Misc. Chg/Cr Import

Use this option to import miscellaneous charges and credits from an external file. For example, if account delivery credits are stored in a separate system, they can be imported into Circulation rather than manually entered.

The file format of this import is determined by file mapping (MiscChgCredImp usage). See Appendix B for a list of data elements available for this format.

To import miscellaneous charges:

1. Create an ASCII file containing the account ID, route, draw, and charge/credit amount.

2. Select Misc. Chg/Cr Import from the Misc. Charge/Credit menu to display the Misc. Chg/Cred Import window.

   
3. Click Add and complete the following fields.

   Field	Type	What to enter
   PRODUCT	setup	Enter the product for which charges/credits are being imported.
   BATCH DATE	date	Enter the batch date that should be used for the batch of miscellaneous charges/credits.
   CHARGE CODE	setup	If charge/credit codes are not supplied in the external file (e.g., if the Fixed Length format is used or if this information is missing from the Comma Separated file), the code entered here will be used instead.
   BATCH	open (10)	Specify an ID for the miscellaneous charge/credit batch that will be created.
   BATCH DESCRIPTION	open (30)	Enter a description of the batch.
   FILE FORMAT	setup	Select the file format to use for the import. At least one format for the MiscChgCredImp usage must be defined in File Map setup.
   FILENAME	open (30)	Enter the name of the import file in the /dti/exchange/cm directory.

4. Click OK and then Continue to import the charges or credits. The charges/credits will be imported, and a suspended miscellaneous charge batch created (the batch can be accepted in Misc. Charge). The account’s primary route will be used in the charge batch. If the account belongs to more than one bill source, the first bill source found will be used. A processing report will display the number of records exported and any errors.