be printed for this single copy type.
NOTIFY DRIVER
yes/no
Indicate whether a message should be displayed on the truck manifest when a single copy outlet is new or has stopped.
STACKER ID
open (3)
Enter the stacker identifier, if applicable.
FINNISH POST DELIVERY
yes/no
Indicate if this single copy type should be included in the Finnish postal exports.
Select Specifics | Draw Class Single Copy Type to indicate the draw class and AAM type. See below for more information.
Optionally, select Specifics | Demographic Valid Setup to link the single copy type to one or more demographic questions. See Specifics, Demographic Valid for more information.
Select Specifics | Draw Band to set up draw bands (i.e., draw ranges), as well as sellout quantities/percentages for the single copy type. See Specifics, Draw Band for more information.
Select Accept to enter the single copy type information into the database.
Set up another single copy type, or press F4 and select Exit to return to the Setup menu.

Specifics, Draw Class Single Copy Type

Use this option to indicate the draw class and AAM type when defining single copy types. See Draw Class for more information on draw classes.

To enter the draw class and AAM type:

Select Specifics | Draw Class Sngl Copy Type to display the The Single Copy Type, Draw Class Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
SINGLE COPY TYPE
display
The single copy type is displayed.
DRAW CLASS
setup
Select the draw class to associate with this single copy type (e.g., standing, promo, etc.)
START DATE, END DATE
date
Enter the date range for which the draw type is valid for the single copy type. You may leave END DATE blank.
AAM TYPE
predefined
Indicate the AAM type to use with this single copy type (paid, unpaid, bulk, or third party).
Select Accept to save the draw class information.
Set up another draw class, or press F4 and select Exit to return to the Setup menu.

Specifics, Draw Band

Draw bands are draw ranges (e.g., between 50 and 100, or between 1 and 49) for single copy routes that can be used for filtering and sorting reports or selecting single copy outlets during a group draw change. For example, when performing a group draw change, you may want to select all single copy routes in which the draw is between 50 and 100 copies.

You can set up as many draw bands per product as you wish, but they cannot overlap each other. For example, you can enter draw bands of:

0-50
51-100
101-200
…but not 50-100, 100-150, 150-200, and so on.

To set up draw bands:

Select Specifics | Draw Band to display the The Single Copy Type, Draw Band Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
SINGLE COPY TYPE
display
The single copy type is displayed.
PRODUCT
setup
Select the product for which you want to define draw bands.
MINIMUM DRAW / MAXIMUM DRAW
open (6)
Enter the draw range in these fields (e.g., “100” and “150” if you want a draw band of 100-150 copies).
SELLOUT QUANTITY / SELLOUT PERCENTAGE
open (6) / decimal (3.2)
The SELLOUT fields are used to define the sellout levels for each draw band (for use with the Returns Draw Analysis). You can enter a quantity or a percentage, but not both. These fields allow you to define sellouts as something other than zero returns. For example, you may set up a draw band of 100-199, with a sellout quantity of “1”. Doing so would cause an entered return of 1 to be considered a sellout.

Draw Change Tolerance

MAX QUANTITY INCREASE
MAX QUANTITY DECREASE
MAX PERCENT INCREASE
MAX PERCENT DECREASE
integer
integer
decimal
decimal
Draw change tolerances can be defined for single copy routes to establish a range of “reasonable” draw change amounts. For example, increasing a rack’s draw from 20 to 400 might be considered unreasonable (and likely an entry error). If draw change tolerances were set up to limit increases to 100% of draw, however, this error would be readily apparent.
Use these fields to establish upside and downside limitations on the entry of draw changes. If a draw change amount fails either or both the quantity or percentage tolerances, the draw change will not be allowed.
Select Accept to save the draw class information.
Set up another draw band, or press F4 and select Exit to return to the Setup menu.

Single Copy Route

Single copy outlets are set up here and in Distribution Point. The records set up here are unique for single copy outlets (as opposed to home delivery routes). Typical single copy routes include paper boxes, racks, stores, dealers, and office copies. Distribution points are considered single copy routes only if the Route Type field on the Distrib Point Setup screen is “single copy”.

To set up a single copy outlet:

In character Circulation, select Distribution | Route | Single Copy Route to display the Single Copy Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
SINGLE COPY
setup
Enter the ID for this single copy outlet. This single copy route must have been previously set up in Distribution Point.
LOCATION
open (30)
You can enter a location, such as “1st and Main”, for this single copy outlet.
CITY PERMIT NUMBER
open (15)
If applicable, enter the city permit number for this outlet. Some cities require a permit for every paper box set up on a street corner. Entry of the permit number here is optional; it is for reference only.
Select Specifics | Single Copy Publication to enter publication-specific information about the outlet. From this screen, select Specifics | Single Copy Draw Class to enter draw class and optimal draw information.
If you would like to assign an AAM price level to the single copy route, select Specifics | Single Copy Price Lvl.
Select Accept to enter the single copy information into the database.
Set up another outlet, or press F4 and select Exit to exit to the Setup menu.

Specifics, Single Copy Publication

Use this option to associate products with this single copy outlet.

To associate products:

Select Specifics | Single Copy Publ from the Single Copy Setup Screen to display the Single Copy Publication Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
SINGLE COPY
display
The single copy route entered on the Single Copy Setup screen is displayed.
PRODUCT
setup
Enter a product delivered through this single copy outlet.
START DATE
date
Enter the first date this single copy outlet can be used for this product.
END DATE
date
If the single copy outlet is being discontinued, enter the last date the outlet can be used for this product. Never specify an end date on a single copy route until the draws are equal to zero.
SINGLE COPY TYPE
setup
DISPATCH SHORTAGES
yes/no
Indicate if you want to dispatch any shortages for this route. If you enter “no” (the default is “yes”), a draw adjustment will be created for the shortage amount when redelivery is not available, depending on Business Rules.
IDENTIFICATION NUMBER
open (15)
ALLOW ISERVICES DRAW ADJUSTMENTS
yes/no
Enter “y” here if the route allows draw adjustments to be entered via iServices Distribution. iServices draw adjustments can only reallocate draw between outlets of the same dealer or district manager—the total adjustment must net to zero.
Select Accept to accept the single copy publication information.
Enter information for another publication distributed by the single copy outlet, or press F4 and select Exit to return to the Single Copy Setup screen.

Specifics, Single Copy Draw Class

To enter draw class and optimal draw information for the single copy outlet:

Select Specifics | Single Copy Draw Class from the Single Copy Publication Setup screen to display the Single Copy Draw Class Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
PRODUCT
display
Displays the product ID.
ROUTE
display
Displays the route ID.
DRAW TYPE/CLASS
setup
START DATE
date
Enter the first date the draw class can be used for this single copy outlet.
END DATE
date
Enter the last date the draw class can be used for this single copy outlet.
OPTIMAL TYPE
predefined
Indicate whether the optimal draw information (entered below) is a percent or an amount.
MIN DRAW
integer (6)
For each day of the week, enter the minimum draw limit for this draw class. Draw changes will not be able to set the draw below this limit (unless the draw is changed to zero).
MAX DRAW
integer (6)
For each day of the week, enter the maximum draw limit for this draw class.
OPTIMAL RETURN PERCENTAGE *
decimal (4)
If the optimal return type for this draw class is “percentage” (as entered in OPTIMAL TYPE), enter the optimal return percentage for each day of the week.
OPTIMAL RETURN AMOUNT *
integer (6)
If the optimal return type for this draw class is “amount” (as entered in OPTIMAL TYPE), enter the optimal quantity for each day of the week.
MAX RETURN PERCENT
decimal (6)
Enter the maximum return percentage for this draw class for each day of the week.
* The optimal return percentage/amount for this draw class is used for draw return analysis reporting, which compares the draw for the draw class with its returns to the optimal percentage/amount. If the returns are different from the optimal, Circulation creates draw change transactions.
Select Accept to accept the single copy draw class.
Enter information for another draw class, or select Exit to return to the Single Copy Publication Setup screen.

Specifics, Single Copy Price Level

If your newspaper reports AAM circulation figures based on price level, and the draw for a single copy route will not fall under the default price level for single copy (as defined in Business Rules), a price level must be manually assigned here.

To assign a price level to a single copy route:

Select Specifics | Single Copy Price Lvl to display the Single Copy Price Level Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route that is being assigned to a price level is displayed.
PRODUCT
setup
Enter the product for which the route is being assigned to a price level.
START DATE, END DATE
date
Enter the date range during which the price level is to be valid for this route.
AAM PRICE LEVEL
setup
For each day of the week, enter the AAM price level that is assigned to this route. The route’s draw will be counted under this price level.
Select Accept to assign the price level to the route.

Complaint Code

When entering route complaints in Route Service, a valid complaint code must be entered. Use this setup option to create valid complaint codes.

To add a complaint code for route complaints:

Select Distribution | Route | Complaint Code to display the Complaint Code screen.
Click the Add icon and complete the fields described below.
Field
Type
What to enter
COMPLAINT CODE
open (8)
Enter an ID for this complaint code.
COMPLAINT TEXT
open (60)
Enter a description of this complaint (e.g., “Box Out”, “Damaged”).
REDELIVER
yes/no
Indicate whether products with this complaint code should be redelivered.
DISPATCH
yes/no
Indicate whether this complaint should be dispatched.
URGENT
yes/no
Indicate whether resolution to this complaint is urgent.
START DATE, END DATE
date
Enter the date range in which this complaint code can be used. An end date is optional.
Click OK to save the complaint code in the database or Add Another to save the existing record and add another complaint code.

Home Delivery Route

Note:

The route entered here must match the information entered in Distribution Point.

To set up a home delivery route:

In character Circulation, select Distribution | Route | Home Delivery Route to display the Route Setup screen.
Select Add and enter data in the fields described below.
Field
Type
What to enter
ROUTE
setup
Enter the ID for this home delivery route. This route must have been previously set up in Distribution Point.
ROUTE NAME
open (25)
Enter a route name that describes this route.
Select Specifics and enter all or some of the specifics listed below.
Option
When to select
Map Route
To associate the route with a delivery map. The specific can also be accessed from Maps.
Route Delivery Schedule
To specify delivery schedules that are valid for delivery. The specific can also be accessed from Delivery Schedule.
Route Delivery Placement
Specify valid delivery placements for this route. This specific can also be accessed from Delivery Placement.
Route Publication
To enter products that can be delivered on this route.
Route Profile
To enter some characteristics of this route.
Delivery Deadline
To enter the time by which the route should be delivered on each day of the week.
Trip Route
To add the route to a trip (used to sequence addresses when a carrier delivers multiple routes). This specific can also be accessed from Trips.
Select Accept to accept the route, along with associated specifics information.
Set up another route, or press F4 and select Exit to exit to the Setup menu.

Specifics, Route Publication

Select this option to enter information about the route that is specific to a particular publication.

To enter information about the route:

Select Specifics | Route Publication from the Route Setup screen to display the Route Publication Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
Circulation displays the route entered on the initial screen.
PRODUCT
setup
Enter a product that can be delivered to this route.
START DATE
date
Enter the first date this product can be delivered to this home delivery route.
END DATE
date
If you are taking the route out of service, enter the last date this delivery route can be used for this product. Never set an end date on a home delivery route until all subscribers are rerouted to another route, and the draws are equal to zero (0).
ROUTE TYPE
setup
Enter the route type for this route, such as “carrier” or “foot”. Route types are user-defined categories (see ), and are used primarily for carrier billing.
REDELIVER
yes/no
Indicate whether products can be redelivered to the subscriber, if necessary, on this route. You may not redeliver to some subscribers because of time/distance constraints.
OFFICE PAY
yes/no
Indicate whether office pay subscriptions are allowed on this route.
CARRIER COLLECT
yes/no
Indicate whether carrier collect subscriptions are allowed on this route.
BILLING METHOD
predefined
If OFFICE PAY and CARRIER COLLECT are both set to “y”, this field will be open. Enter the default billing method for subscribers on this route. This will be either office pay or carrier collect. Leave the field blank to use the default billing method defined in Business Rules (Customer Services section).
SUBSCRIPTION RATE CLASS
setup
The route may be assigned to a subscription rate class for subscriber rating purposes. If so, enter the rate class here.
VACATION PACK HANDLER
predefined
Indicate whether vacation packages will be held for subscribers by the carrier or the office (District Manager).
PRINT LABELS WHEN
predefined
Enter never, always or dwelling to indicate whether route labels for route delivered subscribers should never be printed for this route, always be printed, or be printed only for dwelling types that have been set up for route labels (see for details). For example, you would enter always if this route delivers to a nursing home or campus dormitory where every paper on the route should be labeled for internal distribution; you would enter dwelling if the route included a dormitory and single-occupant homes. Route labels are printed during the publishing run.
PRINT STATUS CARDS
yes/no
Indicate whether Office Pay Status Cards should be printed for this route. These cards print when an office pay subscriber has a transaction that would affect the carrier (such as a change in expiration date).
DELIVER RENEWALS
yes/no
Indicate whether or not subscriber renewal notices are delivered by this route. See for more information about renewal notices.
THROWOFF
yes/no
Indicate whether this is a throwoff route. A throwoff route is a route where the truck driver delivers the subscriber’s newspaper directly. Throwoff subscribers print on the Truck Manifest for the driver, and are set up as their own route.
PRINT CC INVOICES
yes/no
If you produce invoices for carrier collect subscribers (a Business Rules consideration), indicate whether carrier collect invoices should be printed for this route.
BILL WHEN
predefined
This field will only open if PRINT CC INVOICES is set to “y”. If you print carrier collect invoices for this route, indicate whether the invoices should be produced in advance or in arrears. If you select “arrears”, the collect invoices for this route will indicate what is due from each carrier collect subscriber in the current billing period; if you select “advance”, the invoices will indicate what is due for the next billing period.
DELIVERY PLACEMENT
setup
If this route will be used to deliver Targeted Marketing products and you will be using delivery placements in TM, enter the default delivery placement for subscribers on this route. See for more information on delivery placements.
Select Accept to accept the route information.
If this route delivers other publications, define route information for them as well. Or, press F4 and select Exit to exit to the Route Setup screen.

Specifics, Route Profile

To enter a route profile for this route:

Select Specifics | Route Profile from the Route Setup screen to display the Route Profile Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route will be displayed here.
START DATE, END DATE
date
Enter date range for which the profile information is valid. If the information is current, do not enter an end date.
MILES
integer (4)
Enter the number of miles covered by this route.
NUMBER OF HOUSEHOLDS
integer (6)
Enter the total number of households on this route (subscribers and non-subscribers). The number of households will be updated when you select UTILITIES | CARRIER | UPDATE # HOUSEHOLDS (use this only if all addresses, both subscriber and nonsubscriber, are stored in Circulation).
Select Accept to accept the profile information.
Set up a profile for a different date (if you are inputting route historical statistics) or press F4 and select Exit to return to the Route Setup screen.

Specifics, Delivery Deadline

To set up delivery deadlines for a route:

Select Specifics | Delivery Deadline from the Route Setup screen to display the Route Delivery Deadline Setup screen.
Select Add and complete the fields described below.
Field
Type
What to enter
ROUTE
display
The route will be displayed here.
PRODUCT
setup
Enter the product for which the deadlines are being entered.
START DATE, END DATE
date
Enter date range for which the deadlines are valid. You may leave END DATE blank.
STANDARD DELIVERY
military (4)
For each day of the week, enter the time by which papers on this route should be delivered. Enter the time in military format. For example, 9 am would be entered as 09:00 and 2:30 pm would be entered as 14:30.
DISPATCH CUTOFF
military (4)
For each day of the week, enter the time after which redelivery is no longer available. Enter the time in military format. For example, 9 am would be entered as 09:00 and 2:30 pm would be entered as 14:30.
Select Accept to accept the deadlines.
Set up deadlines a different publication, or press F4 and select Exit to return to the Route Setup screen.

Distribution Point

Business Rules determine whether you tax accounts based on the location of the route (rather than the carrier/dealer’s or publication’s address).

To define distribution points:

In character Circulation, select Distribution | Route | Distribution Point to display the Distrib Point Setup screen.
Select Add and complete the fields described below.
Field
Type
What to enter
ROUTE
open (8)
Enter a distribution point ID for this home delivery route or single copy outlet.
ROUTE TYPE
predefined
Indicate whether this distribution point ID is a route or single copy outlet.
CITY
open (28)
Enter the city in which this route is located. This and the following fields are used for taxing purposes and will be required only if you tax accounts based on the location of the route.
COUNTY
open (25)
Enter the county in which this route is located.
STATE
setup (3)
Enter the state in which this route is located.
COUNTRY
setup (3)
Enter the country in which this route is located.
Select the necessary items from the Specifics menu (see below) and enter further information about the distrib point.
Option
When to select
To define bulk drop information about this distribution point (Canada only).
To define draw numbers for the bulk drop. The draw can be defined for a specific PO route type, number, and city, if desired.
To set up the minimum delivery credit for a route/TM product combination.
To set up information about the carriers who deliver products to this distribution point. During initial setup, you must select Account Distrib Point during account setup to define the routes to which a carrier delivers. You may not select Account Distrib Point from the Specifics menu here, because accounts will not yet have been set up.
*
To set up the AAM Zone, Town of 25, and respective draw percentages for this distribution point.
*
To define the publication(s) delivered by this distribution point.
To define the service area(s) used for dispatching one or more products for this distribution point if you dispatch by service area.
*
To set up the Zip codes and respective draw percentages for this distribution point.
To set up and maintain census tract and census block information for this distribution point.
To specify the edition delivered by the route when an alternate edition model is used.
Identify the sections delivered by a route/product combination.
*
These specifics must be entered before the distrib point can be accepted.
Select Accept to enter the distrib point and all related specifics into the database.
Set up other distribution points, or press F4 and select Exit to exit to the Setup menu.

Specifics, Bulk Postal Drop

To define bulk drop information:

Select Specifics | Bulk Postal Drop from the Distrib Point Setup screen to display the Bulk Postal Drop Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the deliverable that is aligned to this bulk drop (not necessarily the product that will be dropped). This will be your “Product to Use” in Targeted Marketing.
ZIP CODE
char/int/char (3)
Enter the bulk drop ZIP (FSA).
ZIP EXTENSION
int/char/int (3)
Enter the bulk drop ZIP extension (LDU).
CITY
setup
Enter the bulk drop city.
STATE
setup (3)
Enter the bulk drop state.
DELIVERY ROUTE INFO
open (30)
If you wish, enter information about the delivery route here.
DCF ZIP CODE
char/int/char (3)
Enter the Zip code of the DCF post office for the bulk drop. If only one bundle is being dropped, it will go to the DCF (central) post office, rather than the local post office.
DCF ZIP EXTENSION
int/char/int (3)
Enter the ZIP Extension of the DCF post office.
DESCRIPTION
open (30)
Enter a description of the bulk drop.
Select Specifics | Bulk Postal Drop Draw to set up the draw for this bulk postal drop (see below).
Select Accept to accept the bulk postal drop information.
Define a bulk drop for another publication that uses this distrib point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Bulk Postal Drop Draw

This specific allows you to define draw numbers for the bulk drop. The draw can be defined for a specific PO route type, number, and city, if desired.

To set up bulk drop draw:

Select Specifics | Bulk Postal Drop Draw from the Bulk Postal Drop Setup screen to display the Bulk Postal Drop Draw Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
display
The product you are entering the postal drop for is defaulted.
PO ROUTE TYPE
predefined
If the quantities are for a specific route type, enter the post office route type for this drop.
PO ROUTE NUMBER
open (4)
If the quantities are for a specific route number, enter the PO route number that will deliver the bulk drop products.
PO ROUTE CITY
open (28)
If the quantities are for a specific route city, enter the PO route city number that will deliver the bulk products.
START DATE, END DATE
date
Enter the date range in which the draw defined may be used.
HOUSES
integer (5)
Enter the total number of houses on the drop.
APARTMENTS
integer (5)
Enter the total number of apartments on the drop.
FARMS
integer (5)
Enter the total number of farms on the drop.
BUSINESSES
integer (5)
Enter the total number of businesses on the drop.
OTHERS
integer (5)
Enter the total number of miscellaneous dwelling types on the drop.
Select Accept to accept the bulk drop draw.
Set up another draw, or press F4 and select Exit to return to the Bulk Postal Drop Setup screen.

Specifics, Distrib Point Product

To define a distrib point product:

Select Specifics | Distrib Point Product from the Distrib Point Setup screen to display the Distrib Point Product Setup screen.
Select Add and enter data in the fields described below.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the product (publication) associated with this TM Product (its “Delivery Product” in Targeted Marketing).
TM PRODUCT
setup
Enter the TM product whose minimum delivery credit you are defining.
START DATE, END DATE
date
Enter a start and (optionally) end date for the product to be delivered at this distrib point.
MIN DELIVERY CREDIT
decimal (7)
Enter a minimum delivery credit. This is the minimum credit that a carrier delivering this route should earn for delivery of this product.
Select Accept to accept the product information.
Define more products, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Account Distrib Point

To link a carrier or single copy dealer with this distribution point:

Select Specifics | Account Distrib Point from the Disrib Point Setup screen to display the Account Distrib Point Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
ACCOUNT
setup
Enter the carrier who delivers to this distribution point.
PRODUCT
setup
Enter the product that is delivered to this distribution point by the carrier.
START DATE, END DATE
date
Enter the date range during which this carrier can deliver to this distribution point.
CONTRACT REVIEW DATE
date
Indicate the review day of this account’s contract.
DAYS OF THE WEEK
yes/no
Enter “y” (for yes) for each day of the week that the carrier delivers this product on the route.
MAX PENALTY
decimal (6) X 7
When a substitute delivers a route, a penalty can be assessed for the regular carrier. Enter the maximum penalty per day that can be charged the account when the route is delivered by a substitute.
Select Accept to accept the carrier/distrib point link.
Link the distrib point with other carriers, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point AAM Town

Route

Product

AAM Zone

City

Town of 25

Waurika

Start Date

1-1-95

End Date

Percentage

20.00

Route

Product

AAM Zone

City

Town of 25

Maplewood

Start Date

1-1-95

End Date

Percentage

80.00

To enter percentages of route draw:

Select Specifics | Distrib Point AAM Town from the Distrib Point Setup screen to display the Distrib Point AAM Town Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the publication that is delivered to this distribution point.
AAM ZONE
setup
Enter an AAM Zone for this distribution point.
TOWN OF 25
setup
Enter a Town of 25 for this distribution point.
START DATE
date
Enter the first date the percentages can be used for this product/distribution point.
END DATE
date
Leave this blank for current information. When you want to update AAM percentages, enter an END DATE for the old record and use the next day as the START DATE for the new record.
PERCENTAGE
decimal (6)
Enter the percentage of draw allocated to this product/route/AAM Zone/Town of 25 combination.
Select Accept to accept the AAM Zone and Town of 25 information.
Enter another AAM Zone or Town of 25 for this distrib point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Publ

To enter the products delivered to this distribution point:

Select Specifics | Distrib Point Publ from the Distrib Point Setup screen to display the Distrib Point Publication Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter a publication that can be delivered to this route.
START DATE, END DATE
date
In START DATE, enter the first date the product will be delivered by this route. If ending the route, do not enter an END DATE until the route’s draw is zero.
AAM COLUMN
setup
Enter the AAM Column in which paid circulation figures for this distribution point should be recorded for the Daily Circulation Report and the History Report.
DISTRICT
setup
Enter the district assigned to this route.
ROUTE CLASS
setup
Enter the distribution class for this route, if desired. See .
RATE CLASS
setup
Enter a route rate class, if desired. See .
PREPRINT DEMOGRAPHIC
setup
Indicate the preprint demographic or select all.
BONUS RATE CLASS
setup
This field is used for insert bonusing with InsertPlus, to associate a bonus rate class with a route and publication.
SECTIONS BY ROUTE
predefined
Indicate if all, some, or none of the newspaper’s sections are distributed by this route. If all routes of an edition deliver an advanced section, you can link the section to the edition, and can select “All” here.
RETURNS
yes/no
Indicate whether returns of this product are allowed for this route.
DRAW CHANGES
yes/no
Indicate whether a draw change should ever be allowed for this product/route. Enter “n” for home delivery routes whose office pay, carrier collect, paid comp, and unpaid comp draws should not be manually adjusted. Note that you may still adjust the draw for samples and service copies.
LOCATION
yes/no open (60)
If the drop location for bundles for this route does not vary by day and is not the carrier’s home address, you may enter the drop location for this route here.
INSTRUCTIONS
open (60)
If you enter a drop location in DEFAULT DROP LOCATION, you may enter specific drop instructions here.
BURT ALT ZONE CODE 1
integer
User defined. Works in conjunction with Burt Export and is only for sites that export alternate zone information.
BURT ALT ZONE CODE 2
integer
User defined. Works in conjunction with Burt Export and is only for sites that export alternate zone information.
EDITION SUN - SAT
setup
Enter the edition that is delivered by this route. You can use different editions for each day of the week, beginning with Sunday and ending with Saturday.
DEPOT SUN - SAT
setup
If you use depots (see ), enter the depot at which this route’s papers are dropped on each day of the week.
ORDER SUN - SAT
integer (8)
If a depot is entered for some or all days in the week, enter the routes drop order within the depot on that day.
BURT TYPE
open (2)
Specify the Burt product type for this route for each day of the week. The product type is exported to Burt and indicates how the route is inserted (complete, part, etc.). The product type entered here is used for actual and pending draw; the product type used when exporting advance draw is specified in the Section tab.
Select Accept to accept the publication-related information.
Define another publication for the distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Service Area

Select this option to define the service areas used for dispatching products for this distribution point, if you use the service area method of dispatching (see Service Area for more information).

To define service areas:

Select Specifics | Distrib Point Serv Area from the Distrib Point Setup screen to display the Distrib Point Service Area Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
PRODUCT
setup
Enter the product for this distrib point and service area or enter an asterisk (*) to include all products delivered by this distribution point.
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
SERVICE AREA
setup
Enter the service area for this distribution point and product.
START DATE, END DATE
date
Enter the date range during which this service area is valid for this product/route.
VALID DAYS
yes/no
Indicate on which days of the week the route belongs in this service area.
Select Accept to accept the service area assigned to this distribution point.
Set up a service area for another product served by this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Zip

To specify the Zip codes to which this distribution point delivers:

Select Specifics | Distrib Point Zip from the Distrib Point Setup screen to display the Distrib Point Zip Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
setup
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
display
Enter a product that is delivered by this route.
ZIP CODE
integer (5)
Enter the Zip code to which this route delivers.
ZIP EXTENSION
integer (4)
Enter the 4 digit ZIP extension, if AAM history should be maintained for the ZIP code plus the extension.
TOWN OF 25
setup
Enter a Town of 25 located in this Zip code, if you store AAM history for each Town of 25 within a ZIP (a Business Rules consideration). Otherwise, this field will be set to “*”.
START DATE, END DATE
date
Enter the date range for which this route/Zip code percentage is effective.
PERCENTAGE
decimal (6)
For each day of the week, enter the draw percentage of this product that is delivered by this distribution point and within this Zip code.
Select Accept to accept the draw percentages for the Zip.
Define other Zip codes for this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Census Tract

To enter census tract information for this distrib point:

Select Specifics | Distrib Point Census Tr from the Distrib Point Setup screen to display the Distrib Point Census Tract Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the publication that is delivered to this route.
CENSUS TRACT
setup
Enter a census tract for this route.
START DATE, END DATE
date
Enter the date range for which this census tract may be used for this route.
PERCENTAGE
decimal (6)
For each day of the week, enter the draw percentage of this product that is delivered by this distribution point within this census tract. Percentages for each product and day must total 100%.
Select Accept to accept the census tract information.
Set up percentages for other census tracts or publications related to this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Edition Model

To define the editions that the route should deliver for each alternate edition model:

Select Specifics | Distrib Point Edit Mod from the Distrib Point Setup screen to display the Distrib Point Edition Model Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
PRODUCT
setup
Enter the publication for which you are defining the edition for an alternate edition model. Only publications linked to the route in SPECIFICS | DISTRIB POINT PUBL can be entered here.
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
EDITION MODEL
setup
Enter the alternate edition model for which you are specifying an edition.
START DATE, END DATE
date
Enter the date range for which the edition specified here will be delivered by the route when this alternate edition model is used. Start Date cannot be before the current publishing date; End Date can be left blank.
EDITION
setup
Enter the edition that will be delivered by the route when this alternate edition model is used.
Select Accept to accept the alternate edition model information.
Specify editions for other alternate edition models, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Distrib Point Section

To identify sections:

Select Specifics | Distrib Point Section from the Distrib Point Setup screen to display the Distrib Point Section Setup screen.
Select Add and complete the following fields.
Field
Type
What to enter
ROUTE
display
The route ID is displayed.
PRODUCT
setup
Enter the product for which you want to enter section information.
PAPER SECTION
setup
Enter the section this route will deliver. Press F2 for a lookup.
START DATE, END DATE
date
Enter the date range during which this section will be delivered by this route. The end date may be left blank.
BURT PART INDICATOR
open
Enter the Burt product type for this route when distributing this section. The product type is exported to Burt and indicates how the route is inserted (complete, part, etc.).
Select Accept to accept the section information.
Specify section information for other products, or press F4 and select Exit to return to the Distrib Point Setup screen.

Specifics, Drop Address

Use this specific to enter the drop address associated with the route.

To enter the drop address:

Select Specifics | Drop Address from the Distrib Point Setup screen to display the Distrib Point Address Setup screen.
Use the appropriate menu option:
- Find Address—Use this option to search for an existing address to associate with the route.
- Add Address—Use this option to add a new address to associate with the route. The address fields are described in the Customer Service section of the User Manual.
- Modify Address—Use this option to modify the address that is associated with the route.
Press F1 when you have finished.