Route Labels

Route labels may be required in order to deliver products to some locations, such as office buildings, nursing homes, hospitals, and schools. The labels contain the subscriber names and addresses.

Route Setup determines whether labels print for subscribers. The following table lists the possibilities.

Entry	Effect
Always	A label is printed for every subscriber.
Never	Labels are not printed for any subscriber.
Dwelling Type	If the dwelling type (in Dwelling Type Setup) specifies printing labels, then labels will be printed for all subscribers with that dwelling type.

Business Rules determine whether route labels are printed in truck-route-delivery sequence order, or truck-route-subscription ID order. If route labels are printed in delivery sequence order, the delivery (walk) sequence can be set up using Route Delivery Sequence. Route labels also use the mail label Business Rules settings (Mail Processing section) to determine formatting, such as the number of labels across one page and the width of the route label.

To print route labels:

• Select Route Labels from the Distribution menu to display the Route Labels window.

• Select the product, edition, departure sequence and truck sequence for which to print route labels by selecting the appropriate Process checkbox. Note that edition will be “*” unless you have separate publishing runs at the edition level (see A Note on Editions for details).

• If you want a separate route label file for each route, select the Additional Reports by Route checkbox.

• Click Continue to produce the labels. For printing instructions, see the section on printing below.

Printing Forms

Route labels should be considered forms if they are printed on special paper. If so, the Is A Form flag should be set to “y” for route labels in Report Configuration setup. When form printing occurs, a message will be displayed that control of the printer is about to be turned over for this purpose. Ask your system administrator to:

• Disable the print queue and load the label forms into the printer.

• Configure the printer so that it cannot be interrupted by other print jobs.

Note: Enabling/disabling printers is a security issue (see Device in the Setup Manual).

When this has been done, press the spacebar to perform the forms alignment test, which checks for proper alignment of paper stock in the printer. The product name and date are printed during the test. When the number of test alignment forms specified in Alignments (in Report Configuration) have printed, form printing begins.

Note that the printer will be tied up for less time under the following conditions:

• You specify that the print job is to be spooled to disk rather than printed immediately by entering “B” for background in When in the View & Print Options window.

• Adequate disk space is available for a spooled file.

Once the forms have printed, a message that the printer is about to be released so that other jobs may print is displayed. Remove the special forms and reload the printer with normal paper.