Billing Journal

Use the Billing Journal to check over the amounts that will be charged (or credited) to accounts in this billing run. For each account in the billing run, the journal will list the charges and credits that were processed (including draw charges), and office pay subscribers on the route. Bill processing control totals are included at the end of the report.

Business Rules determine the default sort order, truck sequence, and truck departure order for the Billing Journal. Business Rules also determine whether payment notes print, whether accounts with zero balances or zero billing activity should print, and the placement of blank lines. Finally, Business Rules determine the sort sequence that should be used for printing office pay subscribers.

The format for this journal is defined in Business Rules and by selecting Setup | Accounting | Account Billing | Bill Format. See Bill Format in the Setup Manual for details.

To produce the Billing Journal:

• Select Billing Journal from the Account Billing menu to display the Account Billing Journal window. All of the active billing runs that are ready to produce the Billing Journal are displayed.

  
• Select the billing run(s) for which the journal should print (click the appropriate checkbox(es) in the Process column).

• Enter the sort parameters for the Billing Journal. If one of the billing runs you are printing the journal for is a selected accounts billing, the journal will automatically sort by account.

  Field	Type	What to enter
  SORT ORDER	predefined	Indicate whether the Billing Journal should be sorted by account, name, route, district, zone, region, area, or truck. You can also sort by publication and then district, zone, region or area.
  TRUCK SEQUENCE	setup	If the sort order is by truck, enter the truck sequence in which you want the journal to print. The truck sequence is the pattern that describes which routes are dropped from which trucks on a given day. Examples are “daily” and “Sunday”.
  TRUCK DEPARTURE	setup	Enter the truck departure sequence in which you want the journal to print when the sort order is “Truck”. The departure sequence is the departure pattern trucks follow on a given day, for example “City” or “Monday”.

• Click Continue to produce the journal. It is recommended that you save your Billing Journal as a spool file. Once close billing, the spool file is the only way to reprint or view this particular report in the billing run.

Example—Account Billing Journal