Re-Export Interface to AP

This tool re-exports an Interface to AP file.

Run the Re-Export AP Interface tool:

1. Select Utilities | Tools | Re-Export AP Interfc to display the Re-Export Interface to AP screen.

   
2. Select Add, and complete the required fields:

   Field

   Type

   What to enter

   COMPANY

   setup

   Enter the company.

   BILL SOURCE

   setup

   Enter the bill source.

   INVOICE DATE

   date

   Enter the invoice date.

   AP CLEARING ACCOUNT

   setup

   Enter the AP clearing account.

   USE FILE MAP

   checkbox

   Select this field to generate export files using File Maps.

   AP CHECK FILE FORMAT

   setup

   Select a File Map where Usage = APCheckExport. This field is enabled only when USE FILE MAP is selected.

   AP CHECK FILE NAME

   open

   Displays the default file name defined in the selected File Map. Enter a custom file name if required.

   VENDOR FILE FORMAT

   setup

   Select a File Map where Usage = APVendorExport. This field is enabled only when USE FILE MAP is selected.

   VENDOR FILE NAME

   open

   Displays the default file name defined in the selected File Map. Enter a custom file name if required.

   TOT FILE FORMAT

   setup

   Select a File Map where Usage = APTotExport. This field is enabled only when USE FILE MAP is selected.

   TOT FILE NAME

   open

   Displays the default file name defined in the selected File Map. Enter a custom file name if required.

   Note

   When USE FILE MAP is selected

   • Export files are generated using the selected File Maps.

     • AP CHECK FILE FORMAT uses File Maps with Usage = APCheckExport

     • VENDOR FILE FORMAT uses File Maps with Usage = APVendorExport

     • TOT FILE FORMAT uses File Maps with Usage = APTotExport

   • The File Name fields display the default value defined in the corresponding File Map, can be replaced with a custom file name, and support file name tokens where applicable.

   • The fields AP CHECK FILE FORMAT, AP CHECK FILE NAME, VENDOR FILE FORMAT, VENDOR FILE NAME, TOT FILE FORMAT, and TOT FILE NAME are not mandatory. However, when USE FILE MAP is set to Yes, at least one export File Map must be specified. Enter values only in the fields corresponding to the files that need to be exported; the remaining fields can be left blank.

   • The export file structure is defined by the selected File Map.

   • The dependency on Business Rules for determining the export file location is removed. Export files are generated in /exchange/cm/secure.

   When USE FILE MAP is not selected

   • Export files are generated based on the following Business Rules:

     Business Rule—Should account credits be interfaced to Accounts Payable? (Account Setup Section)

     Business Rule—To which system should vendor information be interfaced? (Account Setup Section)

   • These Business Rules determine whether the interface file is created and the format used for the export file.

3. Enter the remaining information as needed, depending on the interface to AP being used.

   

   
4. Select Continue to re-export the file.