Unearned Revenue

Unearned revenue includes subscriber payments which have been received and posted but for which products have not yet been delivered. Select this option to specify unearned revenue GL account numbers for each combination of product and delivery type (mail and the user-defined route types).

Unearned revenue may be posted to one general ledger account, regardless of delivery type. Or you might want different accounts to reflect motor-delivered, foot-delivered, and mail-delivered, revenue (you have two route types, “foot” and “motor”).

For example, suppose you have two products (the Tribune and the Star) that are both delivered via all three delivery methods. You could define unearned revenue accounts for each combination as shown below:

Product	Delivery Type	G/L Account ID
Tribune	Foot	1001
Tribune	Motor	1001
Tribune	Mail	1001
Star	Foot	2100
Star	Motor	2200
Star	Mail	2300

To specify unearned revenue accounts:

1. Select Unearned Revenue from the General Ledger menu to display the Unearned Revenue screen.

   
2. Click the Add icon and complete the following fields.

   Field	Type	What to enter
   PRODUCT	setup (8)	Enter a product that posts to this unearned revenue account.
   DELIVERY TYPE	setup or predefined	Indicate the delivery type (a user defined route type, mail or *) that posts to this unearned revenue account. The “*” delivery type is used only in the case where the subscription is delivered by multiple routes of a different delivery type—for example a foot and a motor route.
   GL ACCOUNT	setup	Enter the general ledger account number for unearned revenue. The general ledger account numbers must have been defined previously. See Chart of Accounts for details.

3. Click OK to add the unearned revenue account to the database, or click Add Another to save the existing record and add another unearned revenue account.