Print Labels

Mail labels enable you to distribute the newspaper to mail customers. Use this option to print the labels for products in the publishing run.

Circulation uses a mail sorting product called PostWare (by Postalsoft) to sort mail labels in Periodical class order (unless you sort by Zip code or define your own sorting in mail setup—see Label Group in the Setup Manual). The labels will print in Periodical class order, grouped depending upon how your PostWare files are set up. Addresses that do not qualify for Periodical class (for example, if you do not have the Zip + 4 or delivery point for an address) will be printed separately; these papers will have to be mailed at the higher 1st class rate. If you are using PostWare, additional reports may be produced when you create mail labels.

Another Postalsoft product, Label Studio, can be used to design mail labels. This can include placing an Intelligent Mail bar code (IMb) on mail labels, which is a USPS requirement for Full-Service Intelligent Mail discounts. For more information about these Postalsoft products, see the PostWare and Label Studio specification.

Business Rules determine whether you are using PostWare for mail sorting, and whether mail labels should be printed in Periodical class, Zip code, or user-defined Zip code order. If you use Zip code or user-defined Zip code order, Business Rules also determine the layout of your mail labels. Finally, Business Rules determine the walk sequence indicator that appears on the first line of the mail label, and whether bag tags are printed for mail bags.

To print mail labels:

• Select Print Labels from the Mail menu to display the Mail Labels window.

• Choose the product for which you want to print mail labels by selecting the appropriate Process checkbox.

• Click Continue to produce the mail labels. See Printing Forms for information.

  

Example—Mail Labels