Bank Setup

Bank Setup

Navigate to A/R Module, Setup -> System Tables Setup -> Bank Setup

Click New to create a new bank. At a minimum, in the Bank Account Selection and G/L Settings sections, the following must be filled in to save the bank:

• Bank ID

• Bank Name

• Bank G/L Account

• A/R G/L Account

Add additional G/L codes as needed based on your use of the system. (for example, if you don't deal in foreign currencies, you don't need the Currency Exchange G/L. If you aren't using our A/P, you wouldn't need the A/P G/L's, etc) You will likely want a Discount G/L, a Write-off G/L, and a Default G/L Cash account.

If this bank is used for Foreign currency, select the appropriate foreign currency in the drop down. When doing a batch of cash receipts, this will set the currency for the batch to be the currency of the bank. And when taking payments in the portal, the bank that is selected (through Portal Setup) for use with the Foreign currencies will use the currency that is set on the bank to look up the ISO on the Currency Setup, to properly send that info to the processor.

User may optionally select a logo here to have the logo appear on a payment receipt like below: Logo must first be added in Advertising Module -> Setup -> Advertising Setup -> Invoice Form Logos and the merge tag #BANK_LOGO_URL# must be in an image tag on the Receipt template

For users of our A/P system:

Fill in below fields as needed:

The check form dropdown will be set up by Naviga Personnel in the back end of the system. See your implementation specialist or Naviga Support if you need assistance.

If payments below a certain value can use a stored signature then enter the signature image name in the Auto Signature Image Name field, and the max amount allowed for Auto-signature in the field above it. This will need to be coordinated with Naviga to store the Image file.

If approvals are required for amounts over a certain amount, enter the details in the A/P Payment Approval section.

If paying by ACH in the A/P modue, fill in the appropriate fields here. Naviga A/P module will create a file for ACH but doesn't auto process any ACH payments. If ACH Company ID is left blank in the Bank Setup, then the ACH file will use the U.S. Federal Tax ID from the System Settings Module under the menu Setup -> Company Setup

BACS

For Naviga Clients using the UK's BANKERS AUTOMATED CLEARING SYSTEM fill in the BACS section:

Other Settings

Fill in Lockbox details for this bank. This will be used on foreign currency invoices to direct foreign currency clients to pay to an alternate lockbox address than local currency clients. The bank needs to be linked to the Foreign Currency in Currency Setup.

Credit Card Settings

The Credit Card Gateway selection at the bottom is for Spreedly & Naviga Pay Clients.

Naviga Pay Field Delimiter - This assigns an alternate field delimiter to be used for certain Naviga Pay banks who couldn't use the default delimiter. Do not set anything here unless instructed to do so by Naviga personnel

Spreedly Gateway - Only for sites using Spreedly for credit card payments. Select the applicable Spreedly gateway from the dropdown.

Naviga Pay Gateway - This is a read only field that lets us know that a Naviga Pay gateway is linked to a given bank. (For a bank to be available as a dropdown on Credit Card payments it needs to be linked to a gateway - so this is useful to support and implementation to indicate that the back end link has been done.)

Override: The Linked Gateway Supports ACH Payments - Set this to yes if AND ONLY IF your gateway supports ACH and you have enabled that function with your gateway.

Override: This bank has a required ACH verification process - Set this to yes if your gateway requires an authentication process when using ACH. Currently this is used for Stripe, but may be needed for other processors in the future.

This is a WorldPay integration that uses EFTPOS for ACH on the Client Portal - This should only be set to yes in consultation with Naviga Personnel. It is for use with a particular payment gateway in New Zealand.

Skip Processing Fee(s) when using this Bank - For some of our larger customers, rolling out Credit Card Processing fees is being done by market. This allows the site to charge processing fees for some and not for others.

A/R Portal Payment Message - Whatever text is entered into this box will display on the client portal to assist the client in selecting which payment method to use.

Custom Lockbox Settings

This is only functional if your custom lockbox interface is configured to honor this setting. It is not turned on by default. In the Auto Import of A/R Payments setup screen, there is a field for notification emails. This will override whatever ever is set in that field for imports to this bank.