Credit Card Account

This option allows you to set up credit card types that can be used for each publication, and specify the general ledger accounts to which subscriber credit card payments and refunds should be posted. Surcharge percentages can also be defined here (see the User Manual).

The general ledger account numbers must have been defined previously. See Chart of Accounts for details.

Note: If you store credit cards in an off-site environment, including the Hosted Payment Page, you should set up a Credit Card Account record with a blank credit card type and an associated GL account. This GL account will be used if a credit card vendor does not pass back a credit card type and there are not enough digits in the masked credit card number to determine the credit card type.

To assign credit card types to GL accounts:

1. Select Credit Card Account from the General Ledger menu to display the Credit Card Account screen.

   
2. Click the Add icon and complete the following fields.

   Field	Type	What to enter
   PRODUCT	setup	Enter a product for which this credit card type is valid.
   CREDIT CARD TYPE	predefined	Enter the credit card type, such as “VISA”, or leave blank to define a “catch all” record. Press F2 to display valid options.
   SURCHARGE PERCENT	decimal (6)	If a surcharge applies to credit card payments with this product and credit card type, enter the surcharge percentage here. Percentages can be up to four decimal places. For example, a 1.5% surcharge should be entered as 1.5000.
   SURCHARGE TAXABLE	yes/no	This field opens only if a surcharge percentage is entered in the field above and the publication is not flagged as tax exempt in Publication setup. If Surcharge Taxable opens, it will be checked by default. If checked, the surcharge amount will include the tax on the surcharge.
   GL ACCOUNT	setup	Enter the general ledger account number to which subscriber payments with this credit card should be posted.
   REFUND GL ACCOUNT	setup	Enter the general ledger account number to which refunds to this credit card should be posted.

3. Click OK to add the credit card type to the database, or click Add Another to save the existing record and add another credit card type.