Single Copy Type
The delivery method describes the way in which the newspaper or TM product is delivered to the end customer. Delivery methods are used in the publishing run, rating, AAM reporting, the general ledger, and in other areas.
The first breakdown of delivery methods is between route and mail delivered products. Under route delivery, there is a subdivision between single copy routes (such as dealers and racks), and home delivery routes (routes that have subscribers). Home delivery routes are further divided into route types (such as “carrier” “motor”, or “DM”); each route type is assigned to an AAM delivery method of carrier (foot delivered) or motor. Single copy routes also have user-defined delivery methods, called single copy types. Examples might be “dealer”, “rack”, “office”, and “NIE”.
Note:
NIE stands for “Newspapers in Education”. This is a program where the newspaper delivers a certain number of copies to a school at a discounted price, and the school takes responsibility for distributing the papers to classes or individuals. In Circulation, an NIE school may be set up as a single copy route.
You define single copy delivery methods (or types) using this option. Then, when setting up a single copy route (see Single Copy Route), you will specify the single copy type. What single copy type you should set up depends upon how you do rating, AAM reporting, and GL reporting. If you break out certain single copy routes (such as NIE routes) in any of the above areas, you should define a separate delivery type for them. At a minimum, you should set up a type for dealers, racks, and office (copies for tearsheets and other uses).
To set up single copy delivery types:
In character Circulation, select Distribution | Route | Single Copy Type to display the Single Copy Type Setup screen.
Select Add and complete the following fields.
Field Type What to enter SINGLE COPY TYPE
open (8)
Enter an ID for this single copy delivery type.
START DATE, END DATE
date
Enter the date range that this single copy type is valid for. You may leave END DATE blank.
DESCRIPTION
open (30)
Enter a description of the single copy type.
RACK
yes/no
Indicate whether this single copy type should be classed as a rack. For example, pilferage reporting will include only those single copy outlets classified as racks.
PRINT RECEIPT
yes/no
Indicate whether a receipt should be printed for this single copy type.
NOTIFY DRIVER
yes/no
Indicate whether a message should be displayed on the truck manifest when a single copy outlet is new or has stopped.
STACKER ID
open (3)
Enter the stacker identifier, if applicable.
FINNISH POST DELIVERY
yes/no
Indicate if this single copy type should be included in the Finnish postal exports.
Select Specifics | Draw Class Single Copy Type to indicate the draw class and AAM type. See below for more information.
Optionally, select Specifics | Demographic Valid Setup to link the single copy type to one or more demographic questions. See Specifics, Demographic Valid for more information.
Select Specifics | Draw Band to set up draw bands (i.e., draw ranges), as well as sellout quantities/percentages for the single copy type. See Specifics, Draw Band for more information.
Select Accept to enter the single copy type information into the database.
Set up another single copy type, or press F4 and select Exit to return to the Setup menu.
Specifics, Draw Class Single Copy Type
Use this option to indicate the draw class and AAM type when defining single copy types. See Draw Class for more information on draw classes.
To enter the draw class and AAM type:
Select Specifics | Draw Class Sngl Copy Type to display the The Single Copy Type, Draw Class Setup screen.
Select Add and complete the following fields.
Field Type What to enter SINGLE COPY TYPE
display
The single copy type is displayed.
DRAW CLASS
setup
Select the draw class to associate with this single copy type (e.g., standing, promo, etc.)
START DATE, END DATE
date
Enter the date range for which the draw type is valid for the single copy type. You may leave END DATE blank.
AAM TYPE
predefined
Indicate the AAM type to use with this single copy type (paid, unpaid, bulk, or third party).
Select Accept to save the draw class information.
Set up another draw class, or press F4 and select Exit to return to the Setup menu.
Specifics, Draw Band
Draw bands are draw ranges (e.g., between 50 and 100, or between 1 and 49) for single copy routes that can be used for filtering and sorting reports or selecting single copy outlets during a group draw change. For example, when performing a group draw change, you may want to select all single copy routes in which the draw is between 50 and 100 copies.
You can set up as many draw bands per product as you wish, but they cannot overlap each other. For example, you can enter draw bands of:
0-50
51-100
101-200
…but not 50-100, 100-150, 150-200, and so on.
To set up draw bands:
Select Specifics | Draw Band to display the The Single Copy Type, Draw Band Setup screen.
Select Add and complete the following fields.
Field Type What to enter SINGLE COPY TYPE
display
The single copy type is displayed.
PRODUCT
setup
Select the product for which you want to define draw bands.
MINIMUM DRAW / MAXIMUM DRAW
open (6)
Enter the draw range in these fields (e.g., “100” and “150” if you want a draw band of 100-150 copies).
SELLOUT QUANTITY / SELLOUT PERCENTAGE
open (6) / decimal (3.2)
The SELLOUT fields are used to define the sellout levels for each draw band (for use with the Returns Draw Analysis). You can enter a quantity or a percentage, but not both. These fields allow you to define sellouts as something other than zero returns. For example, you may set up a draw band of 100-199, with a sellout quantity of “1”. Doing so would cause an entered return of 1 to be considered a sellout.
Draw Change Tolerance
MAX QUANTITY INCREASE
MAX QUANTITY DECREASE
MAX PERCENT INCREASE
MAX PERCENT DECREASE
integer
integer
decimal
decimal
Draw change tolerances can be defined for single copy routes to establish a range of “reasonable” draw change amounts. For example, increasing a rack’s draw from 20 to 400 might be considered unreasonable (and likely an entry error). If draw change tolerances were set up to limit increases to 100% of draw, however, this error would be readily apparent.
Use these fields to establish upside and downside limitations on the entry of draw changes. If a draw change amount fails either or both the quantity or percentage tolerances, the draw change will not be allowed.
Select Accept to save the draw class information.
Set up another draw band, or press F4 and select Exit to return to the Setup menu.
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