Edition

You may produce more than one edition of a particular publication. For example, the Tribune may have a “city” edition and an “outstate” edition; the outstate edition may have the same news content but different classified ads. Edition IDs print on the bundle top, allowing the proper edition to be distributed to each route. A single publishing run may include all editions, or each edition may have its own separate publishing run (known as “edition cutoff”). Publication setup determines whether edition cutoffs are used. At least one edition must be set up for all publications.

Note:

Morning and evening papers should not be treated as editions of the same product; they should be set up as separate products.

The edition delivered by a route is indicated in Distribution Point Setup. The edition for mail delivery is indicated in Label Group Setup.

To set up an edition:

• In character Circulation, select Edition from the Products menu to display the Edition Setup screen.

• Select Add and complete the following fields.

Field	Type	What to enter
EDITION	open (8)	Enter an ID for the edition.
DESCRIPTION	open (30)	Enter the description for this edition.

• Select Specifics to link the edition to a publication (see below).

• Select Accept to enter the edition into the database.

• Set up other editions, or press F4 and select Exit to exit to the Setup menu.

Specifics, Publication Edition

Select this specific to link an edition to one or more publications. More than one product may have the same edition. For example, a newspaper and a shopper may each have a “northeast” edition. During initial setup, you will not be able to link an edition with a publication until publications are set up.

To link an edition with a publication:

• Select Specifics | Publication Edition from the Edition Setup screen.

  
• Select Add and complete the following fields.

  Field	Type	What to enter
  EDITION	display	The edition from the Edition Setup screen is displayed.
  PRODUCT	setup	Enter the ID of a product which will use this edition.
  START DATE, END DATE	date	Enter the date range during which the product will use this edition. You may leave End Date blank.
  EDITION TYPE	predefined	Define the edition type for AAM purposes: Print (the default), Digital Replica, or Digital Non-Replica. Each edition must be defined as one of these three edition types.
  ALLOW DAY PASS	yes/no	This and the following five fields open only if the publication offers day pass subscriptions (based on the Allow Day Pass field in Publication setup) and the edition type is “Digital Replica” or “Digital Non-Replica”. Indicate whether this edition allows single day passes. For example, you may define a special non-replica digital edition for day pass subscriptions, allowing them access to your website. See the User Manual for more information.
  DAY PASS AAM COLUMN	setup	If the edition allows single day passes (Allow Day Pass = “y”), select the AAM column under which day pass subscriptions should be recorded for AAM reporting.
  ALLOW DAY PASS BUNDLE, DAY PASS BUNDLE AAM COLUMN	yes/no	If the edition allows day pass bundles, set Allow Day Pass Bundle to “y” and select the AAM column for day pass bundle subscriptions in the field to the right. (This may be the same AAM column used for single day pass copies, or a different AAM column.) If day pass subscriptions are offered, the edition may be set up to allow only single day passes and not bundles, only bundles, or both.
  LABEL GROUP	setup	If the edition offers day pass subscriptions, select the label group that should be associated with day passes. A label group is required because day pass subscriptions are stored as mail subscriptions in the Circulation database. Note: If you are setting up a new edition for day pass, there will be no valid label group because no label group is tied to the edition in Label Group setup. To add the edition in this case, set Allow Day Pass and Allow Day Pass Bundle to “n”, add the edition, link the label group to it, then modify the edition and change those fields to “y”.
  ACCESS WINDOW	predefined	If the edition offers day pass subscriptions, indicate whether a day pass should be valid for 24 Hours, or 24 Hours Plus. If this field is set to “24 Hours”, the day pass will be valid for only 24 hours after it is purchased or (for a day pass bundle) begins being used. If set to “24 Hours Plus”, the day pass will be valid to the end of the second day. For example, if a customer purchases a day pass at 11 am on 6/11, the day pass will be valid until 11 am on 6/12 if the edition has a “24 Hours” access window. It will be valid until the end of 6/12 (midnight) if the edition has a “24 Hours Plus” access window.
  IS BRANDED	yes/no	Indicate if the edition is branded. The AAM Paid and Qualified History Report will automatically separate branded editions.
  AAM PUBLICATION CODE	open (10)	If you file AAM reports electronically, specify your AAM publication code for this edition. This is a user-defined code, and is exported for the edition in the Paragraph 3 by Zip export. You can specify the same pub code across certain editions, and draws for those editions will be rolled up in the Paragraph 3 by Zip export. Other editions may have their own AAM publication code. According to AAM, each publication should have its own code, and branded editions should have publication codes that are different than the main edition(s). The code should have no special characters or leading zeros.
  VALID	yes/no (x7)	If you will have separate publishing runs for different editions (as specified by the Edition Cutoff field in Publication setup), indicate the days of the week this edition is active. This determines which editions publishing runs are started for on a given day.
  WEIGHT	decimal	Enter the weight of the publication for each valid day of the week. This will be used to calculate the total weight of the truck.
  PAGES	integer	Enter the number of pages of this publication for each valid day of the week.
  PRT SITE	setup	This field indicates which stacker interface file map is to be used with this edition on each day of the week. The print site entered here must be set up in advance using the Print Site option.
  EXCLUDE	yes/no	Indicate if this edition should be excluded from the stacker interface file for each day of the week.

• Select Specifics | Publication Edition Section and specify which sections are valid with this publication and edition (see below).

• Select Accept to accept the edition-publication link.

• Link the edition with other publications, or press F4 and select Exit to return to the Edition Setup screen.

Specifics, Publication Edition Section

If you have separate advance publishing runs for each advance section, the sections must be linked to specific editions. This allows for scenarios where sections are distributed to only certain editions. For example, the State edition might receive the Comics and Country sections, while the Metro edition might receive Comics and Metro sections. When starting an advance run, advance draw will be created only for routes with editions that are linked the advance run section.

Note:

If you have a single advance run for all sections, then sections do not need to be linked to editions.

To link an edition to one or more sections:

• Select Specifics | Publ Edition Section from the Publication Edition Setup screen to display the Publication Edition Section Setup screen.

  
• Select Add and complete the following fields.

  Field	Type	What to enter
  PRODUCT, EDITION	display	The edition and product from the Publication Edition Setup screen is displayed.
  SECTION	setup	Enter a paper section that is delivered by this edition. See Paper Section for more information about sections.
  START DATE, END DATE	date	Enter the date range during which the edition will contain this section. You may leave END DATE blank.

• Select Accept to link the publication/edition and section.

• Link the edition to another section, or select Exit to return to the Publication Edition Setup screen.