Account Finance

• 1. Which address for an account should be used when processing 1099s? BCS (Client) The account’s address (delivery carrier address) or billing address can print on 1099 forms, based on this parameter.

  Value
  Account Address	The delivery carrier’s address should be used for 1099 forms.
  Billing Address	The bill-to address for the account should be used for 1099 forms.

• 2. Should aging be based on days past due, billing periods past due or aging periods past due? BCS (Client) Aging of balances may be based on days past due, billing periods past due, or the Aging Calendar. If aging is based on days past due, the headers on the three aging columns will be based on the number of days defined in Age Period. If aging is based on billing periods past due or the Aging Calendar, the headers on the three aging columns will read Period 1, Period 2, and Period 3 as defined in the Statement Calendar or Aging Calendar, respectively.

  Value
  Aging Calendar	If aging should be based on the days set up in the Aging Calendar.
  Periods	If aging should be based on billing periods, as defined in the Statement Calendar.
  Days	If aging should be based on a combination of Terms setup and Age Period setup. The due number days or due date of month fields in Terms setup determine when an account is moved from the current period to the first aging period. Age Period setup then determines how long each aging period lasts.

• 3. Should credit memos and unapplied payments be aged? BCS (Client) Credit memos are credit invoices that are created during account bill processing (usually when the office pay credit exceeds the draw charge). Unapplied payments are account payments that are not applied to an invoice. These two types of credit can be aged, or they can appear perpetually in the current aging period until they are applied.

  Value
  Yes	If credit memos and unapplied payments should be aged.
  No	If credit memos and unapplied payments should stay in the current aging period until they are applied.

• 4. Should an invoice number be created when the net of the current charges is zero? (NCS) An invoice number may be assigned to invoices with a net of zero, based on this parameter.

  Value
  Yes	An invoice number will be assigned to zero-net invoices.
  No	Zero-net invoices will not be assigned invoice numbers.

• 5. Should unapplied payments and/or credit memos automatically be applied during billing? BCS (Client) Unapplied payments and/or credit memos are typically overpayments made by carriers or dealers. Therefore, there is no invoice to which to apply the payment. These unapplied payments may be applied automatically during the billing process. After invoices are created by account billing processing, unapplied payments and credit memos may be applied. When automatically applied, unapplied payments and credit memos are applied to the oldest invoices available.

  Value
  Both	Unapplied payments and credit memos should be applied automatically during account billing processing.
  Credit Memos	Only credit memos should be applied automatically.
  Neither	Neither unapplied payments nor credit memos should be applied automatically.
  Unapplied Payments	Only unapplied payments should be applied automatically.

• 6. Are home delivery routes billed using period or copy rates? BCS (Client) The draw charges for home delivery routes may be calculated using either a rate based on the average draw in the billing period, or a rate per paper.

  Value
  Copy	If home delivery routes are billed using rates per individual copy.
  Period	If home delivery routes are billed a rate defined for the billing period. The average draw for the billing period is calculated and then multiplied by the period rate.

• 7. Are home delivery routes billed using the bill source Business Rule or a publication using period or copy rates? BCP (Client) Valid settings are “Bill Source” (the default), “Copy,” and “Period.”

• 8. Are single copy routes billed using period or copy rates? BCS (Client) As with home delivery routes, the draw charges for single copy routes may be calculated using either a billing period rate or a per paper rate.

  Value
  Copy	If single copy routes are billed using rates per individual copy.
  Period	If single copy routes are billed using a rate defined for the billing period. The average draw for the billing period is calculated and then multiplied by the period rate.

• 9. Are single copy routes billed using the bill source Business Rule or a publication using period or copy rates? BCP (Client) Valid settings are “Bill Source” (the default), “Copy,” and “Period.”

• 10. Do period rates vary by weekday within a delivery schedule? B (Client) You can choose give your carrier/dealers only one rate for each delivery schedule for a whole period. For example, you may charge them 5.00 a month for seven day subscriptions, 4.00 for Monday - Friday subscriptions, and 3.00 for Saturday - Sunday subscriptions. Likewise, if you period rate single copy routes (where delivery schedules do not apply) you may have only one rate, such as 3.50 per average copy per month. Alternatively, you may break each day of the week out, and charge (for example) 4.00 per subscription for all Sundays in the month, and 1.50 per subscription for all Mondays, 1.50 for all Tuesdays, etc. In this case, the rate varies by day of week. If you period rate and do vary draw charges and credits by day of the week, set this rule to “yes.” Otherwise set it to “no.”

  Value
  Yes	Period rates can vary by day of the week within the same delivery schedule.
  No	Period rates do not, within a given delivery schedule, vary by day of week.

• 11. When charges are created for draw, returns and draw adjustments should the rate code be set? BCS (Client) When creating charges records for draw, returns, and draw adjustments, this setting determines whether the account’s rate code should be updated. If you need to include an account’s rate code in either the Statement Export or the Account Invoice Export, then you will need to set this to “yes” in order to have that data available. The default is “no”.

• 12. When charges are created for home delivery draw and draw adjustments should the billing method be set? BCS (Client) When creating charges records for home delivery draw and draw adjustments, this setting determines whether the account’s billing method should be included in the Invoice Export. The default setting is “no.”

• 13. When charges are created for home delivery draw and draw adjustments should the subscriber rate code be set? BCS (Client) When creating charges records for home delivery draw and draw adjustments, this setting determines whether the subscriber’s rate code should be included in the Invoice Export. The default setting is “no.” Note: To include the subscriber’s rate code in the Invoice Export, the following additional Business Rules must also be set to “yes”: Should draw be stored at the rate code level? and Do you store draw quantities at the rate code level for Account Billing?

• 14. What level of summarization should be used when creating charges for draw, returns and draw adjustments? BCS (Client)

  Value
  Billing Date	Draw charges are created for the billing date.
  Draw Date	Draw charges are created for each draw date processed.

• 15. When charges are created for returns, should they also be summarized by batch? BCS (Client) This setting allows the returns batch to be included in the summary for returns during billing. The default is “no.”

• 16. At what level of detail should transactions be created for the general ledger? BCS (Client) When transactions are prepared by account billing for transfer to the general ledger, full transaction detail may be retained, partial transaction detail may be retained in summary form, or only the account number to which the transaction will be posted may be retained. Storing complete transaction detail will require additional disk space on your computer.

  Value
  Account	If transaction detail should be summarized to the individual carrier’s account level. Multiple charges for a single account that affect the same general ledger account will be combined to create a single general ledger transaction. The Memo field will contain information about where the individual carrier transaction came from.
  Full Detail	If each charge that appears on each account bill should cause a general ledger transaction to be created.
  Summary	If transaction detail should be created to include all charges for all accounts in a billing run, combined and summarized based only on the general ledger account number.

• 17. What is the length in lines for a deposit slip? BCS (Client) A deposit slip is a document given to the carrier/dealer to deposit money directly into the newspaper’s bank account. The number of lines that should print on a deposit slip is user-defined. Enter the number of lines from one deposit slip to the next deposit slip. There are six lines per inch, vertically. The default value is 20 lines.

• 18. On what line of the deposit slip should printing begin? BCS (Client) When the deposit slip is printed, printing will begin on the line specified. There are six lines per inch, vertically. The default is line 2.

• 19. What is the starting print position of the deposit slip? BCS (Client) When the deposit slip is printed, printing will begin in the print position specified. There are 10 characters per inch horizontally if the printer is set to 10 pitch. The default is position (character) 6.

• 20. What type of finance charge is applied to past due account balances? BCS (Client) Finance charges may be charged to accounts in one of two methods, as a flat amount or percentage.

  Value
  None	If accounts should not be finance charged.
  Flat Amount	If accounts should be charged a flat amount of finance charge.
  Percentage	If accounts should be charged a percentage of the past due balance as the finance charge.

  If Flat Amount:

  • 21. What is the finance charge amount to be charged to accounts with past due balances? BCS (Client) If the flat amount option is selected for finance charging, define the flat amount to charge. The default value is 5.00.

  If Percentage:

  • 22. What is the finance charge percentage applied to past due account balances (per billing period)? BCS (Client) If the percentage option is selected for finance charging, define the percentage which will be calculated on the past due balance. The default value is 1.5%. Enter 2% as 2.00.

  • 23. What is the minimum finance charge amount? BCS (Client) If the percentage option is selected for finance charging, then a minimum finance charge amount may be charged to the account. For example, if the finance charge calculated on the past due balance is 1.30 and the minimum finance charge is 1.50, the account will be charged 1.50. The default minimum finance charge amount is 1.00.

  • 24. What is the cutoff finance charge amount determining whether or not to charge a finance charge? BCS (Client) If the finance charge is below this cutoff, no finance charge at all will be applied. For example, if the cutoff is 1.20, and the finance charge for an account turned out to be 1.00, no finance charges would be applied to that carrier’s account. If the finance charge was 1.50, however, the charge would be applied. The default is 0. Note that a cutoff amount will overrule a minimum finance charge. For example, if the cutoff is 1.20 and the minimum is 1.50, all charges below 1.20 will be dropped, and all charges between 1.20 and 1.50 will be applied as 1.50.

• 25. Which charge code should be used for finance charges? BCS (Client) This is the charge code to be used for the finance charges calculated. The finance charge will print as a separate item on the invoice. The charge code will define the general ledger account to be updated.

• 26. What is the most recent age period for which a finance charge should be applied? BCS (Client) This defines the first past due age category which should be used when calculating the finance charge. The age period amounts starting with the age period selected plus all age periods greater than the starting period will be added together to determine the total past due amount to be finance charged.

  Value
  1	The first age period is the first past due age category to be considered for finance charging.
  2	The second age period is the first past due age category to be considered for finance charging.
  3	The third age period is the first past due age category to be considered for finance charging.
  4	The fourth age period is the first past due age category to be considered for finance charging.

• 27. By what factor should the account’s rate be multiplied to calculate the initial bond deposit? BCS (Client) A bond letter may be printed creating the bond deposit requirement for the account based on the carrier collect draw times the wholesale rate. If the rate should be increased by a factor, enter the factor to multiply the rate by. The default is 1.00.

• 28. Do you use minimum daily draw charges? BCP (Client) Minimum daily draw charges (also called service charges) define a minimum amount an account can be charged for draw on a given delivery day. For example, if the minimum charge is 1.00 and the account delivered only 4 papers at 0.20 each, the account would be charged 1.00, not 0.80. The minimum charge will be assessed on a per account basis, not on a route basis. The combined draw charges for all routes billed to an account will be used to determine if the minimum charge has been met based on the net draw charges for each day within the billing period. Minimum daily draw charges will be created as miscellaneous charges calculated as the difference between the minimum charge and the net draw charges. The minimum daily draw charge may be defined for each carrier account.

  Value
  Yes	Minimum daily draw charges are defined for carrier accounts.
  No	Minimum daily draw charges are not defined for carrier accounts.

  If Yes:

  • 29. Which charge code should be used for the minimum daily draw service charges? BCS (Client) Enter the charge code used for the service charges for each day that the net draw charge is less than the minimum draw charge.

• 30. Are minimum daily draw credits issued? BCP (Client) To guarantee that selected accounts receive a minimum wage for delivery, you can define a minimum daily draw credit for each product, account, and route combination when creating a new carrier account. Note: This functionality can be used only with per-piece rating, not period rating.

  Value
  Yes	Minimum daily draw credits can be issued for carrier accounts.
  No	Minimum daily draw charges may not be defined for carrier accounts.

• 31. Which charge code should be used for minimum daily draw credits? BCP (Client) If you define minimum daily draw credits for carrier accounts, indicate here which charge code should be used for the credits.

• 32. When showing draw charges and credits should they be combined as defined in ChargeCodeCombine? BCP (Client) This setting controls whether draw charges and credits should be combined (as defined in Setup | Accounting | Charge/Credit Code | Specifics | Charge Code Combine) for reporting purposes on invoices. The default setting is “no.”

• 33. When showing the drop credits should they be combined with the draw charges/credits? BCS (Client) This setting controls whether drop credits are included in their own section on invoices or combined with draw credits. Set this Business Rule to “no” (the default) if you want drop credits included in a separate section.

• 34. Should interest calculation include any previously created interest that has not yet been billed? BCS (Client) During interest calculation, interest is calculated on current recurring charge balance(s). Any previously calculated interest that has not yet been billed can be compounded into this calculation.

  Value
  Yes	The previously created interest should also be compounded into this interest calculation.
  No	The previously created interest should not be compounded into this interest calculation.

• 35. Should interest calculation include the current recurring charge amount for the billing period? BCS (Client) The recurring charge amount which will be included on the bill in the next billing period may be included in this interest calculation. For example, if the bond balance is 100.00 and a 10.00 charge will be included on the next bill, should interest be calculated on 100.00 or 110.00?

  Value
  Yes	The recurring charge for this billing period should be included in this interest calculation.
  No	The recurring charge for this billing period should not be included in this interest calculation.

• 36. Should interest calculation include unbilled miscellaneous charges that update the recurring charge code balance? BCS (Client) During interest calculation, interest is calculated on current recurring charge balance(s). Interest can also be calculated on any miscellaneous charges that “update” the balance of the recurring charge. For example, you may set up a charge code of “bondtsfr” that increases a “bond” recurring charge balance. You can include any unbilled “interest” charges in the interest calculation for the “bond” recurring charge balance.

  Value
  Yes	The unbilled miscellaneous charges should be included in this interest calculation.
  No	The unbilled miscellaneous charges should not be included in this interest calculation.

• 37. Should interest calculation include unbilled miscellaneous credits that update the recurring charge code balance? BCS (Client) During interest calculation, interest is calculated on current recurring charge balances. Interest can also be calculated on any miscellaneous credits that decrease the balance of the recurring charge. For example, you may set up a charge code of “bondwthd” that allows the account to withdraw from their “bond” recurring charge balance, and you can include any unbilled “bondwthd” credits in the interest calculation for the “bond” recurring charge balance.

  Value
  Yes	The unbilled miscellaneous charges should be included in this interest calculation.
  No	The unbilled miscellaneous charges should not be included in this interest calculation.

• 38. What is the default GL Account for creating vendors in the MediaPlus AP system? BCS (Client) Enter the general ledger account that will default in the A/P Clearing Account in the Interface to A/P. This account number should be a clearing account.

• 39. Should advance charges (estimated charges for the next billing period) be included in A/R and distributed to G/L? BCS (Client) Carrier/dealers can be charged in advance—draw and other charges are estimated for the next period, and the account bill contains this amount. At the next billing run, when actual figures are available, the advance charges are reversed out and the real charges applied. This setting defines whether the (estimated) advance charges and subsequent reversal are recorded in the general ledger and included in the individual account balances as reported by aging.

  Value
  Yes	Advance charges should be distributed to the general ledger and included in the aging totals.
  No	Advance charges should not be recorded in the general ledger or included in the aging totals.

• 40. What amount must the net charges and credits on the account’s invoice be greater than to qualify for a discount? BCS (Client) Prompt pay discounts may be given to carrier/dealers. If the account has a credit balance, the discount may or may not be awarded.

  Value
  No Amount	The discount will be awarded regardless of the carrier/dealer’s net charges or credits.
  Discount Amount	If the carrier/dealer has a net credit, or if the net charges are less than the discount amount for that carrier/dealer, the discount will not be awarded. This situation may occur when the discount is based on a percentage of the draw charges instead of the net charges and credits.
  Zero	If the carrier/dealer has a net credit, the discount will not be applied.

• 41. Which address should be used for determining an account’s taxability? BCS (Client) Taxes are assigned according to geographical area (city, county, state, and country). This setting defines which address should be looked at when assigning taxes to carrier/dealer accounts. This becomes important when, for example, a publication has carriers delivering in a different state.

  Value
  Account	The carrier’s home address will be used when determining taxes.
  Publication	The publication’s address will be used when determining taxes.
  Route	The route location will determine taxability, using the city, county, state and country entered for the route during route setup. If you select this setting, you will be prompted about running a tool—the tool can set up the city, county, state and country for each route, if this information has not already been set up.

• 42. At what level should taxes be calculated for bill-to accounts that are billed for multiple routes? BCS (Client) This setting allows you to calculate taxes for bill-to accounts at the account or the route level.

  Value
  Route	Taxes will be totaled at the route level for each route associated with the bill-to account.
  Account	Taxes will be totaled at the account level (i.e., include all routes).

• 43. When should rounding occur when calculating taxes in Account Billing? BCP (Client) This setting determines where the rounding of tax amounts occurs in account billing.

  Value
  Total	Taxes are calculated to 6 digits following a decimal point.
  Detail	Taxes are calculated to 2 digits following a decimal point.

• 44. Should advance charges and advance charge reversals be included in the amount account discounts are based upon? BCS (Client) Prompt pay discounts may be calculated as a percentage of the bill. This setting determines whether advance charges and reversals are taken into consideration when calculating discounts. For example, if a carrier has an advanced draw charge for 100.00 and a reversal (the previous month’s advanced draw charge) for 80.00, this setting determines whether the 20.00 difference is considered when calculating the discount amount.

  Value
  Yes	Advanced charges and reversals should be considered when calculating prompt pay discounts.
  No	Advanced charges and reversals should not be considered when calculating prompt pay discounts.

• 45. Allow account based billing runs to be closed? BC (Client) Billing runs for selected accounts may be necessary to produce a bill for a carrier who, for example, leaves in the middle of the month. They are also convenient for testing, because they take little time to process and may be processed before the normal billing cycle. In the case where you are simply testing rates or printing a memo bill, the billing should be undone rather than closing it.

  Value
  Yes	Allow selected account billing runs to be closed.
  No	Do not allow selected account billing runs to be closed.

• 46. To which system should account credit balances be interfaced? BC (Client) Note: Each of the interfaces to AP require a separate license fee to use. Contact the Naviga Support Center for more information. Carriers typically have credit balances when most of their subscribers are office pay (i.e., they pay the newspaper rather than the carrier). These credits need to be interfaced to an Accounts Payable system so a check can be written. Usually, the interface is done automatically using an ASCII file (created in Accounting | AP/Direct Deposit | Interface To AP), but credits can also be entered manually into the AP system.

  Value
  BACS	The credits will be automatically interfaced via an ASCII file in the BACS format.
  Compu-Share	The credits will be automatically interfaced via an ASCII file in the Compu-Share format.
  Dunn and Bradstreet	The credits will be automatically interfaced via an ASCII file in the Dunn and Bradstreet format.
  Great Plains	The credits will be automatically interfaced via an ASCII file in the Great Plains format. This is a licensed add-on option.
  Lawson	The credits will be automatically interfaced via an ASCII file in the Lawson format. This is a licensed add-on option.
  None	No ASCII file will be created. Account credits will manually be entered into the AP system.
  DTI Standard	The credits will be automatically interfaced via an ASCII file in the DTI standard format. If you have SBS, you should use this format.
  PeopleSoft II	The credits will be automatically interfaced via an ASCII file in the PeopleSoft format.
  PeopleSoft3	The credits will be automatically interfaced via an ASCII file in the PeopleSoft format with expanded record layouts.

• 47. What is the origin code for accounts when interfacing to the PeopleSoft accounting system? BC (Client) If you use the PeopleSoft3 file format, this setting populates the Origin field in the voucher file when using Interface to AP.

• 48. What is the default name for the credit balance file? BC (Client) This Rule allows you to set the default name of the AP Interface file. The default is apcheck.d.

• 49. Should account AP export create separate files by company? B (Client) This setting allows you to create direct deposit and A/P interface files that include the company as part of the export file name. The direct deposit file is depositXXXX999999-999, and the A/P Interface file is apcheckXXXX.d, where XXXX is the company, 999999 is the date, and -999 is a sequence.

  Value
  Yes	Include the company in the file name for direct deposit and A/P interface files.
  No	Do not include the company name.

• 50. Should existing PeopleSoft interface files be appended to or renamed with a sequence? B (Client) When running the Interface to AP using the PeopleSoft 3 format, if a voucher file exists in the dti/exchange/cm/secure directory, the file can be appended, rather than renaming the existing file with a sequence number and creating a new file with the default file name. For example, if the Business Rule What is the default name for the credit balance file? is set to “apcheck.d”, and this parameter is set to “Sequence” (the default answer), the existing file will be renamed apcheck.d.0001 (if a file with that name does not already exist) and a new apcheck.d file will be created. If this parameter is set to “Append”, the existing apcheck.d file will simply be appended with the new credit information.

  Value
  Append	PeopleSoft interface files should be appended.
  Sequence	PeopleSoft interface files should be renamed with a sequence, if the file already exists.

• 51. To which system should account mid-month payments be interfaced? B (Client) The Midmonth Payment option allows recurring account credits to be interfaced in between billing periods. This setting determines what format is used in the export—DTI Standard or Dunn and Bradstreet.

  Value
  Dunn and Bradstreet	The midmonth credits should be interfaced in the Dunn and Bradstreet format.
  Lawson	The midmonth credits should be interfaced in the Lawson format. This is a licensed option.
  DTI Standard	The midmonth credits should be interfaced in the DTI Standard format.

• 52. If the Dunn & Bradstreet format is used for AP, should the Account ID or Zone ID display in the vendor address line 1? B (Client) Line 1 of the vendor address may contain the account’s ID or distribution zone, based on this setting.

  Value
  Account ID	The carrier’s account ID should be exported as the vendor address line 1.
  Zone ID	The distribution zone ID for the carrier’s primary route should be exported as the vendor address line 1.

• 53. Will multiple accounts be billed for the same draw? BC (Client) Some newspapers may bill more than one account for the same draw. For example, if an agent manages a route, both the agent and the delivery carrier might be charged and credited (at different rates) for the draw of the route. If your newspaper allows multiple account billing for the same draw, enter “yes” here.

  Value
  Yes	Multiple accounts may be billed for the same draw.
  No	Only one account will be billed for any given draw.

• 54. Should draw be stored at the rate code level? BCP (Client) You can set up account rates so that they vary based on the rates for the subscribers being delivered. For example, if a carrier collect subscriber is receiving a promotional rate, you may want to give the carrier a lower rate as well (because he or she will be collecting less money). If your account rates vary based on your subscriber rates, it will be necessary to store draw at a rate code level. Draw will also need to be stored at the rate code level for AAM reports, if you use AAM price levels. If account rates are independent of subscriber rates and you do not use price levels, storing draw at the rate code level is not necessary, and less draw information will need to be kept—this will save disk space and may improve performance time for some reports.

  Value
  Yes	Draw should be stored at a rate code level, so accounts can be rated based on the rates of their subscribers.
  No	Draw should not be stored at the rate code level.

  If Yes:

  • 55. Do you store draw quantities at the rate code level for Account Billing? BCP (Client) This setting determines whether account billing should use draw stored at the subscriber rate code level. For example, if a site keeps draw at the rate code level for AAM purposes but does not have account rates defined by subscriber rate code, they might want to set this rule to “no”.

    Value
    Yes	Account billing will use draw stored at a rate code level.
    No	Account billing will not use draw stored at the rate code level.

• 56. Are carrier collect invoices produced? BCP (Client) Circulation can create invoices for carrier collect subscribers. The invoices are typically handed to the carriers, and indicate how much money should be collected from each collect subscriber. This setting determines whether some setup fields related to carrier collect invoices will be active or inactive.

  Value
  Yes	Carrier collect invoices will be produced.
  No	Carrier collect invoices will not be produced.

• 57. Which TM product should be used to credit/charge accounts for previous paper deliveries? BCP (Client) Newspapers may offer new subscribers or restarts a previous day’s paper for free. For example, the previous Sunday’s paper may be offered to a subscriber who starts on a Wednesday, and be delivered with the Wednesday paper. Carriers can be credited for delivering previous papers via a TM product. If you will use a TM product, enter the product ID here. The delivery credits will be created just as with any other TM product, only in this case the draw will be the number of previous deliveries on the route. If your newspaper does not do previous deliveries, leave this and the following rule blank.

• 58. Which draw adjust code should be used when updating draw for previous paper deliveries? BCP (Client) In previous delivery situations (see the Business Rule above), a draw change is made to the route for the day of the previous paper. This setting determines the charge code that will be used with the draw adjustment. So, for example, if the previous Sunday paper is delivered to a subscription when it starts on Wednesday, a draw adjustment will be made to the route’s Sunday draw. Note: this draw adjust code should be one that has Charge Account set to “n” (see Draw Adjustment for more information).

• 59. Which draw adjust code should be used when updating draw for bonus day transactions processed after the bonus date? BCP (Client) Bonus day transactions may sometimes be processed after the bonus day. If this happens, a suspended draw adjust batch will be created to adjust the route’s draw. This setting determines the draw adjust code that will be used with the batch.

• 60. Should the charge/credit amount default from the previous charge/credit in Miscellaneous Charges and Credits Batch? BCS (Client) When entering a batch of miscellaneous charges and credits for accounts, this setting determines whether the charge or credit amount defaults from the previous entry. For example, if a 5.00 charge is entered for an account, and this rule is set to “yes”, when the next charge is entered, the amount will default to 5.00. If this rule is set to “no”, no amount will default.

  Value
  Yes	The charge or credit amount should default from the previous charge or credit entered.
  No	No amount should default when entering miscellaneous charges and credits.

• 61. Should the charge code default from the previous entry or the batch header in Miscellaneous Charge/Credit entry? BCP (Client) When entering a batch of miscellaneous charges and credits for accounts, this setting determines whether the charge code will default from the previous entry in the batch, or from the charge code entered on the batch header screen.

  Value
  Previous Entry	The charge code will default from the previous entry in the batch.
  Batch Header	The charge code will default from the batch header screen.

• 62. Are multiple substitute accounts allowed for a single day for a publication and route? BCP (Client) Circulation allows substitutes carriers to be assigned to routes when the regular carrier is absent for some reason, such as a vacation. You may or may not allow multiple substitutes to deliver a single route at the same time.

  Value
  Yes	Multiple substitute carriers may deliver a route at the same time.
  No	Multiple substitute carriers are not allowed.

  If Yes:

  • 63. How should multiple substitutes be rated? B (Client) This setting applies to routes that have “split substitutes”, where more than one substitute delivers the route on the same days. In this scenario, the draw is split among the substitutes in Distribution | Account Setup | Substitute Draw. When the draw is billed, it can either use the regular account rate or a special substitute rate set up for split substitutes, depending on how this rule is set. If the regular account rate is used, the account information for the regular delivery carrier will be used to rate the draw; if the substitute rate is used, the substitute carrier’s info will be used. If you select “regular carrier rate”, be sure that you have account rates set up with a “*” in Delivery Schedule, Draw Type, and Rate Code, because split substitute draw will not have a value for any of these fields.

    Value
    Regular Carrier Rate	The regular delivery carrier’s rate will be used to rate draw for multiple substitutes.
    Substitute Rate	A special substitute rate will be defined for rating draw for multiple substitutes.

• 64. Do you allow entry of miscellaneous charges/credits for end dated accounts? BCP (Client) If a carrier is no longer billed for a route, you may or may not be able to enter miscellaneous charges and credits for the account and route, depending on this setting.

  Value
  Yes	Miscellaneous charges/credits can be entered for end dated accounts.
  No	Miscellaneous charges/credits can no longer be entered if a carrier stops delivering a route.

• 65. Do you allow entry of donations for end dated accounts? BCP (Client) If a carrier is no longer billed for a route, you may or may not be able to enter donations for the carrier and route, depending on this setting.

  Value
  Yes	Donations can be entered for end dated carriers.
  No	Donations can no longer be entered if a carrier stops delivering a route.

• 66. Should insert bonuses be reversed for returns/draw adjustments? BCP (Client) Carriers and dealers can receive a bonus for delivering inserts based on the weight of the paper, the number of inserts, or as a per-insert credit. This setting controls whether bonusing is affected by returns and draw adjustments.

  Value
  Yes	Bonuses will be reversed out for returned copies or negative draw adjustments, and added for positive draw adjustments.
  No	Draw adjustments and returns will be ignored by bonusing.

• 67. Can billing runs be started if there are suspended payment, charge, or draw adjustment batches? B (Client) Circulation can disallow billing runs from being started if there are suspended batches of account payments, miscellaneous charges, returns or draw adjustments, as governed by this setting. If this setting is “yes”, users will still be prompted that there are suspended batches for the billing period, but they will be allowed to continue and start the billing run.

  Value
  Yes	Billing runs can be started, even if there are suspended batches.
  No	A billing run can only be started if there are no suspended payment, miscellaneous charge, or draw adjustment batches.

• 68. When running account billing selection should it be required that tran processing be completed through the billing date? BCS (Client) This setting determines whether Transaction Processing must be completed through the billing date before Account Billing Selection can be run. The default is setting is “yes.”

• 69. Should transportation costs be excluded? S (Client) Some states allow tax on transportation costs (the credit to the account for delivering the paper) to be deducted from subscriber taxes by the newspaper. Transportation costs are calculated by Trans Exclusion during the account billing run. This rule determines whether Trans Exclusion should be part of the account billing process. If it is set to “yes”, Trans Exclusion must be run after invoices, deposit slips, or the billing journal, and before the run is closed.

  Value
  Yes	Trans Exclusion should be a step in the account billing run.
  No	The transportation exclusion does not need to be calculated.

• 70. Are laser forms being used to print 1099s? BC (Client) This and the following setting are no longer used, as 1099 form information is exported to a file rather than generating the actual forms.

• 71. Which format should be used to print 1099 laser forms? BC (Client)

• 72. When redelivery is not available for a shortage, should a draw adjustment be created? BCP (Client) The Dispatch Shortages? field on the single copy publication setup screen (Setup | Distribution | Route | Single Copy Route | Specifics | Single Copy Publ) allows you to created a draw adjustment for a shortage amount when redelivery is not available for the route. All of the adjustments for each day/product combination will be placed in the same suspended batch. This Business Rule must be set to “yes” in order to create a draw adjustment.

  Value
  Yes	A draw adjustment will be created in this circumstance.
  No	A draw adjustment will not be created.

• 73. When a shortage has not been complied with, should a draw adjustment be created? BCP (Client) When a shortage has been dispatched, but the redelivery is non-compliant (i.e., is too late or does not happen at all), a draw adjustment can be created for the non-compliant deliveries, so that the carrier is not charged for papers that were not received. When this Business Rule is set to “yes”, a draw adjustment will be created for non-compliant shortage dispatches. Note that, if this Business Rule is set to “yes”, the Business Rule, When redelivery is not available for a shortage, should a draw adjustment be created?, must also be set to “yes”.

  Value
  Yes	A draw adjustment will be created in this circumstance.
  No	A draw adjustment will not be created in this circumstance.

• 74. Which adjust code should be used for draw adjustments that are created for shortages? BCP (Client) This setting determines the adjustment code assigned to the shortages described above. If you set the above Business Rule to “yes”, you must enter an adjustment code here.

• 75. Which other name usage should print when printing other name? BCS (Client) This setting allows you to define the other name usage for accounts displayed in Route Service (typically, the company name). For example, if an account’s other name usage is set to “company”, and you enter “company” here, the account’s company name will be displayed on the first line of the address in Route Service. Available settings are defined in Setup.

• 76. Should the bank draft process use the balance of open items through the cutoff date rather than the aged balance? BC (Client) When running Bank Draft Payments, this setting allows you to (if “yes”) accumulate the balance of all open items with an invoice date that is less than or equal to the cutoff date, rather than calculating the aged balance. The default is “no.”

• 77. Should memo bills appear before or after the invoice? BCS (Client)

  Value
  Before	Memo bills will appear before the invoice.
  After	Memo bills will appear after the invoice.

• 78. When creating memo bills display truck, sequence, depot of the route on the memo rather than the parent invoice? BCS (Client) This setting allows memo bills to display the truck information based on the route and product being processed (when set to “yes”). When set to “no” (the default), memo bills will continue to display the truck information of the billing account.

• 79. When producing memo bills what sort order should be used? BCS (Client) This setting allows you to set the sort order of memo bills. The setting can be any valid sort order or “Sort Order” (to use the sort order entered at runtime). The default setting is “Account,” which is the standard sort order. The sort order will apply to invoices, journals, and the invoice export.

• 80. When processing TM credits and adjustments should the TM product be stored in the charges remarks? BCS (Client) Select “yes” if you want the targeted marketing product ID to be included in the remarks of the charges record. The default is “No.”

• 81. When determining the GL account for complaint charges use ComplaintInfo first? BC (Client) When this rule is set to “yes” (the default), the system will attempt to find the GL account for complaint charges in the ComplaintInfo record. If it is set to “No,” the system will look in the Charge Code record instead.

• 82. Should returns and adjustments entered after the billing period be included on the same invoice as the draw? CS (Client) This allows returns and adjustments that are entered after billing cutoff date, but before billing is run, to be included in the billing if this Business Rule is set to yes. The default is No. This Business Rule only affects Single Copy; it will not affect Home Delivery or TM product returns.

• 83. Should billing date or transaction date be used for determining taxing? Default Value: Billing Date This setting determines whether the billing or transaction dates should be utilized for taxing.

• 84. What should display for an override label in account billing for Invoice Date and Bill Date? This BR allows you to modify the label that is displayed in account billing, such as in printed invoices and invoice export.

• 85. Should Draws and Draw Adjustments be billed based on End Publishing run or Final Tran Processing? Default Value: Final Tran Processing

  1. When the value is set to “End Publication Run,” the Draws and Draw Adjustments will be billed if the publishing day has been processed through End Publishing Run.

  2. If the value is set to “Final Tran Processing,” the Draws and Draw Adjustments will be billed for a day that has been processed through Final Transaction Processing.