Zip

Zip codes are a required part of US addresses entered in Circulation. Addresses outside of the US may also require a Zip code. Zip codes are used with addresses, routers, AAM reporting, street synonyms, and mail distribution. You can also link Zip codes with area codes, cities, and Towns of 25; when the Zip code is entered, the linked elements automatically default.

NAVIGA initially loads all United States Zip codes.

To set up a Zip code:

1. In character Circulation, select Zip from the Address menu to display the Zip Setup screen.

   
2. Select Add and complete the following fields.

   Field	Type	What to enter
   ZIP CODE	open (5)	Enter the Zip code (or Canadian or foreign postal code).
   STATE	setup (3)	Enter the state in which this Zip code is located.
   COUNTRY	setup (3)	Enter the country in which this Zip code is located.
   TIME ZONE LOCATION	predefined	Enter the time zone location for this Zip code. Press F2 for a standard list.
   REQUIRE ROUTE	yes/no	Indicate whether addresses added with this Zip code should have a route assigned. Default is no.
   BURT ALT ZONE CODES	integer	Optional and is User defined. Works in conjunction with Burt Export and is only for sites that export alternate zone information.

3. Select Specifics to link the Zip code to area codes, cities, or Towns of 25 (see below).

4. Select Accept to enter the Zip code into the database.

5. Set up more Zip codes, or press F4 and select Exit to exit to the Setup menu.

Specifics, Zip Area Code

You can link a particular Zip code to an area code, so that when the Zip code is entered for an address, the area code automatically defaults in the phone number of the related occupant. This default can be overridden by the associate.

NAVIGA initially loads area codes and their Zip codes for the U.S.

To set up a Zip code/area code link:

1. Select Zip Area Code from the Specifics menu of the Zip Setup screen.

   

Select Add and enter the area code with which to link this Zip code.

• Select Accept to enter the Zip code/area code link into the database.

• Press F4 and select Exit to exit to the Zip Setup screen.

Specifics, Zip City

As with area codes, you can link a city to a particular Zip code, so that when the Zip code is entered for an address, the city automatically defaults (the default can be overridden). If there is more than one city linked to a Zip code, when the Zip code is entered for the address a selection window will open, allowing the associate to choose the correct city. NAVIGA initially loads the cities and their Zip codes for the states that you specify.

To set up a Zip code/city link:

1. Select Specifics | Zip City from the Zip Setup screen or the City Setup screen to display the Zip City Setup screen.

   
2. Select Add and complete the following fields.

   Field	Type	What to enter
   ZIP CODE	open (5)	If you are setting up a Zip code, the Zip code will display here. If you are setting up a city, rather than a Zip code, enter the Zip code with which to link this city.
   ZIP EXTENSION	open (4)	Enter the Zip code extension for the city, if applicable.
   COUNTY	setup	Enter the county for this Zip code to differentiate among cities with the same name that may exist within different states. This field is optional for Canadian provinces. If you are setting up a city, County will not appear on this screen.
   CITY	setup	Enter the city for this Zip code. If you are setting up a city, the city being set up will default.
   PRIMARY CITY	yes/no	Indicate if this city is the primary city in this Zip code. The primary city will print on the mail label bag tags as appropriate.

3. Select Accept to enter the Zip code/city link into the database.

4. Set up more Zip code city links, or press F4 and select Exit to exit to the Zip Setup screen or the City Setup screen.

Specifics, Zip Town of 25

You may link a Town of 25 to a Zip code, so that when you enter the Zip code for an address the Town of 25 will default (the default can be overridden). If there is more than one Town of 25 linked to a Zip code, when the cursor is in the Town of 25 field a selection window will open, allowing the associate to choose the Town of 25.

If you do routing, Circulation will default the Town of 25 from the router. If you do not do routing, or a Town of 25 is not specified in the router, the Town of 25 will default from the Zip code (set up here).

To set up a Zip code/Town of 25 link:

1. Select Specifics | Zip Town Of 25 from the Zip Setup screen or the Town of 25 Setup screen to display the Zip Town of 25 Setup screen.

   
2. Select Add and complete the following fields.

   Field	Type	What to enter
   ZIP CODE	open (5)	If you are setting up a Zip code, Circulation displays the Zip code from the Zip Code Setup screen. If you are setting up a Town of 25, enter the Zip code for the specified Town of 25.
   ZIP EXTENSION	open (4)	Enter the Zip code extension for the Town of 25, if applicable.
   TOWN OF 25	setup	Enter a valid Town of 25. If you are setting up a Town of 25, that town displays here.

3. Select Accept to enter the Zip code/Town of 25 link into the database.

4. Set up more Zip code/Town of 25 links, or press F4 and select Exit to exit to the Zip Setup screen or the Town of 25 Setup screen.