The Payment Journal will record all payments (both applied and unapplied) and payment cancellations entered in a specific batch or date range. One way in which the journal can be used is to verify account payments before a batch is applied.
Select Payment Journal from the Account Payments menu to display the Payment Journal window.
Click Add and complete the following fields.
REPORT TYPE
predefined
Indicate whether payments to be included in the journal should be selected based on batch or date range.
BATCH
setup
If you are selecting payments based on batch, enter the batch ID to include in the journal.
COMPANY
setup
Enter the company whose payments should be included in the journal.
BILL SOURCE
setup
If you are selecting payments based on date range, enter the billing source whose payments should be included in the journal, or an asterisk (*) for all billing sources.
START DATE, END DATE
date
If you are selecting payments based on date range, enter the range of dates here. All payments entered on or between these dates (within the company and bill source defined) will be included in the journal.
PRINT PRIVATE DATA
yes/no
Indicate whether private banking and credit card information (such as account numbers and credit card numbers) should be displayed on the journal.
DISPLAY OPTION
predefined
If you answered “yes” in PRINT PRIVATE DATA, indicate here whether private credit card and banking information should be masked (only the last four digits shown) or displayed in full. Note that users without the proper security will not be able to see private data even if “full” is selected.
ALL BANKS
yes/no
Select this checkbox if all banks should be included. Otherwise, specify the bank in the bank field.
BANK
setup
If you are selecting payments based on date range, enter the bank for which payments should be included in the journal (payments made to other banks will not be included).
PRINT ADDITIONAL DETAIL
yes/no
Indicate if you want an additional line to be printed displaying each payment’s create user, create date, create time, modify user, modify date, modify time, batch description, and batch status (accepted or suspended).
SORT BY
predefined
Indicate whether the journal should sort by carrier account number or by payment sequence (order in which the payments were entered).
Click OK and then Continue to produce the report.
