Company
In Circulation, companies are part of the business hierarchy (see Introduction). General ledger accounts are organized by company, and many accounting options are carried out by company, rather than by publication.
To set up a company:
In character Circulation, select Company from the Products menu to display the Company Setup screen.
Select Add and complete the following fields.
Field Type What to enter COMPANY
open (4)
Enter an ID for the company.
COMPANY NAME
open (30)
Enter the company name.
PHONE
integer (3), integer (7)
In these two fields, enter the area code and phone number for this company.
OTHER PHONE
integer (3), integer (7)
Enter another area code and telephone number for this company, such as a facsimile number, if applicable.
OTHER PHONE USAGE
open (10)
Enter the usage for the other telephone number, such as “FAX”.
SHORT NAME
open (15)
Enter the “short name” for the company, which is used by the bank with direct deposits and bank draft auto renews.
TRANSFER GL ACCOUNT
setup
Enter the GL account (clearing account) used for subscription transfers. The transfer GL account is a “holding account”. It is used in the following scenario: money is transferred from subscriber A to subscriber B, but an error occurs in subscriber B’s account during transaction processing, and the money winds up “in limbo” until the error is corrected. It would temporarily reside in this account.
EXCHANGE DIRECTORY
open (30)
If using the InSight Export, you can specify a separate export directory within the exchange directory for this company. For example, if “times” is specified as an exchange directory, InSight files that contain a company field will be exported to the
/dti/exchange/times/cmfolder. This will prevent files for one company from overwriting files of another company, if running the InSight Export by company.SPOOL DIRECTORY
open (30)
It is possible to specify separate spool (reporting) directories by company. For example, if a spool directory of “times” is specified for a company, reports run for that company will be saved to the
/dti/spool/times/cm/normaldirectory. If no folder is specified for a company, reports will be saved to the standard spool folder. Note: In order to save reports or export files to a company directory, the user running the option must have a product belonging to the company set as the Signon Product in User Profile CR setup, and must have security access for that directory.Select Specifics | Address to enter an address for the company (see the User Manual for more information about adding addresses).
Select Specifics | Company GL Company to link this company with a general ledger defined company (see below).
Select Accept to enter the company in the database.
Set up another company, or press F4 and select Exit to exit to the Setup menu.
Specifics, Company GL Company
Company names in Circulation are not necessarily the same as company names in the GL. In order to properly transfer Circulation information to the general ledger, you must indicate the GL company name to be used with every Circulation company name (see Company-GL for information about how the general ledger company name is set up). This must be done even if the names are identical. Select Company GL Company to link the two company names.
To link the company to a GL company:
Select Specifics | Company GL Company from the Company Setup screen to display the Company GL Company Setup screen.
Select Add and enter the general ledger company name for the company you are setting up.
Select Accept to accept the link between the GL company name and the Circulation company name.
Press F4 and select Exit to return to the Company Setup screen.
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