Accounts with credit balances can have their credit amounts deposited directly to a bank account, using this option. Direct Deposits will write an ASCII file containing credit amounts for all accounts that have a credit balance and who have bank account information set up (see Account in the Setup Manual for more information). As part of this process, the credits will be offset in carrier/dealer accounts by debits. The ASCII file will be located in /dti/exchange/cm/secure and the file name will be depositMMDDYY-xxx.d (see Appendix B for the formats). You can then send this file to the bank. Newspapers with direct deposit programs usually require carrier/dealers in the program to have accounts at a bank where the newspaper has an account.
Note:
Contact the Naviga Global Support Center in the early planning stages as custom programs may need to be written to accommodate the format of the file going to your bank.
Select Direct Deposits from the AP/Direct Deposit menu to display the Account Direct Deposits window.
Click Add and complete the following fields.
COMPANY
setup
Enter the ID of the company for which to make account deposits. The company ID must be valid for the bank entered below.
BILL SOURCE
setup
Enter the ID of the bill source for which to make account deposits (enter “*” to multi-select bill sources).
BANK
setup
Enter the ID of the bank that will process the direct deposit file; this will determine the Cash in Bank account that will be credited with the direct deposits. See Bank in the Setup Manual for details.
DEPOSIT DATE
date
Enter the date you are making the deposit for (the current date defaults).
SHORT DESCRIPTION
open (30)
Enter a short description to print on the account’s bank statement.
PRENOTIFICATION
yes/no
Indicate whether a prenotification file should be generated. This file will include all accounts with a start date greater than or equal to the deposit date; it will list account information but not amounts.
The prenotification file can be used by the bank to verify that the account information is correct. When first setting up a direct deposit program, we recommend that you create a prenotification file with DEPOSIT DATE set to an early date such as 01/01/1900 to select all accounts.
BALANCE MINIMUM
decimal (10)
Enter the minimum credit balance an account must have to be included.
Click OK.
Click Review if you want to review the deposits that will be made.
The “Credit Balance Review” screen will be displayed.
Click Continue to process the direct deposit. The ASCII file will be created, and all exported credit will be offset with debit memos. An Account Direct Deposits report will be created, showing the number of records processed and any errors that occurred.
