Field	Type	What to enter
COMPANY	setup	Enter the company.
BILL SOURCE	setup	Enter the bill source.
INVOICE DATE	date	Enter the invoice date.
AP CLEARING ACCOUNT	setup	Enter the AP clearing account.
USE FILE MAP	checkbox	Select this field to generate export files using File Maps.
AP CHECK FILE FORMAT	setup	Select a File Map where Usage = APCheckExport. This field is enabled only when USE FILE MAP is selected.
AP CHECK FILE NAME	open	Displays the default file name defined in the selected File Map. Enter a custom file name if required.
VENDOR FILE FORMAT	setup	Select a File Map where Usage = APVendorExport. This field is enabled only when USE FILE MAP is selected.
VENDOR FILE NAME	open	Displays the default file name defined in the selected File Map. Enter a custom file name if required.
TOT FILE FORMAT	setup	Select a File Map where Usage = APTotExport. This field is enabled only when USE FILE MAP is selected.
TOT FILE NAME	open	Displays the default file name defined in the selected File Map. Enter a custom file name if required.

Field

Type

What to enter

COMPANY

setup

Enter the company.

BILL SOURCE

setup

Enter the bill source.

INVOICE DATE

date

Enter the invoice date.

AP CLEARING ACCOUNT

setup

Enter the AP clearing account.

USE FILE MAP

checkbox

Select this field to generate export files using File Maps.

AP CHECK FILE FORMAT

setup

Select a File Map where Usage = APCheckExport. This field is enabled only when USE FILE MAP is selected.

AP CHECK FILE NAME

open

Displays the default file name defined in the selected File Map. Enter a custom file name if required.

VENDOR FILE FORMAT

setup

Select a File Map where Usage = APVendorExport. This field is enabled only when USE FILE MAP is selected.

VENDOR FILE NAME

open

Displays the default file name defined in the selected File Map. Enter a custom file name if required.

TOT FILE FORMAT

setup

Select a File Map where Usage = APTotExport. This field is enabled only when USE FILE MAP is selected.

TOT FILE NAME

open

Displays the default file name defined in the selected File Map. Enter a custom file name if required.

When USE FILE MAP is selected

Export files are generated using the selected File Maps.
- AP CHECK FILE FORMAT uses File Maps with Usage = APCheckExport
- VENDOR FILE FORMAT uses File Maps with Usage = APVendorExport
- TOT FILE FORMAT uses File Maps with Usage = APTotExport
The File Name fields display the default value defined in the corresponding File Map, can be replaced with a custom file name, and support file name tokens where applicable.
The fields AP CHECK FILE FORMAT, AP CHECK FILE NAME, VENDOR FILE FORMAT, VENDOR FILE NAME, TOT FILE FORMAT, and TOT FILE NAME are not mandatory. However, when USE FILE MAP is set to Yes, at least one export File Map must be specified. Enter values only in the fields corresponding to the files that need to be exported; the remaining fields can be left blank.
The export file structure is defined by the selected File Map.
The dependency on Business Rules for determining the export file location is removed. Export files are generated in /exchange/cm/secure.

When USE FILE MAP is not selected

Export files are generated based on the following Business Rules:
Business Rule—Should account credits be interfaced to Accounts Payable? (Account Setup Section)
Business Rule—To which system should vendor information be interfaced? (Account Setup Section)
These Business Rules determine whether the interface file is created and the format used for the export file.