Distribution points are usually supervised by a District Manager, and district managers often report to Zone Managers. The area under a district manager is a district, and the area under a zone manager a distribution zone. Circulation uses districts and distribution zones in dispatching, as well as in various reports (including the District Manager’s Report). Together with areas and regions they form a organizational hierarchy for route-based delivery: routes belong to districts, districts belong to distribution zones, zones belong to regions, and (at the highest level) regions belong to areas.
Select this option to define at least one distribution zone, and the districts within each zone. If you have no zone managers but do have district managers, set up at least one zone and then set up all districts as part of that zone.
In character Circulation, select Distribution | Geographic | Zone/District Mgr to display the Distrib Zone Setup screen.
Select Add and complete the following fields.
PRODUCT
setup
Enter the product for this distribution zone.
DISTRIBUTION ZONE
open (8)
Enter an ID for this distribution zone.
START DATE END DATE
date
Enter the date range for this zone. The START DATE for zone managers must precede or be equal to the START DATE for district managers.
REGION
setup
Enter the region to which this distribution zone belongs.
DESCRIPTION
open (30)
Enter a description of this distribution zone.
Select Specifics | Occupant to enter occupant information about the Zone Manager for this distribution zone (see the User Manual).
Select Specifics | District to set up districts that fall within this distribution zone (see below).
Select Accept to accept the distribution zone, along with all associated specifics.
Set up another zone, or press F4 and select Exit to exit to the Setup menu.
Note: You cannot accept this record until you set up the associated specifics information, including setting up an occupant record for the Zone Manager and the District Manager(s).
Select this option to define districts that fall within a distribution zone:
Select Specifics | District from the Distrib Zone Setup screen to display the District Setup screen.
Select Add and complete the following fields.
PRODUCT
display
The product entered on the Distrib Zone Setup screen is displayed.
DISTRICT
open (8)
Enter an ID for the district.
START DATE END DATE
date
Enter a date range for which this district is valid.
DISTRIBUTION ZONE
display
The distribution zone is displayed.
DM ROUTE
setup
When home delivery routes are set up, vacation package handling (where the papers are held for subscribers on vacation) is specified as being done by the carrier or the office.
If vacation packages are handled at the office (i.e., by the District Manager) you must set up a route for the DM. Set it up like any other home delivery route, and then enter the route here.
The vacation packages for all routes in this district (that are set up to hold vac packs at the office) will go to this route, and the District Manager will receive draw charges and credits for them.
DESCRIPTION
open (30)
Enter a description of this district.
Select Specifics to enter occupant information about the District Manager for this district (see the User Manual). If you have InsertPlus, you can also add the district to an ad zone by selecting Specifics | Ad Zone Entity.
Select Accept to accept the district.
Set up more districts under this distribution zone, or press F4 and select Exit to return to the Distrib Zone Setup screen.
