Holiday Draw

This option is typically used on holidays where the draw is significantly higher or lower than usual; it transfers or combines draws from another day to the holiday. Holiday draw can be run for either home delivery or single copy routes, and for actual or advance draw.

For home delivery routes, you can:

• Replace draw (draw for the replace day entirely replaces draw for the holiday).

• Take the maximum (the draw for each delivery schedule is compared for the two days and the maximum draw used).

While for single copy routes, you may:

• Replace draw (draw for the replace day entirely replaces draw for the holiday).

• Combine draw (draw for the replace day and holiday will be combined).

• Take the maximum (the larger of the two draws will be used).

Note:

You should review your account rating setup before using this option. For example, carriers who do not normally deliver on Sunday may receive Sunday draw; i.e., their rate would need to have draw and credit charges specified for Sunday.

If you are running Holiday Draw for actual draw, you must run it after transactions have been processed for the final time for the holiday, but before bundle tops, manifests, etc. have been printed. Similarly, for advance draw, you must run this utility after the holiday’s advance run has been started but before any advance run documents have been printed.

Note:

Rather than using Holiday Draw to manipulate draw figures for holidays, you can use Circulation’s bonus day feature. See Bonus Day Delivery for more information.

To adjust draw for a holiday:

• Select Holiday Draw from the Account menu to display the Holiday Draw screen.

  
• Select Add and complete the following fields.

  Field	Type	What to enter
  PRODUCT	setup	Enter the product for which to transfer draw.
  DRAW TYPE	predefined	Indicate whether holiday draw should be run for actual draw or advance draw. Advance draw is used in advance publishing, while actual draw is used in the regular publishing run.
  PUBLISH DATE	date	The last publishing date for which transaction processing has been run is displayed. This will be the day to which draw will be transferred (i.e., the holiday). This option does not check against Circulation’s Holiday Calendar. Therefore, be sure to double check your holiday dates. These dates should be verified a month prior to the actual holiday.
  REPLACE DATE	date	Enter the date from which to transfer draw.
  SINGLE COPY METHOD	predefined	Enter the method to use to replace the draw on the publish date for single copy outlets: none, replace (use Replace Date draw totals), combine (add draw totals) or maximum (use larger draw total).
  ROUTE METHOD	predefined	Enter the method used to replace the draw on the publish date for routes: none, replace (use Replace Date draw totals), maximum (use the larger draw total within each delivery schedule), or combine (copy the draw from all delivery schedules from the Replace Date that are not present on the publishing date).

• Select Accept to adjust the draw. Circulation will take the draw for each route on the replace date and replace, compare or combine it with the route draw on the holiday. If there is no corresponding replace day route, it will simply add the holiday route with its draw to the holiday draw. You should then print your bundle tops and carry out the rest of the publishing run.

An Example of Holiday Draw

As an example of how Holiday Draw would work, let us look at the draw for a typical home delivery route, route 09, using the following information:

So, on a typical week, the draw is 65 Monday-Friday, 45 on Saturday, and 60 on Sunday.

But on Monday, May 23rd (the holiday), we will use the draw for the following Sunday. If we were to use a Route Method of replace, the holiday draw would be 60 (45 on the Mon-Sun schedule, and 15 on the Sun schedule). But, for this example, we use a Route Method of maximum, and the holiday draw is 80:

Delivery Schedule	Sunday	Monday (normal)	Holiday
Mon-Sun	45	45	45
Sunday	15	0	15
Mon-Fri	0	20	20
			80

So, on Monday the 23rd, Holmes would deliver 80 papers rather than 65. The extra 15 newspapers will be rated using the Sunday rate code specified for their rate—this means that the rate assigned to Holmes should have an amount and charge code specified for Sunday, even though Holmes does not deliver the route on Sunday.