Chart of Accounts

All general ledger accounts tracked by Circulation must be defined in this option, including accounts receivable and revenue accounts. The accounts will be used in GL reporting and interfacing GL transactions to the general ledger. For example, for two general ledger companies, the Tribune and the Star, both of which have general ledger accounts for subscriptions and carrier/dealer accounts, you might set up the following records:

GL Company	GL Account	Description
20	100101	Cash Account (Star)
20	201101	Unearned Revenue (Star)
20	401201	CR Mail Revenue (Star)
100	100102	Cash Account (Trib)
100	201102	Unearned Revenue (Trib)
100	401202	CR Mail Revenue (Trib)

Only general ledger accounts that are used by Circulation need be set up. See General Ledger for more information about general ledger accounts.

To define a GL account:

1. Select Chart of Accounts from the Accounting | General Ledger menu in Graphical Setup to display the Chart of Accounts screen.

   
2. Click the Add icon in the lower part of the screen and complete the following fields.

   Field	Type	What to enter
   GL COMPANY	setup	Enter the general ledger company for this account.
   GL ACCOUNT	open (40)	Enter the GL account number (in the general ledger, not in Circulation).
   ROLL UP ACCOUNT	open (40)	You may, optionally, select a roll up account for this GL account for reporting purposes. The GL Interface Journal can be run to summarize at the roll up account level.
   DESCRIPTION	open (30)	Enter a description for this account.

3. Click OK to add the GL account to the database, or click Add Another to add the account and begin setting up another account.