Label Group
A label group is a user-defined set of mail subscribers that print on mailing labels and/or postal reports. Many newspapers define only one label group, which prints the addresses of all of their mail subscribers on mail labels in one run. However, product delivery plans may require that labels and/or postal reports be grouped and printed in a specific order. For example, it may be necessary to print labels for out-of-state subscribers before local subscribers—this would require at least two label groups. You must also set up label groups to produce separate postal reports for any different edition of a product.
You may define label groups for each sectional carrier facility (SCF) or post office from which products are mailed. This accommodates situations where groups of papers are dropped at different post offices or sectional center facilities for mailing.
Label groups are user-defined, and multiple products may use the same label group identifiers. For example, all products may use label group names of “1st”, “2nd”, and “3rd”. One label group might be called “mail” for the majority of mail subscriptions, and another label group might be called “first” for 1st class mail delivery. If using PostWare, it is helpful if you set up a label group for each entry point (i.e. post office) you deliver mail to.
Mailing labels may be printed in Periodical class order (using PostWare or PO zones set up in Circulation), Zip code order, or a user-defined order—as determined by Business Rules. Business Rules also determine whether PostWare should be used to sort mail labels, whether labels groups represent separate mailings, whether a Financial PO Report will be submitted with each label group, and whether page breaks should occur between labels groups.
Note: Periodical class sorting does not apply to Canada (US only).
To set up a mail label group:
In character Circulation, select Distribution | Mail | Label Group to display the Label Group Setup screen.
Select Add and complete the following fields.
Field Type What to enter LABEL GROUP
open (8)
Enter an ID for this label group.
DESCRIPTION
open (30)
Enter a description for this label group.
Select Specifics to link the label group to one or more publications and, if applicable, to specify mail trucks for the label group (see below).
Select Accept to accept the label group and associated specific information.
Set up other label groups, or press F4 and select Exit to exit to the Setup menu.
Specifics, Label Group Publication
This specific allows you to specify what publications and editions can be used with a label group. When printing mail labels for a publication, the label groups linked to the publication will be printed.
More than one product may have the same label group ID. For example, a newspaper and a shopper may each have a label group ID of “1st”.
To link a label group to a publication:
Select Specifics | Label Group Publ from the Label Group Setup screen to display the Label Group Publication Setup screen.
Select Add to enter product information for the displayed label group (described below).
Field Type What to enter LABEL GROUP
display
Circulation displays the label group entered on the initial screen.
PRODUCT
setup
Enter the product which will use this label group.
START DATE, END DATE
date
Enter the date range during which this product can use the label group.
IS ONLINE?
yes/no
Enter “y” if this label group is used to define online subscriptions. A label group cannot be shared between mail and online subscriptions, so entering “y” will make this label group invalid as a mail label group.
IS PRIMARY?
yes/no
Enter “y” if this online label group is the primary group. Only one label group can be defined as primary.
DEFAULT AAM COLUMN
setup
Enter the default AAM column to be used with this online label group.
PRINT ORDER
integer (8)
Enter the order in which this group of labels should print (among other labels that are valid for this publication).
EDITION
setup
For each day of the week, enter the edition that will be delivered to subscribers by this label group.
PO FINANCE NUMBER
open (8)
Enter the post office finance number for this label group.
Select Specifics and enter address and occupant of the publication for this label group (see the User Manual for more information). This information will be printed on the postal report.
Select Accept to accept the label group/publication link.
Link the label group with other publications, or press F4 and select Exit to return to the Label Group Setup screen.
Specifics, Mail Truck
Some newspapers put mail subscriptions on trucks, which then drive to a post office closer to the subscribers to mail them. Using PostWare, Circulation can produce “bundle wrappers” for the mail subscriptions. These documents aid the mail truck drivers and the post office in delivery.
To use mail trucks in Circulation you must:
Set up your mail trucks in Truck Setup. You do not need to add the trucks to a truck departure order or truck sequence.
Link the trucks to label groups in this specific. You can assign different trucks based on Zip code. This is also where you can enter messages to appear on the bundle wrappers.
Set up a special single copy type for mailed single copy routes, and enter this for the Business Rule— For which single copy type should mail labels print when using Postalsoft Presort and Label?. This will tell Circulation to send mail truck and associated info in its file that is exported to PostWare when producing mail labels.
Assign mail subscribers that will be delivered via a mail truck to the label group with the appropriate truck(s).
Set up or modify your PostWare presort job file so that it will output the mail truck and associated delivery information that is sent to it by Circulation (most likely, the truck information will appear on sack or package labels). You will need to work with Postalsoft to implement this setup.
Assign mail trucks to a label group
Select Specifics | Mail Truck from the Label Group Setup screen to display the Mail Truck Setup screen.
Select Add and specify the mail trucks that should be used with this label group (within a Zip code range) on each day of the week (fields are described below).
Field Type What to enter LABEL GROUP
display
Circulation displays the label group entered on the initial screen.
PRODUCT
setup
Enter the publication for which mail trucks are being assigned to the label group.
START ZIP CODE, END ZIP CODE
open (5)
Enter the Zip code range for which the mail trucks are being assigned.
START DATE, END DATE
date
Enter the date range for the mail truck assignments.
TRUCK
setup
For each day of the week, enter the ID of the mail truck that should be used to deliver mail subscriptions within this label group and Zip code range.
RELAY INFO
open (30 x 4)
If this truck will transfer mail to a relay truck, enter the relay truck message that should print on the bundle wrappers.
BUNDLE INFO
open (30 x 4)
Enter information about the subscription being transported by this truck, for example the edition and destination.
Select Accept to accept the mail truck assignments.
Assign mail trucks to other Zip code ranges, or press F4 and select Exit to return to the Label Group Setup screen.
Specifics, Label Group Delivery Schedule
This specific allows you to specify the delivery schedules that can be used with a label group. When entering transactions such as new starts, only the delivery schedules that are valid for the entered label group will be available for selection.
To link a label group to a delivery schedule:
Select Specifics | Label Group Deliv Sched from the Label Group Setup screen to display the Label Group Delivery Schedule Setup screen.
Select Add and complete the following fields.
Field Type What to enter LABEL GROUP
display
Circulation displays the label group entered on the initial screen.
PRODUCT
setup
Enter the product that will use this label group.
DELIVERY SCHEDULE
setup
Enter a delivery schedule that is valid for this label group.
START DATE, END DATE
date
Enter the date range during which this delivery schedule is valid for the label group.
Select Accept to accept the label group/delivery schedule link.
Link the label group with other delivery schedules, or press F4 and select Exit to return to the Label Group Setup screen.
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