View/Print

There are two methods to control the viewing and printing of reports that you create in Circulation, as shown below.

Viewing and printing reports:

Method #1	Select View/Print on the strip menu that appears when creating specific reports, and set view print settings in the View & Print Options window that appears. This method allows you to view, print, save, and archive reports, but offers fewer tools than Method #2. This method is discussed on Viewing and Printing Reports.
Method #2	Select Utilities | System | View/Print to access the View/Print Utility (documented here). You may only access reports that have been saved to “spool” (disk). Reports are saved to spool if SAVE is set to “y” in the View & Print Options window.

• Select View/Print from the System menu to display the View/Print Utility screen.

• Strip menu options on this screen are described in the following table.

Option	Option	Description
Modify		Modify settings in the View & Print Options window. You might do this prior to viewing or running reports in the View/Print Utility, in order to establish default settings. The View & Print Options window also determines what other options are available. For example, if you have Print set to “n”, PRINT will not appear on the strip menu. See Viewing and Printing Reports for more information about these fields.
View
	Background	When a report is run, you may specify (in the When field of the View & Print Options window) that it should be run as a background process. The screen will then be freed for other uses while the report is processed, but you will only be able to view it in the View/Print Utility. This option allows you to view field settings for reports that are (or were) running in the background. A selection window will open for you to multi-select the report settings to view (Enter selects, F1 accepts). If you select more than one, press the space bar to move from one viewing to the next. If you do not have any background jobs on record, this option will not appear.
	Reports	Use this option to view reports that are stored in spool. A multi-select window will open for you to select reports to view. Once a report appears, use the arrow keys to scroll and press F4 to exit. If the terminal type VT100 is being used, the screen will automatically widen to display all 132 characters of a report. The screen will return to its normal size when you have finished viewing the report.
	Deferred	After setting up a report, you may choose to defer it (by setting When to “Deferred” in the View & Print Options window). This option allows you to view the field settings for the report. A multi-select window will open for you to select settings to view. Press the space bar to exit or move on to the next viewing.
	Input	Field settings for a group of reports or processes can be saved to an input file. The input files can then be added together in batches, allowing a number of options (for example, all of the churn reports) to be run with one command. See Batch Setup for more information about batches. This option allows you to view the field settings for input files. A multi-select window will open for you to select settings to view. Press the space bar to exit or move on to the next viewing.
Print
	Reports	Use this option to print reports saved to spool. A multi-select window will open for you to select report settings to print.
	Range	If you want to print only a portion of a report, use this option. Choose the report to print from the multi-select window. Scroll to the first line that should be printed, and type “s” (for start). Then, go to the last line that should be printed and type “e” for end. Press F1 to print the portion you have selected.
	Status	This option allows you to view the status of all printers on the computer system. Information about each print job is shown, including the queue name, the printer status, the job ID, the names of the files being printed, the user ID of the person initiating the print job, the number of pages printed, the percent of the total job printed, the number of blocks in the file, the number of copies requested, and the rank of the print job in the spooler print order. Press Enter to return to the View/Print Utility screen.
	Cancel	Select this option to cancel a print job because, for example, paper has jammed the printer. Before printing can continue, the job must be cancelled and the problem fixed. You are prompted to enter the ID of the job to cancel (this can be found by selecting Status, above), or the printer ID if there is only one job running on that printer. After you enter the job ID, the job is cancelled and the View/Print Utility screen reappears.
	Disable Printer	You can disable (bring off line) a printer with this option. You may want to do this to print forms, or to stop a job that was mistakenly sent. When you select this option, you are prompted for the printer to disable. The View/Print Utility screen then reappears.
	Enable Printer	This option allows you to enable (bring back on line) a printer that has been disabled. Printers might be disabled because of form printing (see below), a canceled print job, or a paper jam, among other things. You should designate one person (e.g., the system administrator) to enable and disable printers, to avoid confusion. Enabling and disabling do not work on Sun systems. When you select this option, you are prompted for the printer to enable. The View/Print Utility screen then reappears.
Run
	Deferred	This is where you process deferred reports. Select the report to process from the multi-select window. After processing is complete, the report can be viewed or printed by other options in the View/Print Utility.
	Background	Use this option to run background reports, if the report failed to run for any reason.
	Batch	Use this option to start a previously defined batch process. For example, you may want to run your publishing run as a single batch process so that it can be done overnight. Batches must be set up beforehand (See Batch Setup). Select the batches to run from the multi-select window that appears. You will then be prompted if you want to continue with the processing. If the batch has prompts, they will also appear. You should be aware that some batches can take several hours to run, and stopping them may create errors in Circulation. Note that once the batch is processed, any reports saved will not immediately be added to the saved file list—you must select Scan to update the list.
Archive
	Append	Archive files are spool files (reports) to which other spool files can be added. For example, you may keep all of your Subscriber Payment Journals for one month in one archive file, and then transfer the file to diskette. To append a report to an archive file, enter the archive file name in Archive File and then select the reports to acrhive in the multi-select window. The reports will be added to the archive file and the View/Print Utility screen will appear. You can then delete the reports that were appended.
	Copy	Use this option to copy a report to the archive area (i.e., make it an archive file). If an archive file of the same name exists, it will be overwritten. Using the Subscriber Payment Journal example again, each month after the archive file was transferred to disk, you could copy the next Journal and thus start the file again. To copy a report, choose the report(s) to copy from a multi-select window, and then specify the name of the archive file that will be created.
	Move	This is the same as Copy, above, but the report(s) selected will be removed from the report area and will exist only as an archive file. If there is already an archive file with the same name, you will be prompted whether to replace it.
	Replace	This is the same as Move, above, but you will not be prompted if there is already an archive file with the same name.
Delete
	Background	This option allows you to delete reports that were run as background processes. A multi-select window will open for you to specify the reports to delete.
	Reports	This option allows you to delete reports from spool. You should delete unneeded reports regularly in order to conserve disk space. A multi-select window will open for you to specify the reports to delete.
	Input	This option allows you to delete input files for batch processes. A multi-select window will open for you to specify the input files to delete.
Scan		This is a “refresh” option that causes Circulation to re-read the report spool area.

Note: For information about customizing your personal view/print settings, see User Profile in the Setup Manual.