1099s

1099 Forms

Prerequisites

1. Add Form Templates: To add these Forms to your database navigate to A/P Module -> Setup -> 1099 Copy B Form Templates

2. Navigate to A/P Module -> Setup -> Admin -> A/P System Setup to select the correct form for the type of vendor (MISC, NEC, DIV, INT).

3. There may be different forms for different years, so revisit this setup annually to ensure you have the current year's templates and link them to the A/P system Setup

Generate 1099's

Navigate to Payments -> 1099 Forms

When generating 1099s, you have an option to select which type of 1099 to prepare.

The resulting Vendors list will be filtered according to the type.

Note that Vendors with NEC income could also have non-NEC income which will still be displayed here. Likewise, on a 1099 MISC list, vendors can also have NEC income which will still be displayed. However, both the data file and the PDF will only report the selected type of income for that Vendor.

NOTE: the column for “Last Year NEC Amount” is only used in the MISC data file.

After selecting your Vendors and generating the 1099s, the View/Print 1099 Forms batches list now reports Form Type in addition to previous information. The format of the data file will correspond to the Form Type selected for that Batch.

1099 Detail List

Navigate to Payments -> 1099 Detail List

Select Company, Vendor (optional) and choose to include (or not) vendors who are below the IRS minimum amount. Select Date range for the details and click get Data.

Report will display (grouped by vendor) with the details of payments made to that vendor with all types of 1099 Income broken out. This report can be exported to Excel if desired by clicking the excel icon in the top right corner of the results grid.

Click on the vendor ID or name to open the vendor inquiry screen. Click on the Check ID to open the payment details window.

Vendor 1099 Listing

Navigate to Payments -> Vendor 1099 Listing

Select Company, Date Range and Form type desired. Optionally also select a specific vendor and choose whether or not to include vendors below the IRS Minimum amount.

A List of Vendors will appear with the total amount of money for the selected form type. note that the amounts returned are based on check date.