Misc. Charges Export

Newspapers sometimes interface miscellaneous credits to the AP system between billing periods (so, for example, a check for a contest prize can be sent immediately). This can be done via Misc. Charges Export. In order to be exported, a miscellaneous credit must be unbilled and part of an accepted batch.

To export miscellaneous credits to AP:

• Select Misc. Charges Export from the Misc. Charge/Credit menu to display the Misc. Charge/Credit Export window.

  
• Click Add and complete the following fields.

  Field	Type	What to enter
  COMPANY, BILL SOURCE	setup	Enter the company and bill source for which to interface miscellaneous credits, or enter “*” to multi-select companies and bill sources.
  START DATE, END DATE	date	Enter the date range for which to export miscellaneous credits. Only miscellaneous credits entered within this date range will be exported.
  MINIMUM AMT	decimal (10)	Enter a minimum amount for the interface. Only miscellaneous credits that are equal to or greater than this amount will be interfaced.
  DUE DATE	date	Enter the due date for the carrier check to be cut by the AP system.
  CHARGE CODE	setup	Enter the miscellaneous credit code that should be interfaced, or enter “*” to multi-select credit codes. Only miscellaneous credits can be selected, not charges.

• Click OK and then Continue to run the interface. A processing report will display the number of records exported and any errors. Credits for the miscellaneous credit codes selected will be exported to the file /dti/exchange/cm/misccredsMMDD, where “MMDD” are the month and day of the due date entered. The format of the file is based on Interface to AP format defined in the Business Rules (see Appendix B). A debit transaction will also be created for the carrier’s account, which will be picked up during the next account billing and debited from the carrier’s account balance.