Bellatrix Interface

Bellatrix systems have automated racks that record returns and cash collected. This information is captured electronically and may be transferred to a circulation system for processing, billing, and AAM purposes.

The draw for racks can be maintained on the Bellatrix system or the circulation system. Each publishing day the draws for the racks must be transferred to the circulation system (to produce press room reports, bundle tops, etc.), or to the Bellatrix system (for loading the racks).

Circulation’s interface with Bellatrix is run from this option. Data can be imported and exported. If you maintain draw in Bellatrix, you will only need to import draw information; if you maintain draw in Circulation, you must both import and export information.

Note: The Bellatrix interface is a licensed option in Circulation. Contact the Newscycle Support Center for information about purchasing this feature.

Setup

Before importing information from Bellatrix, you should answer the Business Rule— Is the rack draw managed at the outlet level within Bellatrix, but at a “group” route level within DTI? (Route Processing section). This determines whether the Bellatrix groups (Route Number field in the import file) or outlets (Outlet Number field in the import file) will be matched with Circulation racks. You must have Circulation racks set up with the same route ID as the groups (if the question is answered “yes”) or outlets (if the question is answered “no”). Dealers must also have the same route ID in Circulation as in Bellatrix; dealers are always imported at the outlet level.

Before exporting information, Circulation editions must be mapped to editions in the Bellatrix system.

To map editions:

• Select Setup from the Bellatrix Interface screen to display the Bellatrix Setup screen.

• Select ADD and complete the following fields.

Field	Type	What to enter
PRODUCT	setup	Enter the product for which you are mapping editions.
PBS EDITION	setup	Enter a valid edition for this product in Circulation.
DAY OF WEEK	predefined	Enter the day of the week for which this edition is being mapped to Bellatrix
BELLATRIX EDITION	integer (1)	Enter the number (1-9) of the corresponding Bellatrix edition.

• Select Accept to link the editions. You can then map other editions, or select Exit to exit to the Bellatrix Interface screen.

Import

Returns and/or draw may be imported into Circulation from the Bellatrix system, creating a suspended return batch. If draw is imported for a date before the current publishing run, a suspended draw adjustment batch is also created. If the draw is imported for a date after the current publishing run, the Circulation draw will be changed to reflect the Bellatrix draw figures (no batch is created).

Note:

When a suspended draw adjustment batch is created, it must be accepted in Adjust For A Day. When a suspended returns batch is created, it must be accepted in Returns For A Day.

To import draw information from Bellatrix:

1. The import file from Bellatrix should be placed in /dti/exchange/cm and should be named xferout.scs. The next time the import is run, this file should be written over. See Appendix B for the file formats.

2. Select Import from the Bellatrix Interface screen.

   
3. Select Add and complete the following fields.

   Field	Type	What to enter
   INTERFACE TYPE	predefined	Indicate whether you are interfacing information about draw, returns, or both.
   DRAW BATCH	open (10)	If interfacing draw information, enter a draw batch name—this will be used for the draw adjustment batch.
   RETURN BATCH	open (10)	If interfacing return information, enter a return batch name.
   DESCRIPTION	open (20)	Enter a description of this interface.
   PRODUCT	setup	Enter the product for which information is being interfaced.
   INCREASE DRAW ADJUST DECREASE DRAW ADJUST	setup	Enter the draw adjustment codes that should be used for draw adjustment increases and decreases, if applicable.
   RETURN ADJUST	setup	Enter the draw adjustment code that should be used for returns.
   ENTRY DATE	date	Enter the publishing date for which you are interfacing information.
   BANK	setup	If you are interfacing return information, enter the ID of the bank to which cash received from the racks is deposited.

4. Select Continue to run the import.

5. The import may create suspended batches of returns and draw adjustments. You must accept the batches in Returns For A Day or Adjust For A Day.

Export

Draw figures may be exported from Circulation to the Bellatrix system, if draw is retained in Circulation.

To export draw information:

1. Select Export from the Bellatrix Interface screen.

   
2. Select Add and complete the following fields.

   Field	Type	What to enter
   PRODUCT	setup	Enter the product whose draw figures will be exported.
   SINGLE COPY	setup	Enter the single copy type whose draw figures will be exported (enter “*” to multi-select single copy types). For example, you might have a single copy type for racks, and only export rack draw information.
   DRAW DATE	date	Enter the publishing date for which you are exporting draw figures.

3. Select Continue to run the export. The information will be placed in an export file in /dti/exchange/cm and will be named xferin.scs. Circulation will write over this file each time the export is run. See Appendix B for the file formats.