Balances

You can use this utility to quickly enter adjustments to account balances (usually done when transferring balances from an old system).

Note:

All amounts entered are added to the account’s existing balance. Once you are “live” on Circulation, select this option only on instruction from the Newscycle Support Center.

To adjust account balances:

• Select Balances from the Account menu to display the Balances screen.

  
• Enter the company and bill source for the accounts being adjusted, and the current date and the ending date of each aging period in the old circulation system.

• When you have entered this information, more data entry fields appear so you can enter balance information for each account. The following table shows what to enter.

Field	Type	What to enter
ACCOUNT	setup	Enter the account ID in Circulation.
TOTAL	decimal (10)	Enter the total amount this account owes.
CURRENT	decimal (10)	Enter the portion of Total currently due.
PERIOD 1 PERIOD 2 PERIOD 3	decimal (10) decimal (10) decimal (10)	Enter the portion of TOTAL due in the respective aging periods (in your old circulation system). The sum of Current, Period 1, Period 2, and Period 3 must equal Total.

• When you have entered the balances for all of your accounts, press F4 to exit to the main menu.