Account Payment Adj

Payment adjustments are credits or debits made to a account’s balance (see the User Manual). For example, an adjustment might be needed to cover papers purchased by a carrier because of a shortage. These adjustments will affect a carrier’s account balance immediately and be applied to the “oldest” balance. The adjustments are displayed in the payments section of the bill.

To set up an adjustment code:

• Select Account Payment Adj from the General Ledger menu to display the Account Payment Adjustment screen.

  
• Click the Add icon and complete the following fields.

  Field	Type	What to enter
  ADJUSTMENT	open (8)	Enter a name for the adjustment code.
  DESCRIPTION	open (30)	Enter a description of the adjustment code.
  DEBIT CREDIT AR	predefined	Indicate whether this is a debit or credit to Accounts Receivable (debit if charging the account, credit if crediting).
  GL ACCOUNT	setup	Enter the General Ledger account number to which the adjustment will be applied. This is the “offsetting” general ledger account number; in the screen above, Accounts Receivable will be credited for this amount, and Account 101.1070 will be debited for this amount.

• Click OK to add the account payment adjustment code to the database, or click Add Another to save the existing record and add another code.