Company–GL

Companies may be referred to by different names in Circulation and the general ledger. Because Circulation interfaces account information to the GL, the company name used in your general ledger system must be defined with this option.

Note:

This is also where you define fiscal periods for each company if you use them (i.e., if the Business Rule, Should the fiscal period information of a GL transaction be based on fiscal period or the transaction (calendar) date? (General section) is set to “Fiscal”).

To set up the GL company name:

• In character Circulation, select Company–GL from the Products menu to display the GL Company Setup screen.

• Select Add and complete the following fields.

Field	Type	What to enter
GL COMPANY	open (4)	Enter the company used in the general ledger system.
DESCRIPTION	open (30)	Enter a description of this general ledger company.

• Optionally, select Specifics | Fiscal Period and define fiscal periods for the company (see below).

• Select Accept to enter the GL company name and fiscal period information into the Circulation database.

• Set up more GL company names, or press F4 and select Exit to exit to the Setup menu.

Specifics, Fiscal Period

If the Business Rule, Should the fiscal period information of a GL transaction be based on fiscal period or the transaction (calendar) date? (General section) is set to “Fiscal”, you will need to use this option to define fiscal periods for the company.

Fiscal periods are used for tracking and reporting revenue and other accounting figures. Since fiscal periods differ from company to company, you should define periods for your company here. When running the Unearned Revenue report with Create GL Transactions set to “yes”, a warning message will be written to the process log if the starting and ending dates of the report do not match the fiscal periods set up here.

To define fiscal periods:

• Select Specifics | Fiscal Period from the GL Company Setup screen.

  
• Select Add and complete the following fields. For example, you might set up 12 fiscal periods in a fiscal year—one for each calendar month.

  Field	Type	What to enter
  GL COMPANY	display	Circulation displays the GL Company entered on the GL Company Setup screen.
  FISCAL YEAR	integer (4)	Enter the fiscal reporting year, such as “1997”.
  FISCAL PERIOD	integer (2)	Enter the fiscal period for which you are defining the dates.
  START DATE, END DATE	date	Enter the date range for this fiscal period.

• Select Accept to accept the fiscal period.

• Set up another fiscal period, or press F4 and select Exit to return to the GL Company Setup screen.