Press Room Entry
Use this option to record statistical information about the publishing run. This information is necessary for AAM reporting, as well as the Financial PO Report (if you use PostWare, see the PostWare documentation for more information).
Note: You do not have to enter information about each newspaper edition on a daily basis. Depending on how often the press room information becomes available, you can enter several days’ worth in one sitting.
To enter press room information:
Select Press Room Entry from the Publishing menu to display the Press Room Entry window.
Click the Add Press Room Entry button (
).Enter the product, edition, and publish date (described below).
Click OK and complete the remaining fields.
FieldTypeWhat to enterPRODUCT
setup
Enter the product (a publication or TM product).
EDITION
setup
Enter the edition (if a publication).
PUBLISH DATE
date
Enter the publication date for this edition.
NUMBER OF PAGES
integer (3)
Enter the number of printed pages in this edition. A full sheet is four pages.
AD PERCENTAGE
decimal (6)
Enter the amount (as a percentage) of ROP (Run of Press) advertising in this edition.
UNIT OF MEASURE
predefined
Enter the unit of measure (pounds or kilograms) used to specify the weight of a single copy of this edition.
AVERAGE COPY WEIGHT
decimal (8)
Enter the average weight of a single copy of this edition (the number of units specified in Unit Of Measure).
AVERAGE COPY THICKNESS
decimal (4)
Enter the average thickness of a single copy of this edition (in inches).
BASIC COPY WEIGHT
decimal (8)
Enter the average weight of a single copy of this edition minus inserts (specify the unit of measure in Unit Of Measure).
If you do not use InsertPlus, you can enter the same value you entered in Average Copy Weight.
TOTAL COPIES
integer (8)
Enter the number of copies of this edition that were printed.
SPOILED COPIES
integer (8)
Enter the number of copies of this edition that were unusable for any reason.
LEFTOVER COPIES
integer (8)
Enter the number of copies of this edition that remained after truck and carrier distributions were made.
PRESS START DATE PRESS START TIME PRESS END DATE PRESS END TIME
date time (00:00)
Enter the date and time when this edition’s press run began and ended.
DELIVERY DATE
date
Enter the date on which the product will be delivered.
RETURN PERIOD START DATE RETURN PERIOD END DATE
date
These dates identify the acceptable period for returns; they will default if return rules are defined in the Deliverable record.
You can override the return rules and establish a different returns period by entering new dates.
QUANTITY OPENED
integer (8)
Enter the number of rolls of newsprint that were opened for this edition.
EXCLUDE FROM AAM
yes/no
Indicate if this press run is to be excluded from AAM totals for this publishing day.
For example, if the publishing day draw exceeds the 15% limit defined by AAM (due to a big news event or a bad storm, for example), the day could be excluded from AAM reporting if approved by AAM.
EXLUDE FROM DRAW ANALYSIS
yes/no
Indicate whether this publishing day should be included in the Return Draw Analysis.
When running the Return Draw Analysis, days that have this checkbox selected will be excluded.
COVER DATE
open
Enter a cover date for the publication, if applicable (e.g., “May 2010”, “Spring 2010”).
WEATHER HEADLINE LEAD PHOTO
open (9)
Enter a brief description of the weather, headline, and lead photo for this publishing day.
These fields are optional and for reference only.
REMARKS
open
Record comments about this edition’s press run.
Click OK to accept the press room information.
Note: If you want to view existing Press Room Entry details for a date range, click on the Date Filter tab, select a product and date range, then click OK.
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