Street Synonym

Setting up street synonyms for your area is one way to reduce confusion that arises when the same streets are entered with various spellings and abbreviations. For example, you could set up a street synonym that changes “First” to “1st”, whenever “First” is entered. Synonyms can also be defined to speed up data entry; for example, if you enter “univ” in Street Name, “University” might display, if a street synonym was set up in that way. Having standardized street names is critical if you use routers to automatically assign routes to subscribers.

Setting up street synonyms can also help in defining a style and reducing duplicate records in your database (an address entered twice, with different spellings of the street name, could result in a duplicate address). When defining a style, keep in mind that the US Postal Service (USPS) does not use punctuation after abbreviations in its standards. Also, regardless of how you enter addresses, Circulation capitalizes them on mail labels and other mailed output to conform to USPS regulations.

Setting up street synonyms does not affect addresses already entered in the database; synonyms set up here may be subsequently used during entry or modification of addresses in place of the street’s long name, if desired. Synonyms may also be used when finding a subscription by address.

All street synonyms are established for a Zip code. Enter an asterisk (*) in Zip Code if the street synonym should be used in all Zip codes. For example, the following street synonyms could be set up:

Street Synonym	Street Name	Zip code
1st	First	*
Hen	Hennepin	55119
Hen	Henry	55117
Mississipi	Mississippi	*

Entering “1st” would result in the street name “First”. Entering “Hen” for addresses with a 55119 Zip code would result in the street name “Hennepin”, while entering the same thing in Zip code 55117 would give you a street name of “Henry”.

Note:

You may select Street Synonym to accommodate a street’s name change. For example, if “Main” becomes “Highway 61”, set up the Street Synonym of “Main” with a street name of “Highway 61”. This will affect new addresses only.

To set up a street synonym:

• Select Street Synonym from the Address menu to display the Street Synonym screen.

  
• Click the Add icon and complete the following fields.

  Field	Type	What to enter
  ZIP CODE	open (5)	Enter the Zip code in which to use the synonym, or enter an asterisk (*) if the street synonym should be used in all Zip codes.
  STREET SYNONYM	open (28)	Enter the street synonym. Street synonyms may be entered in uppercase and/or lowercase letters. Street names should be entered in the format preferred by your newspaper (all caps or caps and lower case).
  STREET NAME	open (28)	Enter the street name for this synonym. This is what will be displayed as the street name when the synonym is entered.

• Click OK to save the street synonym in the database or Add Another to save the existing record and add another street synonym.