Avail Refund Export

A newspaper may wish to export available refunds created in Circulation for use by another software program. For example, the export could be used to create letters to customers with an available refund. This option, Avail Refund Export, will export available refunds to an ASCII file in the /dti/exchange/cm directory. Available refunds can be exported based on the date of the available refund and the refund amount. Once a subscriber’s available refund is exported, they will have a RefundExprt transaction, which will prevent the available refund from being exported again.

To export available refunds:

• Select Avail Refund Export from the Subscriber menu to display the Available Refund Export window.

• Click Add and complete the following fields.

Field	Type	What to enter
PRODUCT	setup	Enter the product for which to export available refunds.
START DATE, END DATE	date	Enter a date range for the export. Available refunds created within this date range will be included in the export based on this date range.
RUN TYPE	predefined	Indicate whether refunds that are over or under the limit entered below should be exported.
REFUND LIMIT	decimal (7)	Enter a refund limit. Available refunds over or under this limit (depending on what is entered in Run Type) will be exported. To export all refunds, set Run Type to “over” and enter zero here.
ALL STATES STATE	yes/no setup	Enter the state or states to include, or select all states.
FILE NAME	open (15)	Enter a file name. Available refunds will be exported to this file in the /dti/exchange/cm directory.
PRINT DETAIL	yes/no	Indicate whether the processing report should list the available refunds exported.

• Click OK and then Continue to export the available refunds. The available refunds will be exported to the file name specified; see Appendix B for the format. A processing report will list the available refunds exported (if Print Detail was selected) as well as totals.