Distribution Point
Distribution points, as discussed in the introduction to this chapter, are at the center of route distribution in Circulation. A distribution point can be a home delivery route or a single copy outlet. Some route or single copy information is defined in Home Delivery Route or Single Copy Route; other information which applies to both types is defined using this option (see below diagram).
Business Rules determine whether you tax accounts based on the location of the route (rather than the carrier/dealer’s or publication’s address).
To define distribution points:
In character Circulation, select Distribution | Route | Distribution Point to display the Distrib Point Setup screen.
Select Add and complete the fields described below.
Field Type What to enter ROUTE
open (8)
Enter a distribution point ID for this home delivery route or single copy outlet.
ROUTE TYPE
predefined
Indicate whether this distribution point ID is a route or single copy outlet.
CITY
open (28)
Enter the city in which this route is located. This and the following fields are used for taxing purposes and will be required only if you tax accounts based on the location of the route.
COUNTY
open (25)
Enter the county in which this route is located.
STATE
setup (3)
Enter the state in which this route is located.
COUNTRY
setup (3)
Enter the country in which this route is located.
Select the necessary items from the Specifics menu (see below) and enter further information about the distrib point.
Option When to select To define bulk drop information about this distribution point (Canada only).
To define draw numbers for the bulk drop. The draw can be defined for a specific PO route type, number, and city, if desired.
To set up the minimum delivery credit for a route/TM product combination.
To set up information about the carriers who deliver products to this distribution point. During initial setup, you must select Account Distrib Point during account setup to define the routes to which a carrier delivers. You may not select Account Distrib Point from the Specifics menu here, because accounts will not yet have been set up.
To set up the AAM Zone, Town of 25, and respective draw percentages for this distribution point.
To define the publication(s) delivered by this distribution point.
To define the service area(s) used for dispatching one or more products for this distribution point if you dispatch by service area.
To set up the Zip codes and respective draw percentages for this distribution point.
To set up and maintain census tract and census block information for this distribution point.
To specify the edition delivered by the route when an alternate edition model is used.
Identify the sections delivered by a route/product combination.
*
These specifics must be entered before the distrib point can be accepted.
Select Accept to enter the distrib point and all related specifics into the database.
Set up other distribution points, or press F4 and select Exit to exit to the Setup menu.
Specifics, Bulk Postal Drop
This specific is used only in Canada, where products can be dropped off in bulk at the post office for delivery to specific occupant types (such as farmers). You must always set up bulk drop routes as single copy routes, and define a single copy publication.
To define bulk drop information:
Select Specifics | Bulk Postal Drop from the Distrib Point Setup screen to display the Bulk Postal Drop Setup screen.
Select Add and complete the following fields.
Field Type What to enter ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the deliverable that is aligned to this bulk drop (not necessarily the product that will be dropped). This will be your “Product to Use” in Targeted Marketing.
ZIP CODE
char/int/char (3)
Enter the bulk drop ZIP (FSA).
ZIP EXTENSION
int/char/int (3)
Enter the bulk drop ZIP extension (LDU).
CITY
setup
Enter the bulk drop city.
STATE
setup (3)
Enter the bulk drop state.
DELIVERY ROUTE INFO
open (30)
If you wish, enter information about the delivery route here.
DCF ZIP CODE
char/int/char (3)
Enter the Zip code of the DCF post office for the bulk drop. If only one bundle is being dropped, it will go to the DCF (central) post office, rather than the local post office.
DCF ZIP EXTENSION
int/char/int (3)
Enter the ZIP Extension of the DCF post office.
DESCRIPTION
open (30)
Enter a description of the bulk drop.
Select Specifics | Bulk Postal Drop Draw to set up the draw for this bulk postal drop (see below).
Select Accept to accept the bulk postal drop information.
Define a bulk drop for another publication that uses this distrib point, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Bulk Postal Drop Draw
This specific allows you to define draw numbers for the bulk drop. The draw can be defined for a specific PO route type, number, and city, if desired.
To set up bulk drop draw:
Select Specifics | Bulk Postal Drop Draw from the Bulk Postal Drop Setup screen to display the Bulk Postal Drop Draw Setup screen.
Select Add and complete the following fields.
Field Type What to enter ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
display
The product you are entering the postal drop for is defaulted.
PO ROUTE TYPE
predefined
If the quantities are for a specific route type, enter the post office route type for this drop.
PO ROUTE NUMBER
open (4)
If the quantities are for a specific route number, enter the PO route number that will deliver the bulk drop products.
PO ROUTE CITY
open (28)
If the quantities are for a specific route city, enter the PO route city number that will deliver the bulk products.
START DATE, END DATE
date
Enter the date range in which the draw defined may be used.
HOUSES
integer (5)
Enter the total number of houses on the drop.
APARTMENTS
integer (5)
Enter the total number of apartments on the drop.
FARMS
integer (5)
Enter the total number of farms on the drop.
BUSINESSES
integer (5)
Enter the total number of businesses on the drop.
OTHERS
integer (5)
Enter the total number of miscellaneous dwelling types on the drop.
Select Accept to accept the bulk drop draw.
Set up another draw, or press F4 and select Exit to return to the Bulk Postal Drop Setup screen.
Specifics, Distrib Point Product
Select this specific to define the minimum delivery credit for a Targeted Marketing product. You only need to define distribution points for TM products where the minimum delivery credit for the route is not the same as for most routes delivering the product (if it is the same, it can be set up in Targeted Marketing). Accounts must be set up to receive TM delivery credits during account setup.
To define a distrib point product:
Select Specifics | Distrib Point Product from the Distrib Point Setup screen to display the Distrib Point Product Setup screen.
Select Add and enter data in the fields described below.
Field Type What to enter ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the product (publication) associated with this TM Product (its “Delivery Product” in Targeted Marketing).
TM PRODUCT
setup
Enter the TM product whose minimum delivery credit you are defining.
START DATE, END DATE
date
Enter a start and (optionally) end date for the product to be delivered at this distrib point.
MIN DELIVERY CREDIT
decimal (7)
Enter a minimum delivery credit. This is the minimum credit that a carrier delivering this route should earn for delivery of this product.
Select Accept to accept the product information.
Define more products, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Account Distrib Point
Select this option to link a carrier or single copy dealer with this distribution point. A distrib point can have more than one carrier, as in the case where a route is delivered by weekday and weekend carriers. During initial setup, you will not be able to select Account Distrib Point until you set up (or convert) your carrier accounts.
To link a carrier or single copy dealer with this distribution point:
Select Specifics | Account Distrib Point from the Disrib Point Setup screen to display the Account Distrib Point Setup screen.
Select Add and complete the following fields.
Field Type What to enter ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
ACCOUNT
setup
Enter the carrier who delivers to this distribution point.
PRODUCT
setup
Enter the product that is delivered to this distribution point by the carrier.
START DATE, END DATE
date
Enter the date range during which this carrier can deliver to this distribution point.
CONTRACT REVIEW DATE
date
Indicate the review day of this account’s contract.
DAYS OF THE WEEK
yes/no
Enter “y” (for yes) for each day of the week that the carrier delivers this product on the route.
MAX PENALTY
decimal (6) X 7
When a substitute delivers a route, a penalty can be assessed for the regular carrier. Enter the maximum penalty per day that can be charged the account when the route is delivered by a substitute.
Select Accept to accept the carrier/distrib point link.
Link the distrib point with other carriers, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Distrib Point AAM Town
Routes sometimes cross AAM Zone or Town of 25 boundaries. In order to do accurate AAM reporting, Circulation needs to know the percentage of the route draw that lies within each AAM Zone and/or Town of 25 for each day of the week.
AAM Zone/Town of 25 percentages for each publication and publishing day must total 100% for each distribution point. For example, if 20% of the copies of Route 99 were delivered in Waurika and 80% were delivered in Maplewood, set up two records as shown below.
Route | 99 | ||||||
Product | DB | ||||||
AAM Zone | City | ||||||
Town of 25 | Waurika | ||||||
Start Date | 1-1-95 | ||||||
End Date | |||||||
Percentage | 20.00 | 20.00 | 20.00 | 20.00 | 20.00 | 20.00 | 20.00 |
Route | 99 | ||||||
Product | DB | ||||||
AAM Zone | City | ||||||
Town of 25 | Maplewood | ||||||
Start Date | 1-1-95 | ||||||
End Date | |||||||
Percentage | 80.00 | 80.00 | 80.00 | 80.00 | 80.00 | 80.00 | 80.00 |
If all subscriber records (including carrier collect and office pay subscribers) are stored in the database, you can use the Compare/Update AAM% utility to establish the percents for home delivery routes based on subscriber AAM Zones and Towns of 25.
To enter percentages of route draw:
Select Specifics | Distrib Point AAM Town from the Distrib Point Setup screen to display the Distrib Point AAM Town Setup screen.
Select Add and complete the following fields.
Field Type What to enter ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the publication that is delivered to this distribution point.
AAM ZONE
setup
Enter an AAM Zone for this distribution point.
TOWN OF 25
setup
Enter a Town of 25 for this distribution point.
START DATE
date
Enter the first date the percentages can be used for this product/distribution point.
END DATE
date
Leave this blank for current information. When you want to update AAM percentages, enter an END DATE for the old record and use the next day as the START DATE for the new record.
PERCENTAGE
decimal (6)
Enter the percentage of draw allocated to this product/route/AAM Zone/Town of 25 combination.
Select Accept to accept the AAM Zone and Town of 25 information.
Enter another AAM Zone or Town of 25 for this distrib point, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Distrib Point Publ
Select this specific to enter information about products delivered to this distribution point. The edition, distribution class, route rate class, district and AAM column can also be assigned to the distribution point.
To enter the products delivered to this distribution point:
Select Specifics | Distrib Point Publ from the Distrib Point Setup screen to display the Distrib Point Publication Setup screen.
Select Add and complete the following fields.
Field Type What to enter ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter a publication that can be delivered to this route.
START DATE, END DATE
date
In START DATE, enter the first date the product will be delivered by this route. If ending the route, do not enter an END DATE until the route’s draw is zero.
AAM COLUMN
setup
Enter the AAM Column in which paid circulation figures for this distribution point should be recorded for the Daily Circulation Report and the History Report.
DISTRICT
setup
Enter the district assigned to this route.
ROUTE CLASS
setup
Enter the distribution class for this route, if desired. See Distribution Class.
RATE CLASS
setup
Enter a route rate class, if desired. See Route Type.
PREPRINT DEMOGRAPHIC
setup
Indicate the preprint demographic or select all.
BONUS RATE CLASS
setup
This field is used for insert bonusing with InsertPlus, to associate a bonus rate class with a route and publication.
SECTIONS BY ROUTE
predefined
Indicate if all, some, or none of the newspaper’s sections are distributed by this route. If all routes of an edition deliver an advanced section, you can link the section to the edition, and can select “All” here.
RETURNS
yes/no
Indicate whether returns of this product are allowed for this route.
DRAW CHANGES
yes/no
Indicate whether a draw change should ever be allowed for this product/route. Enter “n” for home delivery routes whose office pay, carrier collect, paid comp, and unpaid comp draws should not be manually adjusted. Note that you may still adjust the draw for samples and service copies.
LOCATION
yes/no open (60)
If the drop location for bundles for this route does not vary by day and is not the carrier’s home address, you may enter the drop location for this route here.
INSTRUCTIONS
open (60)
If you enter a drop location in DEFAULT DROP LOCATION, you may enter specific drop instructions here.
BURT ALT ZONE CODE 1
integer
User defined. Works in conjunction with Burt Export and is only for sites that export alternate zone information.
BURT ALT ZONE CODE 2
integer
User defined. Works in conjunction with Burt Export and is only for sites that export alternate zone information.
EDITION SUN - SAT
setup
Enter the edition that is delivered by this route. You can use different editions for each day of the week, beginning with Sunday and ending with Saturday.
DEPOT SUN - SAT
setup
If you use depots (see Depot), enter the depot at which this route’s papers are dropped on each day of the week.
ORDER SUN - SAT
integer (8)
If a depot is entered for some or all days in the week, enter the routes drop order within the depot on that day.
BURT TYPE
open (2)
Specify the Burt product type for this route for each day of the week. The product type is exported to Burt and indicates how the route is inserted (complete, part, etc.). The product type entered here is used for actual and pending draw; the product type used when exporting advance draw is specified in the Section tab.
Select Accept to accept the publication-related information.
Define another publication for the distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Distrib Point Service Area
Select this option to define the service areas used for dispatching products for this distribution point, if you use the service area method of dispatching (see Service Area for more information).
To define service areas:
Select Specifics | Distrib Point Serv Area from the Distrib Point Setup screen to display the Distrib Point Service Area Setup screen.
Select Add and complete the following fields.
Field Type What to enter PRODUCT
setup
Enter the product for this distrib point and service area or enter an asterisk (*) to include all products delivered by this distribution point.
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
SERVICE AREA
setup
Enter the service area for this distribution point and product.
START DATE, END DATE
date
Enter the date range during which this service area is valid for this product/route.
VALID DAYS
yes/no
Indicate on which days of the week the route belongs in this service area.
Select Accept to accept the service area assigned to this distribution point.
Set up a service area for another product served by this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Distrib Point Zip
Select this option to specify the Zip codes to which this distribution point delivers, and the draw percentage for each. If, according to Business Rules, you maintain AAM history by Zip code or by ZIP by Town (for use on AAM reports), select this option to set up these records. Zip code percentages may also be used by InsertPlus. Otherwise, the option can be skipped.
The percentages are entered in the same way as with AAM Zone/Town of 25 (see Specifics, Distrib Point AAM Town). If all subscriber records (including carrier collect and office pay) are stored in the database, you can use the Update AAM% utility to establish the percentages for home delivery routes. See the User Manual for more information.
To specify the Zip codes to which this distribution point delivers:
Select Specifics | Distrib Point Zip from the Distrib Point Setup screen to display the Distrib Point Zip Setup screen.
Select Add and complete the following fields.
Field Type What to enter ROUTE
setup
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
display
Enter a product that is delivered by this route.
ZIP CODE
integer (5)
Enter the Zip code to which this route delivers.
ZIP EXTENSION
integer (4)
Enter the 4 digit ZIP extension, if AAM history should be maintained for the ZIP code plus the extension.
TOWN OF 25
setup
Enter a Town of 25 located in this Zip code, if you store AAM history for each Town of 25 within a ZIP (a Business Rules consideration). Otherwise, this field will be set to “*”.
START DATE, END DATE
date
Enter the date range for which this route/Zip code percentage is effective.
PERCENTAGE
decimal (6)
For each day of the week, enter the draw percentage of this product that is delivered by this distribution point and within this Zip code.
Select Accept to accept the draw percentages for the Zip.
Define other Zip codes for this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Distrib Point Census Tract
Select this option to enter census tract information for this distrib point. This information is used only by InsertPlus and Targeted Marketing, and this option is not necessary if you do not use census tracts in InsertPlus or TM. The percentages are entered in the same way as with Town of 25 (see Specifics, Distrib Point AAM Town).
If all addresses in the Circulation database are stored with census tract information, you can use the Update Census Tract % utility to generate these percentages for home delivery routes. For details, see the User Manual.
To enter census tract information for this distrib point:
Select Specifics | Distrib Point Census Tr from the Distrib Point Setup screen to display the Distrib Point Census Tract Setup screen.
Select Add and complete the following fields.
Field Type What to enter ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
PRODUCT
setup
Enter the publication that is delivered to this route.
CENSUS TRACT
setup
Enter a census tract for this route.
START DATE, END DATE
date
Enter the date range for which this census tract may be used for this route.
PERCENTAGE
decimal (6)
For each day of the week, enter the draw percentage of this product that is delivered by this distribution point within this census tract. Percentages for each product and day must total 100%.
Select Accept to accept the census tract information.
Set up percentages for other census tracts or publications related to this distribution point, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Distrib Point Edition Model
The edition normally delivered by a route on each day of the week is entered in Specifics | Distrib Point Publ. On certain occasions, however, a different edition may be delivered—for example, routes sometimes deliver a different edition on holidays. In these cases, an alternate edition model is used (see Edition Model). The model tells Circulation what edition is delivered by each route on days when the editions are non-standard.
This specific is used to define the edition the route should deliver for each alternate edition model. For example, say route 12 normally delivers edition “Final” on all days. On Christmas, however, route 12 will receive edition “Early”. An alternate edition model (“Xmas”) has been created for December 25th; we would select this specific to enter edition “Early” for the “Xmas” model. If your newspaper does not use alternate edition models, you do not need to enter this information.
To define the editions that the route should deliver for each alternate edition model:
Select Specifics | Distrib Point Edit Mod from the Distrib Point Setup screen to display the Distrib Point Edition Model Setup screen.
Select Add and complete the following fields.
Field Type What to enter PRODUCT
setup
Enter the publication for which you are defining the edition for an alternate edition model. Only publications linked to the route in SPECIFICS | DISTRIB POINT PUBL can be entered here.
ROUTE
display
The route entered on the Distrib Point Setup screen is displayed.
EDITION MODEL
setup
Enter the alternate edition model for which you are specifying an edition.
START DATE, END DATE
date
Enter the date range for which the edition specified here will be delivered by the route when this alternate edition model is used. Start Date cannot be before the current publishing date; End Date can be left blank.
EDITION
setup
Enter the edition that will be delivered by the route when this alternate edition model is used.
Select Accept to accept the alternate edition model information.
Specify editions for other alternate edition models, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Distrib Point Section
In this specific, you identify the specific advance sections delivered by the route and their corresponding Burt part indicators. You need only enter these records if the Sections by Route field on the Distrib Point Publ screen is set to “Some” rather than “All” or “None”.
To identify sections:
Select Specifics | Distrib Point Section from the Distrib Point Setup screen to display the Distrib Point Section Setup screen.
Select Add and complete the following fields.
Field Type What to enter ROUTE
display
The route ID is displayed.
PRODUCT
setup
Enter the product for which you want to enter section information.
PAPER SECTION
setup
Enter the section this route will deliver. Press F2 for a lookup.
START DATE, END DATE
date
Enter the date range during which this section will be delivered by this route. The end date may be left blank.
BURT PART INDICATOR
open
Enter the Burt product type for this route when distributing this section. The product type is exported to Burt and indicates how the route is inserted (complete, part, etc.).
Select Accept to accept the section information.
Specify section information for other products, or press F4 and select Exit to return to the Distrib Point Setup screen.
Specifics, Drop Address
Use this specific to enter the drop address associated with the route.
To enter the drop address:
Select Specifics | Drop Address from the Distrib Point Setup screen to display the Distrib Point Address Setup screen.
Use the appropriate menu option:
Find Address—Use this option to search for an existing address to associate with the route.
Add Address—Use this option to add a new address to associate with the route. The address fields are described in the Customer Service section of the User Manual.
Modify Address—Use this option to modify the address that is associated with the route.
Press F1 when you have finished.
Last updated
