Default Recurr Chrg

This option allows you to define the default recurring charges for a route. When a new account is assigned to a route using Account Activation, the recurring charges will default based on how they are set up here.

To define default recurring charges:

• Select Setup | Accounting | Account Billing | Default Recurr Chrg to display the from the Account Billing menu to display the Recurring Charges Default screen.

  
• Click the Add icon and complete the following fields.

  Field	Type	What to enter
  PRODUCT	setup	Enter a product ID or “*” for all.
  ROUTE	setup	Enter a route ID, “*” for all, or leave blank.
  ENTITY TYPE ENTITY	predefined setup	These two fields will become available if the Route field is left blank. Enter the entity type (district, route, or “*” for both) and specific entities for which recurring charges are being defined.
  CHARGE CODE	open (8)	Enter the recurring charge code. Charge codes need to be set up in advance of recurring charges.
  START DATE END DATE	date	Enter the date range during which this recurring charge default can be used.
  BILL PERIOD	setup	Specify the bill period to which this recurring charge default will apply.
  ADVANCE BILL	yes/no	Indicate whether the recurring charge should be included in the account’s advance bill, if accounts are billed in advance.
  RATE TYPE CALCULATION TYPE	display	The rate type (percentage or flat) and calculation type (the percentage can be calculated based on draw charges or draw credits) are displayed. These are defined when the charge code is set up
  FLAT RATE	decimal (6)	If the rate type is flat, enter the amount of the charge for this route.
  PERCENT RATE	decimal (6)	If the rate type is percentage, enter the percentage that draw charges should be multiplied by to calculate the charge. For example, enter 3% as “3.000”.
  MAXIMUM AMOUNT	decimal (9)	Enter the maximum ongoing amount that can be charged to the account with this recurring charge. For example, if an account was charged 10.00 per billing period for a bond, and the maximum was 70.00, the recurring charge would show up for seven billing periods before it would reach its maximum and no longer appear. It is possible to exceed Maximum Amount with interest calculations. For example, if the recurring charge rate is 50.00, Maximum Amount is 150.00, and the account’s current balance is 145.00, only 5.00 of the current recurring charge would be added to the total, but any interest calculations could increase the total amount to more than 150.00.
  MAXIMUM FACTOR	decimal (6)	If you did not enter a maximum amount for a percentage charge, you can establish a maximum amount each billing period based on the draw charge/credits. This factor is multiplied by the draw charge or credit to find the maximum amount. For example, if the draw charge is 100.00 and the maximum factor is 2.000, the maximum for this recurring charge would be 200.00. If you use a maximum factor, the maximum amount will be “floating” (i.e., it will be recalculated each time the charge is billed, based on the current draw charges or credits).

• Click OK to save the recurring charge default in the database or Add Another to save the existing record and add another default charge.