# Account Payment Adj

Payment adjustments are credits or debits made to a account’s balance (see the User Manual). For example, an adjustment might be needed to cover papers purchased by a carrier because of a shortage. These adjustments will affect a carrier’s account balance immediately and be applied to the “oldest” balance. The adjustments are displayed in the payments section of the bill.

#### To set up an adjustment code:

* Select Account Payment Adj from the General Ledger menu to display the Account Payment Adjustment screen.

  <figure><img src="/files/Ld4bAGUjI6qn71RknjV5" alt=""><figcaption></figcaption></figure>
* Click the Add icon and complete the following fields.

  <table><thead><tr><th width="182">Field</th><th width="122">Type</th><th>What to enter</th></tr></thead><tbody><tr><td>ADJUSTMENT</td><td>open (8)</td><td>Enter a name for the adjustment code.</td></tr><tr><td>DESCRIPTION</td><td>open (30)</td><td>Enter a description of the adjustment code.</td></tr><tr><td>DEBIT CREDIT AR</td><td>predefined</td><td>Indicate whether this is a debit or credit to Accounts Receivable (debit if charging the account, credit if crediting).</td></tr><tr><td>GL ACCOUNT</td><td>setup</td><td>Enter the General Ledger account number to which the adjustment will be applied. This is the “offsetting” general ledger account number; in the screen above, Accounts Receivable will be credited for this amount, and Account 101.1070 will be debited for this amount.</td></tr></tbody></table>
* Click OK to add the account payment adjustment code to the database, or click Add Another to save the existing record and add another code.


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