ZIP Label Sequence

If you sort mail labels in a user-defined sort order (rather than Periodical Class or Zip Code order), use Zip Label Sequence to set up the sorting. Canadian Newspapers, in particular, may wish to use this feature.

You can define the print order for mail labels:

• • By a range of Zip codes

• • By one Zip code, and then, within the Zip code, by postal route type and/or a range of postal route numbers

For example, suppose the label print order for the Tribune should be foreign, followed by out-of-state, followed by in-state, regardless of postal routes:

Product	Label Group	Start Zip Code	End Zip Code	Print Order
Trib	1st	A	ZZZZZZZZZZ	10
Trib	2nd	0	55109	20
Trib	2nd	55600	99799	30
Trib	3rd	55110	55599	40

When specifying a range of values in the alphanumeric Zip code fields, numbers come before letters. A blank field comes before any number of letter. “ZZZZZZZZZZ” is the last possible entry in a Zip code range. There are no Zip codes in the United States higher than 99799-9999.

Note: You must manually maintain this information (i.e., Circulation cannot automatically create or remove a bag tag based on more or less papers delivered to one area).

To set up a label group sequence based on Zip code:

1. Select Distribution | Mail | Zip Label Sequence to display the Zip Label Sequence screen.

   
2. Click the Add icon and complete the following fields.

   Field	Type	What to enter
   PRODUCT	setup	Enter the product for this Zip label sequence.
   LABEL GROUP	setup	Enter a label group that will be a part of the sequence.
   START ZIP CODE	open (10)	Enter the starting Zip code within this label group.
   START ZIP EXTENSION	open (4)	Enter the starting Zip code extension within this label group (if applicable).
   END ZIP CODE	open (10)	Enter the ending Zip code within this label group. To break the label group down by postal route type and/or postal routes, enter the same Zip code in Start Zip Code and End Zip Code; for example, enter 55119 in both fields. Circulation will then prompt you to enter the postal route type.
   END ZIP EXTENSION	open (4)	Enter the ending Zip code extension within this label group (if applicable).
   PO ROUTE TYPE	predefined	Enter the PO Route Type for this label group if you are defining by PO Route Type. Valid entries are Box, Carrier Route, Highway Contract, and Rural Route.
   START PO ROUTE	integer (4)	Enter the starting PO Route if this label group should include a range of postal route numbers.
   END PO ROUTE	integer (4)	Enter the ending PO Route if this label group should include a range of postal route numbers.
   PRINT ORDER	integer (8)	Enter the order in which you want this label group printed for this product. Numbering print orders by 10 or 100 makes it easier to later insert new label group sequences at a later time.
   BAG TAG LABEL	open (90)	Enter the information that should print on the postal bag tag label for this label group sequence. A bag tag is a label attached to a mail bag, which has information about the contents of the bag.

3. Click OK to save the Zip label sequence in the database or Add Another to save the existing record and add another Zip label sequence.

Example

As in the previous example, suppose the label print order should be (1) foreign, (2) out-state, (3) in-state. In addition, labels for postal route type C in Zip code 55110 should print before in-state labels. The following table shows how to enter these records.

	Record #1	Record #2	Record #3	Record #4	Record #5
Product	Trib	Trib	Trib	Trib	Trib
Label Group	1st	2nd	2nd	3rd	3rd
Start ZIP	A	0	55600	55110	55110
End ZIP	ZZZZZZZZZZ	55109	99799	55110	55599
PO Route Type				C
Start PO Route				10
End PO Route				70
Print Order	10	20	30	40	50
BagTag ZIPs/ Boxes	A-ZZZZZ/ ZZZZZ	00000-55109	55600-99799	Carrier routes 10-70 in Zip code 55110	55110-55599