Invoices on Bundle

Bundle tops are the primary method by which newspapers communicate delivery changes to carriers. To increase efficiency and save in printing and mailing costs, account invoices can be printed on the bundle tops for a certain publication and date. If this method is used, account invoices will not need to be printed and mailed as a separate process.

Note: Not all carrier/dealers may receive a bundle top. The Missed Invoices option will print invoices for these accounts.

In order for invoices to print on bundle tops, the billing run must be flagged for bundle tops for a certain publication and date. This is done here, in Invoices On Bundle. A Business Rule— Are account invoices printed on the bundle tops? (Account Invoice section), determines which publications can be entered. The publishing date must be an open or future date (i.e., final transaction processing not completed).

To flag a billing run for bundle tops:

• Select Invoices On Bundle from the Account Billing menu to display the Invoices on Bundle screen.

  
• Select Modify, highlight the billing run and press Enter. The run must at least be processed (it may be closed). Selected accounts (dummy) billing runs can be flagged if they have been processed.

• On the next screen that is displayed, enter the publication and publishing date on which the invoices are to print on the bundle tops. More than one entry may be necessary for a billing run—for example, if the accounts in the billing run deliver more than one publication.

  
• After all of the publications and dates have been defined, press F4 and select Exit. You can then flag other billing runs for printing on bundles, or press F4 and select Exit again to exit to the main menu.

When bundle tops are produced during the publishing run on the date entered, invoices will print after the bundle top messages (and after the route list, if a route list is also printed). The invoice format is based on your bill format (i.e., they will be formatted like your standard invoices). If an account delivers multiple routes, the invoice will appear with the billing route’s bundle top.