Mail labels enable you to distribute the newspaper to mail customers. Use this option to print the labels for products in the publishing run.
Circulation uses a mail sorting product called PostWare (by Postalsoft) to sort mail labels in Periodical class order (unless you sort by Zip code or define your own sorting in mail setup—see Label Group in the Setup Manual). The labels will print in Periodical class order, grouped depending upon how your PostWare files are set up. Addresses that do not qualify for Periodical class (for example, if you do not have the Zip + 4 or delivery point for an address) will be printed separately; these papers will have to be mailed at the higher 1st class rate. If you are using PostWare, additional reports may be produced when you create mail labels.
Another Postalsoft product, Label Studio, can be used to design mail labels. This can include placing an Intelligent Mail bar code (IMb) on mail labels, which is a USPS requirement for Full-Service Intelligent Mail discounts. For more information about these Postalsoft products, see the PostWare and Label Studio specification.
Business Rules determine whether you are using PostWare for mail sorting, and whether mail labels should be printed in Periodical class, Zip code, or user-defined Zip code order. If you use Zip code or user-defined Zip code order, Business Rules also determine the layout of your mail labels. Finally, Business Rules determine the walk sequence indicator that appears on the first line of the mail label, and whether bag tags are printed for mail bags.
Select Print Labels from the Mail menu to display the Mail Labels window.
Choose the product for which you want to print mail labels by selecting the appropriate Process checkbox.
Click Continue to produce the mail labels. See Printing Forms for information.
The Daily PO Report is used by the post office to facilitate mail delivery. In fact, your post office may accept the Daily PO report in lieu of U.S. form 3541.
If you use PostWare for mail sorting, you do not need to use this option—a 3541 is created automatically when you create mail labels using the Print Labels option. As with other PostWare reports, you must use the View/Print utility to view and print the 3541s. A separate PO report will be printed for each entry point (i.e., some newspapers distribute mailings from multiple post offices).
When creating the 3541, PostWare uses the weight and other information about the paper entered with Press Room Entry. If you have not entered this press room history for the publishing date, PostWare will use the first future press room record for the same day of the week. So, if you enter a week’s worth of average press room information for the year 2008, PostWare will use this information for the 3541—and it may be accurate enough to submit to your post office. However, after entering press room information for a day, you may want to print the Financial PO Report for an “official” 3541 that you can give to the post office.
If you do not use PostWare, separate reports are provided for each label group, and a summary report is also provided for each product and all label groups. If your local postal authority allows it, you can attach this report to the postal form in lieu of the form.
If most of your addresses are in Canada (and if you have indicated this in Business Rules), a Canadian post office report is printed instead of a U.S. post office report.
Select Daily PO Report from the Mail menu to display the Post Office Report window.
Choose the product for which you want to create the PO report by selecting the appropriate Process checkbox.
Click Continue to produce the mail labels.
This option allows you to export start and stop activity by post code and price code. This information can then be sent to the Finnish Post. Three exports can be run, depending on the value selected in the Export Type field.
Select Finnish Post from the Mail menu to display the Finnish Post Export window.
Click Add.
Complete the following fields.
PRODUCT
setup
Identify the product for which information will be exported.
EDITION INCLUDE ALL EDITIONS
setup yes/no
Identify the edition for which information will be exported, or select Include All Editions.
RUN DATE
date
Enter effective date of the start and stop information.
EXPORT TYPE
predefined
Select one of the following export types:
• Billing—This export will include the draw count for each unique volume number, service code, and price code.
• Subscr(iber) Audit—This export will include the subscription start and stop activity for selected editions. Only subscribers with new activity since the last export will be included.
• Full Audit—This is the full version of the Subscriber Audit. It will include all subscribers and not just those with new activity.
ROUTE TYPE
setup
Enter the route type(s) for which information will be exported.
FILE FORMAT
setup
Select the file map to use for this export.
FILE NAME
setup
Enter the name of the file to be created or accept the default.
FILE OPTION
yes/no
Indicate whether you want to append an existing file with the same name or replace it.
Click OK and then Continue to export the information.
This section guides the user through the menu options that are available under the Mail menu.
