Circulation Setup Manual
NavigaSupportUser Manual
  • Circulation Setup Manual
  • ❶ Introduction
    • Naviga Circulation and the Setup Process
    • Navigating in Circulation Setup
    • Navigating in Graphical Setup
    • Using this manual
  • ❷ Subscription
    • Introduction
    • Address Menu
      • Country
      • State
      • County
      • City
      • Town of 25
      • Census Tract/Block
      • Street Suffix
      • Street
      • Street Synonym
      • Street Abbreviation
      • Dwelling Status
      • Dwelling Type
      • Unit Designator
      • Zip
      • Level Designator
      • Digital Properties
    • Occupant Menu
      • Credit Status
      • Title
      • Name Suffix
      • Occupant Type
      • Other Name Type
      • Phone Number Type
      • Communication
    • Demographic
    • Codes Menu
      • Source
      • Reason
      • Complaint
      • Donation
      • Solicitation
      • Renewal Group
      • Renewal Override
      • Merchandise
      • Offer Code
      • Contact Type
      • Contact Reason
      • CC Token Prefix
  • ❸ Business
    • Introduction
    • Products Menu
      • Business
      • Company–GL
      • Chart of Accounts
      • Company
      • Maps
      • Deliverable
      • Deliverable Sort
      • Edition
      • Edition Model
      • Publication
      • Delivery Schedule
      • Publishing Calendar
      • Holiday Calendar
      • CC Invoice Calendar
      • CC Run Date Calendar
      • TM Calendar
      • Publishing Info
      • Tran Type Publication
      • Paper Section
      • Prev Deliv Exception
    • AAM Menu
      • AAM Zone
      • AAM Column
      • AAM Price Level
      • AAM Report Headings
      • Paid/Qualified Row
    • Do Not Call List
    • Language
    • Reward Program
    • Combo
    • Calendars
  • ❹ Distribution
    • Introduction
    • Geographic Menu
      • Area
      • Zone/District Manager
      • Service Area
      • Depot
      • Trip
    • Route Menu
      • Distribution Class
      • Draw Class
      • Route Type
      • Rounding Model
      • Delivery Placement
      • Distribution Point
      • Home Delivery Route
      • Single Copy Type
      • Single Copy Route
      • Complaint Code
    • Account Setup Menu
      • Account Type
      • Account
      • Substitute Draw
      • Account Class
      • Account Group
      • Account Notification
    • Truck Menu
      • Truck
      • Departure Sequence
      • Truck Sequence
    • Mail Menu
      • Label Group
      • ZIP PO Zone
      • ZIP Label Group
      • ZIP Label Sequence
    • Maintenance
    • Notification
    • Carrier Message Rule
    • Carrier Entry Rule
    • Publishing Group
    • Publishing Group Run
    • Multi Pack
    • Multi Pack Bundle
    • Print Site
    • Return Rules
  • ❺ Accounting
    • Introduction
    • Account Billing Menu
      • Bill Source
      • Age Period
      • Bill Format
      • Bill Message
      • Bill Period
      • Collection Message
      • Finance Charge
      • Remit Address
      • Statement Calendar
      • Accrual Calendar
      • Aging Calendar
      • Terms
      • Charge/Credit Code
      • Draw Adjustment
      • Distribution Code
      • Default Recurr Chrg
    • Account Setup Menu
      • Account Collector
    • General Ledger Menu
      • Company - GL
      • Fiscal Period Util
      • Chart of Accounts
      • Chart of Acct Import
      • Company
      • Bank
      • AR GL Account
      • CR GL Account
      • Account Payment Adj
      • Charge/Credit Code
      • Credit Card Account
      • Publication
      • Sub Payment Adjustment
      • Unearned Revenue
      • Payment Holding Acct
    • Account Rates Menu
      • About Rate Setup
      • Drop Rates
      • Export/Import Account Rates
      • Account Rates
    • Subscription Rates Menu
      • Source
      • Reason
      • Rating Validation
      • Export/Import Subscription Rates
      • Subscription Rates
      • Maintaining Subscription Rates
      • Delivery Fee
      • Fee Code
    • Campaign
    • Campaign Properties
    • Campaign Group
    • Renewal Campaign
    • Import Campaign
    • Taxes Menu
      • Tax Authority
      • Exempt Reason
      • Charge/Credit Code
      • Tax Authority Publ
      • Country Tax Authority
      • State Tax Authority
      • County Tax Authority
      • City Tax Authority
      • Tax Authority Exempt
      • BAS Category
  • ❻ System
    • Introduction
    • Device
    • Security Menu
      • Security Overview
      • Group
      • Group Change
      • User Profile
      • User Profile - CR
      • Generate Access Key
      • Security ID
      • Security ID Change
      • Menu Security
      • Transaction Security
      • Field Security
      • Add On Activation
      • Security Report
      • Security Threshold
      • Encryption Control
      • Encrypt Private Info
      • Decrypt Private Info
      • Purge Private Info
      • Division
    • Time Zone
    • Report Configuration
    • File Map
    • Pymt Auth Messages
    • Website
    • Translation
  • ❼ Business Rules
    • Introduction to Business Rules
    • AAM
    • Account Export
    • Account Finance
    • Account Invoice
    • Account Journal
    • Account Payments
    • Account Setup
    • Address Cleansing
    • Circ API
    • Customer Services
    • Email
    • Events
    • General
    • Import Sub Activity
    • InsertPlus
    • Insight
    • Integration
    • iServices & Mapping
    • List MatchPlus
    • Login
    • Loyalty
    • Mail Processing
    • Pymt Auth - Account
    • Pymt Auth - General
    • Pymt Auth - Subscrib
    • Pymt Auth - Vindicia
    • Reports
    • Returns
    • Rewards
    • Route Processing
    • Route Services
    • Subscriber Acctg
    • Subscriber Billing
    • Subscriber Payments
    • Transportation Cost
    • Household Management
  • ❽ Miscellaneous and Utilities
    • CTI API Properties
    • Documents
    • Mapping Properties
    • SSO Properties
    • Copy AAM Headings
    • Copy Business Rules
    • Copy Publ Info
    • Copy Router By Publ
    • Copy Routes
    • Create RouteDelSched
    • Delivery Schedule Verify
    • Mass Import/Export
  • ❾ Deprecated Features
    • Marketing Terms
Powered by GitBook
LogoLogo

COPYRIGHT © 2024 NAVIGA

On this page
Export as PDF
  1. ❺ Accounting
  2. General Ledger Menu

CR GL Account

PreviousAR GL AccountNextAccount Payment Adj

Last updated 2 years ago

While some general ledger accounts are linked to Circulation transactions in AR GL Account or Charge/Credit Code, other accounts (for example, accounts used for draw charges and credits and subscriber revenue) are linked using the CR GL Account option. You may set up these accounts based on the company, product, distribution method, AAM zone, district, draw type/class, and delivery schedule.

In order to define these general ledger accounts, you must first set up your delivery schedules (see ). All general ledger account numbers must have been defined in advance (see for details). For more information about general ledger accounts, see .

  1. Select CR GL Account from the Accounting | General Ledger menu in Graphical Setup to display the CR GL Accounts screen.

  2. Click the Add icon in the lower part of the screen and complete the following fields.

    Field
    Type
    What to enter

    COMPANY

    setup

    Select the company for these GL accounts (select “*” for all).

    PRODUCT

    setup

    Select the product for these GL accounts (select “*” for all).

    DISTRIB METHOD

    predefined

    Select the distribution method (mail, day pass, a route type, a single copy type, or select “*” for all) for these GL accounts.

    Note: “Day Pass” will only be a valid option for publications set up to allow day pass subscriptions. When the distribution method is “Day Pass”, the delivery schedule will be set to “*” and the Draw Type/Class to “Office Pay”.

    AAM ZONE

    setup

    Select the AAM Zone for these GL accounts (select “*” for all).

    DELIVERY SCHEDULE

    setup

    Select the delivery schedule for these GL accounts (select “*” for all).

    DRAW TYPE/CLASS

    predefined

    Select the draw type for these GL accounts (Carrier Collect, Office Pay, Paid Complimentary, etc.) or a valid draw class, or select “*” for all.

    You must set up general ledger account numbers for all draw types, including “Samples” and “Service”, even though their rate may be zero.

    AREA REGION DISTRIB ZONE DISTRICT

    setup

    Enter the area, region, distrib zone, and district for these GL accounts (enter “*” in a field to indicate all).

    ACCOUNT TYPE

    predefined

    If you are defining CR GL accounts for a specific account type, such as “agent” or “sub”, select the account type here.

    Otherwise, choose “*” to include all accounts, or leave blank to define CR GL accounts for delivery carriers.

    G/L ACCOUNT

    setup

    For each day of the week, enter the general ledger account, if any, for Delivery Expense, Returns, Account Revenue, Advance Bill, Subscriber Coupons, and Subscriber Revenue. Click the Find icon to the right of a field to select from a list of valid GL accounts.

    For example, for a draw type of “office pay”, you might enter G/L account numbers for Delivery Expense, Returns, Account Revenue, Subscriber Coupons, and Subscriber Revenue. For a distribution method of “rack” and a draw class of “standing”, you might enter GL account numbers for Returns and Account Revenue.

  3. Click OK to add the general ledger account information to the database, or click Add Another to add the GL information and begin setting up another record. You must set up a general ledger account for every draw combination. To make sure that every draw type has valid account numbers, you can set up a record and enter asterisks (*) in Distrib Method, AAM Zone, Region, District, Delivery Schedule, and Draw Type/Class.

This coupon account is used for coupons received with subscriber payments. Coupons entered with account payments go to the G/L account in the coupon account number set up in AR/GL Account (see ). Do not enter an account number in Advance Bill if you do not advance bill accounts.

AR GL Account
Delivery Schedule
Chart of Accounts
General Ledger