Grace Owed Export

Some newspapers send notices to subscribers in grace, informing them of the grace amounts they owe. This can be done using this option to export a list of grace-owed subscribers and amounts to an ASCII file. This file can then be imported into another application (such as a word processor) to print the actual bills.

Business Rules determine the minimum grace-owed amount that will be included in the export. Subscribers whose grace owed is below this minimum will not be included.

To export grace owed information:

1. Select Grace Owed Export from the Subscriber menu to display the Grace Owed Export window.

   
2. Click Add and complete the following fields.

   Field	Type	What to enter
   PRODUCT	setup	Enter the product whose grace owed information should be exported. Enter “*” to multi-select products.
   RUN DATE	date	Enter the date on which to base the export. Grace owed amounts will be selected and exported as of this date.
   GRACE OWED TYPE	predefined	Indicate whether Circulation should export only start & bill subscribers (subscribers who have not made a payment), only renewal subscribers, or both.
   FILE FORMAT	setup	Select the file map to use for this export. A file map must be set up previously.
   FILE NAME	open	You can accept the default file name or modify it.

3. Click OK and then Continue to run the export. The ASCII file will be named gracemmddyyyy-sss (where “mm” and “dd” are the month and day, “yyyy” is the year, and “sss” is a sequence number) and will be located in /dti/exchange/cm (see Appendix B for the file format). Exporting grace creates grace export transactions for the subscribers included.